{"id":320368,"url":"https://alion.io/job/hunt-st-accounts-operations-administrator-bookkeeper-012-1262","title":"Accounts & Operations Administrator / Bookkeeper (012-1262)","company":{"id":8987,"name":"Hunt St","domain":"huntst.com","url":"https://alion.io/company/huntst","size_band":"501-1000","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":94,"open_postings":25,"ghost_share":0,"stale_share":0.24,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-09-24T05:45:00Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":1500,"max":2000,"currency":"AUD","period":"month","gross":null,"usd_annual":17004},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Docs","optional":false},{"name":"Google Sheets","optional":false},{"name":"Outlook","optional":false},{"name":"Xero","optional":false},{"name":"LinkedIn","optional":true}],"status":"live","first_seen_at":"2026-09-23T18:20:44Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T17:26:30Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":1},"description":"Looking for Philippines-based candidates\nJob Role: Accounts & Operations Administrator / Bookkeeper\nCompensation range: $1,500 AUD - $2,000 AUD / Monthly\nEngagement type: Independent Contractor Agreement\nWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.\nWho We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.\nWho The Client Is: Our client is a civil construction and earthworks contractor providing site preparation, excavation, land clearing, and heavy equipment solutions for residential, commercial, and infrastructure projects. They deliver end-to-end groundworks services, combining modern equipment with experienced operators to support projects of all sizes.\nRole Overview: We are looking for a hands-on Accounts & Operations Administrator / Bookkeeper responsible for managing the day-to-day financial administration and supporting the operational back end of the business.\nThe role will take ownership of bookkeeping, invoicing, payroll, reconciliations, cash-flow reporting, operational records and general administration, while providing overflow support across quoting, scheduling, compliance and customer accounts. The objective is to keep the back end accurate, current and organised, identify issues before they become problems, and reduce the amount of routine administration requiring management involvement.\nKey Responsibilities:\nAccounts & Finance\nUpload and code supplier bills in Xero.\nComplete bank and account reconciliations.\nPrepare customer invoices with supporting spreadsheets, operator dockets and relevant documentation.\nManage accounts payable and receivable administration.\nHandle customer account enquiries, discrepancies and credits.\nMonitor outstanding accounts and assist with payment follow-up.\nMaintain and update cash-flow forecasts.\nComplete end-of-month financial and trucking/docket reporting.\nMaintain accurate customer, supplier and job financial records.\nCash flow management\nPrepare, submit IAS, BAS, Super to the ATO through Xero\nBudgeting \nPayroll & Employee Administration\nPrepare and process weekly payroll.\nReview timesheets and supporting records before processing.\nSet up new employees across required systems.\nMaintain employee records, leave information, licenses and onboarding documentation. \nOperations & Administration\nManage and action business emails.\nMaintain daily operational spreadsheets and records.\nReview incoming operator/driver dockets for accuracy and completeness.\nAssist with daily employee, truck and machinery allocations.\nPrepare and issue quotes.\nFollow up outstanding quotes and customer enquiries.\nCoordinate site visits and appointments.\nMaintain organised electronic filing and document control.\nProvide general administrative support and overflow as required.\nCompliance & Project Support\nAssist in preparation of SWMS\nAssist with quality assurance and ISO documentation.\nMaintain required project, fleet and compliance records.\nIdentify and follow up missing documentation, purchase orders or information. \nRequirements\nPrevious bookkeeping, accounts or senior administration experience.\nStrong working knowledge of Xero.\nJob costing and cash-flow forecasting experience.\nExperience with payroll, invoicing and reconciliations.\nAdvanced spreadsheet skills including lookups, pivot tables and reporting.\nStrong Google Sheets skills, including formulas, filtering and data management.\nConfident using Google Docs, Outlook and cloud-based systems.\nStrong numerical ability and attention to detail.\nAbility to work across multiple sources of information and identify discrepancies.\nExcellent organisation and time-management skills.\nStrong written and verbal communication.\nAbility to work independently and manage recurring deadlines.\nHigh level of confidentiality and professionalism.\nConfidence dealing directly with customers, suppliers and employees.\nNice-to-Have Skills\nConstruction, civil, earthworks, transport or heavy-vehicle industry experience.\nExperience with construction dockets, purchase orders and plant/truck hire.\nExperience with SWMS and construction compliance.\nExperience with process improvement or administrative automation.\nIdeal Candidate Profile\nWe are looking for someone who is proactive, organised and naturally works autonomously. They notice when something doesn't look right, investigate it and follow it through rather than waiting for management to identify the problem.\nThe ideal person is:\nHighly organised and methodical.\nNaturally confident with numbers and systems.\nAccurate and detail-focused.\nProactive rather than reactive.\nComfortable taking ownership of their responsibilities.\nAble to prioritise in a fast-moving environment.\nConfident asking questions and following people up.\nProfessional and approachable with customers and employees.\nAble to work independently without constant direction.\nReliable with deadlines and recurring tasks.\nInterested in improving processes and finding more efficient ways of working.\nSomeone who closes the loop - if they start something, they make sure it is resolved. \nWork Arrangement & Expectations:\nThis is a remote role that will be set up as an independent contractor engagement.\nTo ensure alignment and transparency, successful candidates will be expected to:\nDisclose any existing ongoing roles or client work\nReflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)","description_format":"text","description_chars":5759,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales & Marketing","Lead Generation","Virtual Assistant Services","Data Entry & Processing"],"lifecycle":[{"event":"open","at":"2026-09-05T16:31:47Z"},{"event":"close","at":"2026-09-18T05:47:41Z"},{"event":"reopen","at":"2026-09-23T15:36:58Z"}],"liveness":{"score":99,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.993,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:0","urgency","velocity","win:early","comp:brand"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":17004,"is_top_pay":false},"html_url":"https://alion.io/job/hunt-st-accounts-operations-administrator-bookkeeper-012-1262","json_url":"https://alion.io/job/hunt-st-accounts-operations-administrator-bookkeeper-012-1262.json","meta":{"generated_at":"2026-09-24T18:43:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}