{"id":1508481,"url":"https://alion.io/job/hunt-st-executive-assistant-ai-capable-024-1369","title":"Executive Assistant (AI-capable) (024-1369)","company":{"id":8987,"name":"Hunt St","domain":"huntst.com","url":"https://alion.io/company/huntst","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":92,"open_postings":25,"ghost_share":0,"stale_share":0.32,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"UTC-8 – UTC-5","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":1500,"max":2000,"currency":"USD","period":"month","gross":null,"usd_annual":24000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-09-30T06:57:09Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-13T02:51:31Z","board_verified":false,"closed_at":"2026-10-13T02:51:31Z","days_open":12,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":12},"description":"Looking for Philippines-based candidates\nJob Role: Executive Assistant (AI-capable)\nCompensation range: $1,500 USD - $2,000 USD / Monthly\nEngagement type: Independent Contractor Agreement\nWork Schedule: This role is expected to align with the client’s US business hours (approx. 9 AM - 5 PM, Monday to Friday, client’s time zone) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.\nWho We Are: At Hunt St, we help Australian and US companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.\nWho The Client Is: Our client is a growing US-based non-emergency medical transportation provider, helping people with mobility needs get safely to medical appointments and essential destinations. The business is focused on reliable service and efficient operations, and is now looking to strengthen its systems, embrace AI, and support its growing team.\nRole Overview: We’re looking for a proactive, highly organised Executive Assistant with strong AI and technology skills to support the leadership team of a growing US-based non-emergency medical transportation business.\nThis is more than a traditional EA role. The right person will be someone who can learn how the business operates, identify bottlenecks, use AI and automation to improve processes, and take things off the founder’s plate without always being asked.\nThe role will primarily focus on executive and administrative support, with some dispatch and booking backup during busy periods. Most booking activity is expected to be handled through an AI-powered system, with the successful candidate stepping in when human support is required.\nKey Responsibilities:\nExecutive & Administrative Support\nManage and triage the founder’s inbox, including HR-related and general inbound emails\nOrganise, prioritise and file emails and information appropriately\nFollow up on outstanding tasks, requests and issues to keep things moving\nTake ownership of day-to-day administrative items and proactively identify things that need attention\nSupport the GM and Director of Operations with administrative tasks as required\nHelp reduce bottlenecks by taking ownership of tasks that would otherwise remain on the leadership team’s plate\nInsurance & Claims Follow-Up\nFollow up on outstanding insurance claims and related enquiries\nTrack claim progress and maintain clear records\nCommunicate with relevant parties to obtain updates and resolve outstanding items\nEscalate issues when required and ensure follow-ups don't fall through the cracks\nAI, Automation & Technology\nUse AI tools such as Claude, ChatGPT and other automation platforms to improve day-to-day workflows\nHelp identify opportunities to automate repetitive administrative processes\nAssist with the adoption of AI tools across the business\nHelp build a culture of using technology and automation to work more efficiently\nLearn and work within the company’s EOS (Entrepreneurial Operating System) processes and dashboards\nHelp monitor KPI dashboards and flag anything that requires attention\nSupport the implementation and rollout of Salesforce CRM\nHelp organise and improve digital systems and workflows as the business grows\nFile & Systems Organisation\nReorganise and maintain the company’s SharePoint drive and folder structure\nImprove how documents and information are stored and accessed\nHelp establish practical systems for keeping information organised\nDispatch & Booking Backup\nProvide backup support for dispatch and booking during peak periods\nMonitor incoming booking or dispatch requests and assist when human intervention is required\nSupport the existing AI-powered booking process and step in when issues need to be resolved manually\nAssist with dispatch-related administration and communication as needed\nProvide additional support during busy periods, staff shortages or other operational bottlenecks\nRequirements\nRequired Skills and Qualifications:\nWhat We're Looking For\nWe're looking for someone who is proactive rather than purely task-driven.\nThe ideal candidate will:\nHave previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Assistant or similar\nHave experience supporting a founder, executive or senior leadership team\nBe highly organised and comfortable managing multiple priorities\nHave excellent written and verbal English\nBe confident using AI tools such as Claude and ChatGPT\nUnderstand how AI and automation can be used to improve business processes\nBe comfortable learning new software and systems quickly\nHave strong attention to detail and follow-through\nBe comfortable working independently without needing constant direction\nBe confident following up with people and keeping tasks moving\nHave a practical, problem-solving mindset\nBe willing to learn how the business operates and proactively identify ways to help\nDispatch / Operations Experience\nExperience in any of the following would be highly regarded:\nDispatch or transportation coordination\nBooking or scheduling\nLogistics or fleet coordination\nCustomer service in a transport or healthcare environment\nNon-emergency medical transportation (NEMT)\nWorking with dispatch, scheduling or booking software\nSupporting an operations team in a fast-paced environment\nYou don't need to have experience in every area. We're particularly interested in someone who can combine strong administrative skills with initiative, technology skills and a willingness to learn.\nThe Right Mindset\nThis role is intentionally not a tightly defined checklist of tasks.\nWe're looking for someone who can come in, learn how the business works, understand where the pressure points are and start taking ownership.\nFor example, rather than waiting to be told that a KPI needs attention, the right person might notice something has changed, investigate it and flag it to the appropriate person.\nLikewise, if a repetitive administrative process can be improved with AI or automation, we'd want this person to identify the opportunity and help implement a better way of doing it.\nInitiative, ownership and curiosity will be just as important as previous job titles.\nWorking Hours\nFull-time position\nMust be available to work US Central Time business hours\nRemote / work-from-home\nCompensation\nUSD 1,500-2,000 per month, depending on experience and capabilities.\nThere may also be an opportunity for an additional performance-based incentive or bonus structure following an initial 30-60 day performance review. This would be tied to agreed goals and performance outcomes.\nEngagement\nIndependent Contractor Agreement (ICA)\nLong-term opportunity for the right person\nDirect engagement with the business\nClear performance expectations and agreed contract terms\nWhy This Role Is Different\nThis is an opportunity for someone who wants to be more than an administrative pair of hands.\nYou'll have the opportunity to work closely with leadership, influence how technology and AI are used within the business, improve systems and processes, and take genuine ownership of areas that make a difference to the day-to-day operation.\nWork Arrangement & Expectations:\nThis is a remote role that will be set up as an independent contractor engagement.\nTo ensure alignment and transparency, successful candidates will be expected to:\nDisclose any existing ongoing roles or client work\nReflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)","description_format":"text","description_chars":7601,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-09-30T06:57:09Z"},{"event":"close","at":"2026-10-13T02:51:31Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":24000,"is_top_pay":false},"html_url":"https://alion.io/job/hunt-st-executive-assistant-ai-capable-024-1369","json_url":"https://alion.io/job/hunt-st-executive-assistant-ai-capable-024-1369.json","meta":{"generated_at":"2026-10-19T10:27:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7352,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8987},"rest":"https://alion.io/mcp/rest/get_company?id=8987"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhunt-st-executive-assistant-ai-capable-024-1369"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhunt-st-executive-assistant-ai-capable-024-1369"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhunt-st-executive-assistant-ai-capable-024-1369"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hunt-st-executive-assistant-ai-capable-024-1369\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhunt-st-executive-assistant-ai-capable-024-1369"}]}