{"id":3674874,"url":"https://alion.io/job/hunt-st-operations-assistant-023-1032","title":"Operations Assistant (023-1032)","company":{"id":8987,"name":"Hunt St","domain":"huntst.com","url":"https://alion.io/company/huntst","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":91,"open_postings":28,"ghost_share":0,"stale_share":0.357,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"ET","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":2000,"max":null,"currency":"AUD","period":"month","gross":null,"usd_annual":16848},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-11-03T10:30:40Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-04T01:08:59Z","board_verified":false,"closed_at":"2026-11-04T01:08:59Z","days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"Looking for Philippines-based candidates\nJob Role: Operations Assistant\nCompensation range: $2000 AUD / Monthly\nEngagement type: Independent Contractor Agreement\nWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.\nWho We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.\nWho The Client Is: We have been selling travel packages and small group tours to the world’s biggest sporting events since 1993. We are an official travel partner across major events, including the Australian Open, Formula 1, NRL, Rugby World Cup and many others, delivering once-in-a-lifetime experiences for our clients. We are a small digital-first team located outside Melbourne, Australia.\nRole Overview: We’re looking for a detail-obsessed Operations Assistant to help build and manage the supplier inventory behind our event packages, hotels first and foremost, plus transport, venues, attractions and other event services from time to time. You’ll work closely with our General Manager and Product team in Australia to source, contract, record and manage supplier rates, room allocations and terms. This is a fast-paced role. Major event launches require rapid inventory setup under tight deadlines, and release-back dates are unforgiving; a single missed deadline can be a very costly mistake. The right person thrives on data management, structure, accuracy, and follow-through.\nKey Responsibilities:\nSourcing & contracting\nJoin product planning meetings to confirm target hotels, dates, room quantities and other supplier needs for each event (15-25 per year)\nContact existing and new suppliers to request, obtain and negotiate the rates and terms we use within our packages/tours (products)\nRecord rates, taxes, commissions, room categories and occupancies, bedding configurations, meal inclusions, pre/post-event rates, rollaway charges and other key terms on a per-event spreadsheet\nChase non-responsive suppliers and follow up until every required detail is supplied\nReport findings back to the GM and Product team and help decide which properties to contract, where to negotiate, and which to decline\nContracts & inventory\nObtain, check and triple-check contracts and rates against what was agreed\nMaintain a mastery of release-back dates, cancellation policies, and payment schedules, and ensure no release deadline is ever missed\nFlag excess or unsold rooms ahead of release-back deadlines so they are released on time and we avoid attrition penalties\nSales period & handover\nPrepare and send rooming lists to suppliers, and keep suppliers updated through the sales period and before sales close / clients travel\nVerify supplier invoices against rooming lists and confirmed bookings, then pass them to Accounts for payment\nAssist with package pricing, allotments and supplier payment reconciliation\nWorking Style & Communication\nBased in the Philippines, working hours aligned to Australian Eastern Time (within a few hours either side)\nIn contact with our Australian team daily by email, plus a weekly video call for major event discussions\nOccasional phone calls with suppliers - confident spoken English is essential\nRequired Skills and Qualifications:\nFluent in written and spoken English, confident in communicating with international suppliers by email and phone\nHighly organised, with exceptional attention to detail and accuracy\nStrong numerical and data-entry skills; proficient in Microsoft Office, particularly Excel and email\nAble to manage many suppliers, deadlines and competing priorities independently on a per-event basis, where crossover is frequent\nPerforms reliably under tight deadlines\nUnderstands, or can quickly learn, travel-industry terms such as room occupancies, allotments, attrition, and release-back / cut-off dates\nDesirable\nExperience in travel, tourism, hospitality, a DMC, or major events\nFamiliarity with hotel and supplier contracting and inventory management\nExperience negotiating supplier rates\nWork Arrangement & Expectations:\nThis is a remote role that will be set up as an independent contractor engagement.\nTo ensure alignment and transparency, successful candidates will be expected to:\nDisclose any existing ongoing roles or client work\nReflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)","description_format":"text","description_chars":4652,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-11-03T10:30:40Z"},{"event":"close","at":"2026-11-04T01:08:59Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":16848,"is_top_pay":false},"html_url":"https://alion.io/job/hunt-st-operations-assistant-023-1032","json_url":"https://alion.io/job/hunt-st-operations-assistant-023-1032.json","meta":{"generated_at":"2026-11-12T21:59:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":46413,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8987},"rest":"https://alion.io/mcp/rest/get_company?id=8987"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhunt-st-operations-assistant-023-1032"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhunt-st-operations-assistant-023-1032"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhunt-st-operations-assistant-023-1032"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hunt-st-operations-assistant-023-1032\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhunt-st-operations-assistant-023-1032"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3674874}},{"tool":"search_jobs","arguments":{"company":"huntst.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3674874},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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