{"id":1162282,"url":"https://alion.io/job/hunt-st-executive-assistant-operational-support-scheduling-coordination-007-601","title":"Executive Assistant (Operational Support & Scheduling Coordination) - 007-601","company":{"id":8987,"name":"Hunt St","domain":"huntst.com","url":"https://alion.io/company/huntst","size_band":"501-1000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workable","truth_index":{"grade":"A","score":94,"open_postings":25,"ghost_share":0,"stale_share":0.24,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":1200,"max":1500,"currency":"AUD","period":"month","gross":null,"usd_annual":12744},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-24T00:23:42Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-24T03:05:41Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Looking for Filipino (Philippines-based) candidates\nJob Role: Executive Assistant (Operational Support & Scheduling Coordination)\nCompensation range: AUD1,200 - AUD 1500 Per month\nEngagement type: Independent Contractor\nWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.\nWho We Are: At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.\nWho The Client Is:\nOur client is an Australian-based healthcare provider delivering care services to individuals and families. They are focused on providing high-quality, client-centered support through structured coordination, strong administration systems, and proactive communication.\nAbout the Role\nThis is a high-level administrative role supporting company leadership. You will act as the right hand to the executive team, managing schedules, communications, documentation, and operational follow-ups.\nThe ideal candidate is proactive, highly organized, discreet, and capable of anticipating needs before they arise. You should be comfortable handling confidential information and coordinating across multiple stakeholders.\nKey Responsibilities:\nExecutive Support\nManage executive calendars, appointments, and scheduling\nCoordinate internal and external meetings\nPrepare reports, presentations, and documentation\nHandle email management and professional correspondence\nTrack action items and ensure timely follow-ups\nAssist with any relevant admin duties\nOperations and Admin Support\nMaintain organized digital filing systems\nAssist in process documentation and workflow improvements\nCoordinate with internal staff to ensure tasks are completed\nSupport compliance documentation and record management\nSupport with monthly reporting and data analysis\nProvide general administrative support as needed\nScheduling Support\nCreate and manage staff rosters aligned with client service requirements\nCoordinate shift allocations and ensure coverage at all times\nManage last-minute schedule changes and communicate updates promptly\nMaintain accurate scheduling records and reports\nLiaise with care staff to ensure availability and compliance\nRequirements\nRequired Skills and Qualifications:\nProven experience as an Executive Assistant or senior administrative professional\nStrong calendar management and organizational skills\nExcellent written and verbal English communication\nHigh level of discretion and professionalism\nStrong ability to prioritize and manage multiple tasks\nProficiency in Google Workspace, or Microsoft Office\nProficient in Excel and Canva\nExperience in scheduling\nExperience supporting Australian executives is highly preferred\nWork Arrangement & Expectations:\nThis is a remote role that will be set up as an independent contractor engagement.\nTo ensure alignment and transparency, successful candidates will be expected to:\nDisclose any existing ongoing roles or client work\nReflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)","description_format":"text","description_chars":3307,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales & Marketing","Lead Generation","Virtual Assistant Services","Data Entry & Processing"],"lifecycle":[{"event":"open","at":"2026-09-24T00:23:42Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:0","win:early","comp:brand"],"computed_at":"2026-09-24T03:17:07Z"},"pay":{"stated_usd_annual":12744,"is_top_pay":false},"html_url":"https://alion.io/job/hunt-st-executive-assistant-operational-support-scheduling-coordination-007-601","json_url":"https://alion.io/job/hunt-st-executive-assistant-operational-support-scheduling-coordination-007-601.json","meta":{"generated_at":"2026-09-24T03:17:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}