{"id":2934323,"url":"https://alion.io/job/hunt-st-construction-admin-assistant-008-01418","title":"Construction Admin Assistant (008-01418)","company":{"id":8987,"name":"Hunt St","domain":"huntst.com","url":"https://alion.io/company/huntst","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":91,"open_postings":23,"ghost_share":0,"stale_share":0.348,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-10-24T06:02:35Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":1500,"max":2000,"currency":"AUD","period":"month","gross":null,"usd_annual":16812},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"LinkedIn","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-10-20T15:41:04Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-24T16:38:33Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Looking for Philippines-based candidates\nJob Role: Construction Admin Assistant\nCompensation range: $1,500 AUD - $2,000 AUD / Monthly\nEngagement type: Independent Contractor Agreement\nWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.\nWho We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.\nWho The Client Is: Our client is an established manufacturer and installer of aluminium windows, doors, and facade systems, supplying projects across international markets. With a substantial manufacturing and operational team in China, the business has contributed to major commercial and residential developments in Australia. As part of its continued growth, the company is expanding its Australian operations and strengthening its local team.\nRole Overview: We are seeking an organised and detail-oriented Construction Admin Assistant to support a growing international manufacturer specialising in large-scale commercial and residential facade projects.\nYou will assist with tender administration, logistics coordination, project documentation, and subcontractor compliance, working closely with the Australian operations lead, China team, suppliers, and site contacts to keep projects organised and running smoothly. Full training on the company's products and systems will be provided.\nKey Responsibilities:\nTender Administration\nTrack tender opportunities from initial enquiry through to submission, maintaining accurate records, documentation, and deadlines.\nFollow up on outstanding information and help ensure tender documents are complete and submitted on time.\nLogistics and Deliveries\nMonitor project delivery schedules and coordinate with the China team and site contacts to ensure materials arrive at the correct location and on schedule.\nMaintain delivery records, follow up on logistics arrangements, and communicate updates or potential delays.\nDocument Control and Compliance\nMaintain organised, up-to-date project files and ensure documents are easy to locate when needed.\nFollow up with subcontractors for required safety and compliance documentation before work begins, tracking outstanding requirements.\nGeneral Administrative Support\nManage email correspondence and follow up with clients, suppliers, and subcontractors on outstanding tasks.\nMonitor the company owner’s email inbox and respond on their behalf when they are unavailable, ensuring timely and professional communication.\nAssist with research, document preparation, data entry, and other administrative tasks as required.\nKeep the operations lead informed of progress, pending actions, and issues requiring attention.\nRequired Skills and Qualifications:\nProven experience in the construction industry, with a background in construction administration, project coordination, or a similar support role preferred.\nStrong administrative and organisational skills, with the ability to maintain accurate records, manage project documentation, and keep information organised and accessible.\nExcellent written English and communication skills, with the ability to draft professional email responses and exercise sound judgment when responding on behalf of the client.\nGood attention to detail when handling tender records, delivery schedules, project files, and subcontractor documentation.\nAbility to manage multiple priorities, track deadlines, follow up on outstanding tasks, and ensure assigned responsibilities are completed on time.\nStrong written and verbal English communication skills, with the ability to communicate professionally with clients, suppliers, subcontractors, and internal teams.\nComfortable coordinating with different stakeholders, including overseas teams and construction site contacts, to obtain information and keep tasks moving.\nProactive and self-motivated, with the ability to work independently, take ownership of assigned tasks, and seek clarification when needed.\nProficient in Microsoft Office, particularly Word and Excel, for document preparation, recordkeeping, and maintaining trackers.\nFamiliarity with Microsoft Outlook and WhatsApp for email communication and day-to-day coordination.\nTools to Use\nMicrosoft Outlook, Word, Excel\nWhatsApp\nWork Arrangement & Expectations:\nThis is a remote role that will be set up as an independent contractor engagement.\nTo ensure alignment and transparency, successful candidates will be expected to:\nDisclose any existing ongoing roles or client work\nReflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)","description_format":"text","description_chars":4881,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-10-20T15:41:04Z"}],"visa":[],"liveness":{"score":99,"band":"hot","label":"Hiring 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