{"id":1529870,"url":"https://alion.io/job/huhtamaki-executive-assistant","title":"Executive Assistant","company":{"id":708568,"name":"Huhtamaki","domain":"huhtamaki.com","url":"https://alion.io/company/huhtamaki-2","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Espoo, Finland"],"countries":["FI"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":49000,"period":"year","method":null,"sample_n":11631},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-30T15:56:28Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-12T21:48:01Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Enjoy a career, packaged with care, whilst helping protect food, peopleand the planet\nWe are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.\nYou could be part of our vision. Because it’sour talented people that make it happen. Our people on the shop floor producinginnovative, sustainable products. Our people in our offices deliveringexcellence forour customers every day. It’severy one of us workingtogether.\nWe offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.\nWe are looking for a proactive, highly organized, service-minded and flexible Executive Assistant to join our CEO Office. This is a unique opportunity to work at the heart of a global organization, supporting senior leadership and contributing to the smooth running of a dynamic international business environment.\nIn this role, you will provide practical administrative and coordination support to the CEO Office/Executive Assistant to the President & CEO. Your responsibilities will include handling invoices, travel bookings and expense claims, handling meeting documentation, and taking care of filing, archiving and other practical coordination tasks. You will play a key role in ensuring that information flows seamlessly and everyday operations run smoothly.\nThe position is ideal for someone who enjoys variety, takes pride in keeping things organized and thrives in a fast-paced environment where no two days are the same. It also offers an exciting opportunity to leverage modern digital solutions, including Microsoft 365 and AI-enabled tools, to improve ways of working and increase efficiency across the CEO Office.\nWhat you'll be doing\nProvide day-to-day administrative support to the CEO Office, including invoice handling, expense claims, filing, archiving, running errands, and other operational tasks\nCoordinate travel arrangements and logistics for senior leaders and visitors\nSupport meeting arrangements and calendar updates to help ensure effective planning and execution\nAssist with practical communications, correspondence, meeting materials and meeting documentation\nCoordinate with internal and external stakeholders in a professional and service-oriented manner. Secure great collaboration between departments and act as back-up of other Executive Assistants when needed\nUtilize Microsoft 365 and AI-enabled tools to organize information, prepare drafts, enhance documentation and streamline administrative processes\nContribute to continuous improvement by identifying opportunities to simplify routines, increase efficiency and support effective ways of working within the CEO Office\nWhat you'll bring to the role\nRelevant education in business administration, office management or a related field, or equivalent practical experience\nFormer experience in an Executive Assistant, coordinator or similar support role\nExcellent organizational skills and an eye for detail\nAbility to manage multiple priorities and ensure practical matters progress smoothly\nStrong working knowledge of Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word and Excel\nCuriosity in utilizing AI-enabled tools, such as Microsoft Copilot, to enhance productivity and effectiveness\nPositive, practical and service-minded approach combined with strong stakeholder skills\nAbility to handle confidential information with professionalism and discretion\nStrong written and spoken English skills\nA proactive mindset and genuine interest in helping others succeed\nWhy join us?\nOpportunity to work in a global, publicly listed company with a strong purpose and international reach\nVisible position within the CEO Office, offering exposure to senior leadership and business operations\nCollaborative and supportive work environment with opportunities to learn and develop\nMeaningful role where your contribution helps keep a global organization running effectively\nPlease submit your application by October 13.\nThe position requires an approved security clearance.\nJoin us. Help protectfood, peopleand theplanet.","description_format":"text","description_chars":4249,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Packaging & Labeling","Packaging Design"],"lifecycle":[{"event":"open","at":"2026-09-30T15:56:28Z"}],"visa":[],"liveness":{"score":64,"band":"ok","label":"Likely open","p_open":1,"p_active":0.713,"p_room":0.9,"age_days":11,"expected_fill_days":27,"reasons":["conf:2","win:mid"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/huhtamaki-executive-assistant","json_url":"https://alion.io/job/huhtamaki-executive-assistant.json","meta":{"generated_at":"2026-10-13T05:30:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8550,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":708568},"rest":"https://alion.io/mcp/rest/get_company?id=708568"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhuhtamaki-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhuhtamaki-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhuhtamaki-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/huhtamaki-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhuhtamaki-executive-assistant"}]}