{"id":2043427,"url":"https://alion.io/job/huhtamaki-executive-assistant-2","title":"Executive Assistant","company":{"id":708568,"name":"Huhtamaki","domain":"huhtamaki.com","url":"https://alion.io/company/huhtamaki-2","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["De Soto, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":54000,"max_usd":109000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-07T18:42:33Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-19T00:29:14Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Enjoy a career, packaged with care, whilst helping protect food, peopleand the planet\nWe are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.\nYou could be part of our vision. Because it’sour talented people that make it happen. Our people on the shop floor producinginnovative, sustainable products. Our people in our offices deliveringexcellence forour customers every day. It’severy one of us workingtogether.\nWe offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.\nJob Summary\nThis role provides daily administrative support to leadership team members, ensuring effective time management, communication, and collaboration. Responsibilities include calendar management, coordinating meetings, and arranging travel, all aimed at facilitating smooth operations and successful achievement of business goals. The ideal candidate is technically savvy, adaptable, a fast learner, values confidentiality, and thrives in a collaborative environment. We seek someone who will elevate our administrative services and foster a positive working atmosphere.\nEssential Functions\nAdministrative and Schedule Management: Manage day-to-day operations of the leadership team, coordinating and maintaining calendars and schedules with professionalism, discretion, and confidentiality.\nTravel and Meeting Logistics: Handle all aspects of travel, including booking, itinerary creation, and expense reconciliation. Plan logistics for both on- and off-site meetings, overseeing site selection, A/V needs, accommodations, and banquet orders, coordinating with travel services and vendors.\nBudget and Expense Administration: Monitor and manage the executive operational budget, participating in budget planning and performing monthly expense report reconciliation.\nProject and Committee Support: Provide support for high-priority projects requiring accuracy and confidentiality, and participate in corporate committees to facilitate engagement activities such as Employee Appreciation Week and holiday events.\nJob Qualifications\nRequired:\nMinimum 5 years in an executive assistant or similar role\nStrong attention to detail and excellent organizational skills\nOutstanding verbal and written communication\nAble to work independently, prioritize, and multi-task in a fast-paced environment\nDemonstrated ability to maintain confidentiality\nProficient in Microsoft Office with capacity to quickly learn new software and systems\nPreferred:\nBachelor’s or Associate’s degree\nExperience in an international company\nInterest in digitalization and adopting new tools\nEnvironment Office-based role with climate-controlled conditions, requiring at least four days per week onsite.\nJoin us. 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