{"id":3712838,"url":"https://alion.io/job/hub-international-project-coordinator","title":"Project Coordinator","company":{"id":1768415,"name":"HUB International","domain":"hubinternational.com","url":"https://alion.io/company/hubinternational-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":74,"ghost_share":0,"stale_share":0.649,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, Canada","Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":70000,"currency":"CAD","period":"year","gross":null,"usd_annual":50020},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Power BI","optional":false}],"status":"live","first_seen_at":"2026-11-03T23:54:40Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-06T18:57:11Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"A path for every ambition.\nAt HUB, we believe the best work happens when people are given real space to grow and then given the autonomy to exercise it. We power progress and protect ambition: for the clients who count on us, and equally for the people who make that possible every day.\nWe’re creative thinkers and determined doers, guided by values that show up in how we work together: with empathy, adaptability, accountability and a genuine commitment to one another’s success. We foster bold ideas, celebrate curiosity and share what we know. Because when people grow, the work they do grows with them.\nOur purpose is deeply human: to help people navigate the world on their terms, at their speed, toward their future. We hold that same commitment to the people building careers here.\nWhether you’re starting out or leveling up, you’ll find the resources to evolve, the support to take on more and a team ready to back you at every stage.\nYour ambition has a home here.\nHUB International’s National Employee Benefits and Retirement Team is dedicated to driving growth and excellence across Canada by supporting our regional teams. As strategic partners, this team collaborates with local offices to expand and enhance our Employee Benefits and Retirement divisions, ensuring we deliver best-in-class solutions for clients nationwide. Through innovative strategies, expert guidance, and a shared commitment to success, the National Team empowers our regions to meet evolving market demands, strengthen client relationships, and achieve sustainable growth in the benefits and retirement space.\nAbout The Role\nThe Project Coordinator will play a key role in improving operational efficiency in our National Employee Benefits & Retirement division through contribution and oversight of our many strategic initiatives. Working closely with the Director, Operations and the entire operations team, this individual will work with Canadian EB leadership on a diverse range of projects essential for achieving our goals.\nThis position offers a unique opportunity to collaborate with others and deliver solutions for automation, data management, process improvement and document harmonization. As an integral member of our national team, you'll collaborate with stakeholders across all five Canadian regions seeing projects through from initiation to completion.\nWe are looking for a high-energy individual with a passion for getting things done! You’ll want a strong working knowledge of data management, Excel, PowerBI and a commitment to customer service. In this diverse role, you’ll be working on a variety of internal and externally facing projects. The ideal candidate will be a self-starter who’s comfortable working independently to provide a wide range of duties to support our business unit.\n What You’ll Do\nReporting to the Manager, Operations the successful candidate will:\nLead and support projects, ensuring delivery of project objectives within scope, budget, and timeline.\nDevelop and document project plans, schedules, and collaborate with other regional resources effectively to achieve goals.\nCommunicate project status, milestones, and risks to stakeholders regularly, and escalate issues as needed to ensure timely resolution.\nMonitor project performance and progress against plan and adjust as necessary to keep projects on track.\nLead meetings as required, including post-project reviews to identify opportunities for future improvement.\nDevelop and deliver change management strategies to facilitate adoption of new processes, systems, or initiatives.\nProvide guidance and support to project teams and stakeholders to navigate change and overcome obstacles.\nUtilize Excel and Power BI skills to develop comprehensive reports, providing key insights and data visualizations to support informed decision-making and strategic planning initiatives.\nHandle all follow-ups and resolve any root-cause roadblocks.\nCommunicate with leadership and regional audiences, as required.\nCoordinate with regional teams for process improvements in multiple areas.\nWork with regional EB teams and other business units to achieve assigned objectives.\nSupport Group Retirement Services (GRS) operations, including coordinating the annual GRS Choices project and the creation of stewardship reports\nSupport vendor management activities, including tracking deliverables and service levels and coordinating relationships with external vendors and carriers.\nSupport EPIC clean-up initiatives, including data standardization, validation, and remediation activities.\nOther duties as assigned.\nWhat You’ll Need for Success\nExperience in project management, ideally in insurance, financial, or employee benefits business. \nA background in Employee Benefits and/or Group Retirement would be a key asset\nProficient in MS Office, with a willingness to learn and interact with MS PowerBI and other AI tools\nGood working knowledge of CRM systems, ideally Dynamics or Applied Net Systems (EPIC)\nPrevious experience in an operation or administration role\nProven ability to effectively manage multiple endeavors in a fast paced and agile work environment\nHighly developed organizational and time management skills, with the ability to prioritize tasks and meet deadlines\nExcellent written, verbal, and interpersonal communication skills, including experience delivering presentations both in-person and virtually\nSelf-motivated and driven, with a strong degree of initiative and ability to work independently\nExcellent attention to detail and accuracy in work, with strong analytical skills\nPrevious experience in a leadership position is considered an asset.\nAt HUB, we believe that diversity drives innovation, equity fosters opportunity, and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued, respected, and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment, we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities.\nCompensation\nThe expected salary range for this position is $60,000 to $70,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level.\nWhat we offer you\nWe invest in your growth. HUB offers structured training, licensing support,and ongoing development opportunities designed to accelerate your career. Benefits and programs vary based on employment status, role, location, and applicable eligibility requirements.\nCompetitive pay with comprehensive health benefits, retirement savings matching, and company-paid life and disability plans\nGenerous paid time off, paid parental leave and a wellbeing program designed to support real work/life balance\nA collaborative, high-performing culture with meaningful engagement, community impact through HUB Gives and genuine room to grow your career\nThe HUB difference\nHUB International is one of North America’s largest insurance brokers, delivering risk management, insurance, employee benefits, retirement and wealth management solutions to businesses and individuals across the United States and Canada - through locally led teams backed by national expertise, giving you the agility of a local partner and the reach of a global organization.\nWe endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.","description_format":"text","description_chars":7861,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Parental leave"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Insurance & Benefits","Insurance Brokers & Agencies"],"lifecycle":[{"event":"open","at":"2026-11-03T23:54:40Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":42,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":{"stated_usd_annual":50020,"is_top_pay":false},"html_url":"https://alion.io/job/hub-international-project-coordinator","json_url":"https://alion.io/job/hub-international-project-coordinator.json","meta":{"generated_at":"2026-11-06T19:36:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3135,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1768415},"rest":"https://alion.io/mcp/rest/get_company?id=1768415"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhub-international-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhub-international-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhub-international-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hub-international-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhub-international-project-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3712838}},{"tool":"search_jobs","arguments":{"company":"hubinternational.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3712838},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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