{"id":3442064,"url":"https://alion.io/job/hunt-st-executive-assistant-025-1062","title":"Executive Assistant (025-1062)","company":{"id":8987,"name":"Hunt St","domain":"huntst.com","url":"https://alion.io/company/huntst","size_band":"501-1000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":91,"open_postings":22,"ghost_share":0,"stale_share":0.364,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":1000,"max":1500,"currency":"AUD","period":"month","gross":null,"usd_annual":12612},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"Slack","optional":false},{"name":"Asana","optional":true},{"name":"ClickUp","optional":true},{"name":"Monday.com","optional":true},{"name":"Trello","optional":true}],"status":"live","first_seen_at":"2026-11-05T11:44:32Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-06T02:18:18Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":0},"description":"Looking for Philippines-based candidates\nJob Role: Executive Assistant\nCompensation range: $1,000 AUD - $1,500 AUD / Monthly\nEngagement type: Independent Contractor Agreement\nWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.\nWho We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.\nWho The Client Is: Our client is a commercial design and construction firm specialising in end-to-end workspace transformations. They deliver tailored fitout solutions across office, retail, and industrial environments, managing projects from concept design through to construction and handover. Their focus is on creating functional, high-quality spaces that align with client brand identity, operational needs, and project timelines.\nRole Overview:\nWe're looking for a proactive and highly organised Executive Assistant to support one of the directors with day-to-day administrative and operational tasks. This role is ideal for someone who enjoys keeping things organised, staying one step ahead, and helping a busy team operate efficiently. You'll be responsible for managing schedules, coordinating meetings, handling communications, and supporting project administration while working closely with internal and external stakeholders.\nKey Responsibilities\nManage a busy executive's calendar, schedule meetings, coordinate appointments, and proactively remind the executive of upcoming meetings and commitments throughout the day.\nMonitor and organise emails, draft responses, and follow up on action items.\nAttend meetings when required, take accurate meeting minutes, capture action items, and ensure follow-ups are completed.\nAnswer phone calls on behalf of the executive when unavailable and communicate professionally with clients, suppliers, and stakeholders.\nCoordinate travel arrangements, accommodation, and itineraries when required.\nPrepare presentations, reports, correspondence, and other business documents.\nMaintain organised digital files, project documentation, and company records.\nSupport project administration by coordinating with clients, suppliers, contractors, and internal team members.\nAssist with invoicing, expense tracking, and general administrative tasks.\nCreate marketing materials, presentations, and basic social media assets using Canva.\nHelp develop and maintain standard operating procedures (SOPs) and administrative processes.\nIdentify opportunities to improve workflows, anticipate executive needs, and take ownership of recurring administrative responsibilities.\nRequirements\nRequired Skills and Qualifications\nAt least 3 years of experience as an Executive Assistant supporting Australian business or international clients.\nExperience supporting executives, business owners, or leadership teams.\nExcellent organisational and time management skills with strong attention to detail.\nStrong written and verbal English communication skills.\nAbility to manage multiple priorities and work independently in a remote environment.\nProficiency with Microsoft Office, Google Workspace, Outlook, and collaboration tools such as Slack or Microsoft Teams.\nExperience with calendar management, inbox management, meeting coordination, and travel bookings.\nPrevious marketing experience, with confidence using Canva to create professional presentations, social media content, and marketing materials.\nComfortable learning and using AI tools such as ChatGPT, Claude, or similar to improve productivity, workflow, and processes.\nStrong problem-solving skills with a proactive and solutions-focused mindset.\nReliable internet connection and a dedicated home office setup.\nAbility to work confidently with minimal supervision in a fast-paced environment.\nNice to Have\nExperience within the construction, architecture, engineering, or commercial fit-out industry.\nFamiliarity with project management tools such as ClickUp, Asana, Monday.com, or Trello.\nExperience creating SOPs and improving administrative workflows.\nWork Arrangement & Expectations:\nThis is a remote role that will be 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