{"id":4065495,"url":"https://alion.io/job/hubspot-senior-accounts-payable-coordinator","title":"Senior Accounts Payable Coordinator","company":{"id":1742,"name":"HubSpot","domain":"hubspot.com","url":"https://alion.io/company/hubspot","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"C","score":62,"open_postings":140,"ghost_share":0.55,"stale_share":0,"repost_share":0.014,"time_to_fill_p50_days":126,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bogotá, Colombia"],"countries":["CO"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-11T09:34:35Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-15T04:20:46Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":2},"description":"POS-34024About the Role\nHubSpot's Global Procure to Pay (P2P) team is seeking a Senior Accounts Payable Coordinator who is ready to own their piece of the AP operation - not just execute tasks, but take accountability for the quality, accuracy, and continuous improvement of the processes they touch. You bring solid AP experience, strong working knowledge of our core systems, and the judgment to resolve day-to-day issues independently. You know when to adapt and when to escalate. Teammates come to you with questions, and you help them get unstuck.\nHubSpot operates in a highly regulated financial environment as a publicly traded global company. We maintain strict internal audit controls across all P2P processes, and the Senior AP Coordinator plays a meaningful role in upholding those standards - ensuring compliance with company policy, supporting SOX-related control activities, and helping the team maintain audit readiness year-round. This is not a people management role, but you'll informally support and guide less experienced AP Coordinators as a subject matter resource.\nWhat You'll Do\nOwn the end-to-end AP invoice cycle - entry, coding, routing, approval workflows, and payment execution - with a high degree of independence and accountability for accuracy and timeliness\nServe as the team's subject matter expert (SME) for the Coupa AP module; troubleshoot system issues, guide teammates on proper use\nCoordinate with offshore AP team members to ensure accurate and timely completion of assigned workstreams, providing guidance and resolving queries as needed\nIndependently identify and resolve invoice discrepancies, PO mismatches, and vendor exceptions by drawing on experience and applying established procedures; escalate non-standard or high-risk situations appropriately\nAccurately code expenses to the correct department and GL accounts within HubSpot's multi-tiered GL structure, applying sound judgment on complex or ambiguous coding scenarios\nOwn vendor relationship management for an assigned portfolio - maintain correspondence, resolve payment issues proactively, and ensure a professional, service-oriented experience\nProcess new vendor setup requests including W-9 collection, vendor validation, fraud checks, and payment method verification in compliance with AP policy\nServe as AP's primary liaison to HubSpot's Partner Commissions team: partner with them to prepare accurate commission bills, ensure proper invoice documentation, review transactions for policy and regulatory compliance, and resolve any discrepancies before payment processing\nReview and process employee expense reports via Coupa and manage the global corporate credit card program (Mastercard), ensuring documentation completeness, proper GL coding, and strict adherence to company policy\nContribute substantively to month-, quarter-, and year-end close processes, completing assigned tasks accurately and on schedule with minimal oversight\nPerform and review reconciliations - credit card statements, company accounts, and intercompany balances - identifying and resolving variances independently\nSupport AP operations for international subsidiaries, applying knowledge of multi-currency transactions, cross-border payment requirements, and entity-level compliance nuances\nCompile and analyze monthly and quarterly AP metric reports; surface trends, flag SLA risks, and present findings to team leads to support operational decisions\nUphold HubSpot's internal control framework across all AP processes - enforce segregation of duties, maintain complete and accurate transaction documentation, and flag potential policy violations or fraud indicators immediately\nSupport SOX compliance activities including control testing, evidence collection, and process documentation; serve as a knowledgeable resource during internal and external audits\nMaintain audit-ready files and records at all times; lead the gathering of audit sample support and ensure completeness and accuracy before submission\nEnsure compliance with purchasing policies, AP procedures, and applicable tax regulations (including 1099/1042-S reporting, sales/use tax, and VAT on international invoices)\nLead 1099 preparation and related year-end tax compliance activities, coordinating with Finance and Tax to meet all filing deadlines\nMonitor team SLA adherence for assigned workstreams; proactively identify bottlenecks and propose solutions to keep the team running at peak efficiency\nIdentify opportunities to improve AP workflows, automation, and system configurations; develop proposals and help drive implementation in partnership with the AP lead\nMaintain and continuously improve Standard Operating Procedures (SOPs), ensuring they reflect current processes and are accessible to the broader team\nParticipate in P2P system enhancement projects and cross-functional initiatives across the broader P2P organization\nInformally support and mentor AP Coordinators - answering day-to-day questions, reviewing work for accuracy, and helping newer team members build their skills\nWhat We're Looking For\nDemonstrated experience in accounts payable or related accounting roles, ideally in a global, high-growth, or publicly traded technology environment\nStrong working proficiency with an enterprise AP module such as Coupa and NetSuite; Floqast experience a plus\nExperience managing or supporting a global corporate credit card program a plus\nSolid understanding of AP internal controls, SOX compliance requirements, and audit support processes\nExperience with international AP operations - multi-currency processing, cross-border payments, VAT/GST, or intercompany transactions\nStrong analytical skills - comfortable reviewing data, identifying patterns, and resolving discrepancies with sound, independent judgment\nExceptional attention to detail and a track record of high-quality, accurate output in a high-volume environment\nClear written and verbal communication skills; able to work effectively with vendors, cross-functional partners, Finance leadership, and audit teamsc\nProject management aptitude - able to manage competing priorities, meet deadlines, and drive process improvements to completion\nAt HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events, such as your Product Group Summit and other gatherings, to continue building on those connections.\nIf you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements\nAbout HubSpot\nHubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers. \nAt HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow.\nWe’re building a companywhere people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too.\nRecognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.\nExplore more:\nHubSpot Careers\nLife at HubSpot on Instagram\nIf you need accommodations or assistance due to a disability, please reach out to us using this form.\nMassachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.\n Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here.\nIndiaApplicants: link to HubSpot India's equal opportunity policy here.\nHubSpot may use AI to help screen or assess candidates, but all hiring decisions are always human. More information can be found here. By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. We may use CLEAR ID Verification during the hiring process to confirm your identity and help maintain a safe, secure, and trusted experience for all candidates. 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