{"id":4048512,"url":"https://alion.io/job/hub-international-operations-assistant","title":"Operations Assistant","company":{"id":1768415,"name":"HUB International","domain":"hubinternational.com","url":"https://alion.io/company/hubinternational-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":76,"ghost_share":0,"stale_share":0.645,"repost_share":0.013,"time_to_fill_p50_days":43,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gainesville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-10T00:00:00Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T00:56:44Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"A path for every ambition.\nAt HUB, we believe the best work happens when people are given real space to grow and then given the autonomy to exercise it. We power progress and protect ambition: for the clients who count on us, and equally for the people who make that possible every day.\nWe’re creative thinkers and determined doers, guided by values that show up in how we work together: with empathy, adaptability, accountability and a genuine commitment to one another’s success. We foster bold ideas, celebrate curiosity and share what we know. Because when people grow, the work they do grows with them.\nOur purpose is deeply human: to help people navigate the world on their terms, at their speed, toward their future. We hold that same commitment to the people building careers here.\nWhether you’re starting out or leveling up, you’ll find the resources to evolve, the support to take on more and a team ready to back you at every stage.\nYour ambition has a home here.\nABOUT HUB INTERNATIONAL:\nHUB International Limited (“HUB”) is one of the largest global insurance and employee benefits brokers, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 21,000 employees in 600+ offices throughout North America, HUB has grown substantially, in part due to our industry leading success in Mergers and Acquisitions.\nWHAT WE OFFER YOU:\nAt HUB we believe in investing in the future of our employees. Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our customers and organization. We offer:\nCompetitive salaries and benefits offerings\nMedical/dental/vision insurance and voluntary insurance options\nHealth Savings Account funding\n401k matching program\nCompany paid Life and Short-Term Disability Plans\nSupplemental Life and Long-Term Disability Options\nComprehensive Wellness Program\nGenerous PTO Package - Vacation, Holiday, Sick, and Personal Time Off\nGreat work/life balance, because that’s important for all of us!\nFocus on creating a meaningful environment through employee engagement events\nThe ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!\nGrowth potential - HUB is constantly growing and so can your career!\nA rewarding career that helps local businesses in the community\nStrong community support and involvement through HUB Gives\nSUMMARY\nThe Operations Assistant is responsible for lobby and reception coverage, administrative duties, administrative support, and coordination of various tasks associated with the office and all management and staff.\nEssential Duties and Responsibilities\nManages the answering/transferring of all incoming calls\nGreets/directs all visitors and non-visitors in lobby area\nElectronically process all incoming mail\nPrepare outgoing mail and overnight deliveries\nCoordinates scheduling and set up of ALL conference rooms for employees, clients, etc.\nCoordinates lunch meetings to include ordering, set up and clean up\nMaintain cleanliness of conference rooms, lobby and kitchen\nDistributes FAXES via email “continuously” throughout day\nWorks with property management company to report building maintenance/repair issues\nMaintains contact lists for the office\nOrdering office supplies maintaining sufficient stock\nAssist operations or other departments on an as needed basis for reporting, data entry, deposits and any other administrative support\nProven computer proficiency - Microsoft Office Suite (Outlook, Word, Excel, etc.)\nThe essential duties contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, equalize peak work periods or otherwise to balance the workload.\nWork Experience Requirements\nAt least 1-2 years of experience in a receptionist or customer service role in an office environment\nExcellent oral and written English communications skills\nSuperior customer service and problem solving skills\nDemonstrated proficiency with computer systems, including but not limited to Microsoft Office and automated agency management systems\nAbility to work in a team environment\nAbility to work a regular, full-time work schedule at HUB’s facility(s)\nWhat we offer you\nWe invest in your growth. HUB offers structured training, licensing support,and ongoing development opportunities designed to accelerate your career. Benefits and programs vary based on employment status, role, location, and applicable eligibility requirements.\nCompetitive pay with comprehensive health benefits, retirement savings matching, and company-paid life and disability plans\nGenerous paid time off, paid parental leave and a wellbeing program designed to support real work/life balance\nA collaborative, high-performing culture with meaningful engagement, community impact through HUB Gives and genuine room to grow your career\nThe HUB difference\nHUB International is one of North America’s largest insurance brokers, delivering risk management, insurance, employee benefits, retirement and wealth management solutions to businesses and individuals across the United States and Canada - through locally led teams backed by national expertise, giving you the agility of a local partner and the reach of a global organization.\nEqual Employment Opportunity: HUB International Limited is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.\nReasonable Accommodations: HUB International Limited is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you need a reasonable accommodation to access our career site, complete an application, or participate in any part of the hiring process, please contact the Recruiting Team at . This contact information is for accommodation requests only and should not be used to inquire about the status of an application.\nE-Verify: HUB International Limited participates in E-Verify. 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