{"id":1583299,"url":"https://alion.io/job/husseyseating-administrative-assistant","title":"Administrative Assistant","company":{"id":2066433,"name":"husseyseating","domain":"husseyseating.com","url":"https://alion.io/company/husseyseating","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":19,"max":29,"currency":"USD","period":"hour","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-01T13:45:39Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-02T03:19:27Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"POSITION OVERVIEW:\nThe Administrative Assistant provides comprehensive administrative and operational support across a variety of departments and functions throughout the organization. This role serves as a key resource for employees, visitors, and external contacts by helping ensure day-to-day administrative needs are handled efficiently, professionally, and accurately.\nResponsibilities include coordinating and supporting a broad range of administrative activities, including managing incoming calls and visitors, processing and distributing mail and correspondence, supporting lead processing and requisitions, coordinating office supply orders and inventory, and assisting with other departmental and company-wide administrative needs.\nThe Administrative Assistant is expected to demonstrate strong organizational and communication skills, attention to detail, sound judgment, and the ability to effectively manage multiple priorities. The position works collaboratively across departments and contributes to an organized, responsive, and professional workplace environment.\nDUTIES and RESPONSIBILITIES:\nServe as a professional first point of contact for onsite visitors. Greet and check in visitors and ensure established visitor procedures are followed, including signing in upon arrival, wearing the appropriate visitor badge while onsite, and signing out and returning the badge upon departure.\nAnswer and appropriately direct incoming calls from employees and external business partners, including authorized dealers, ensuring calls are handled promptly and professionally.\nCoordinate and manage conference room scheduling and ensure meeting spaces are organized, appropriately stocked, and prepared for daily business needs.\nAssist with the coordination, planning, setup, and execution of employee activities, company events, meetings, and other functions.\nCoordinate departmental lunches and food orders, including placing orders, arranging delivery or pickup, setting up food and beverages, and ensuring meeting areas are cleaned and restored following the event.\nReceive, sort, and distribute incoming mail and coordinate outgoing correspondence and packages.\nPrepare, edit, and distribute professional communications, including emails, reports, memos, employee announcements, company updates, raffles, and other correspondence as needed.\nCreate, organize, and maintain the Administrative Team shared files and resources, including templates, procedures, instructions, reference materials, and daily task assignments.\nProvide administrative support and coverage to departments and fellow Administrative Team members based on business needs, priorities, and workload.\nCoordinate domestic and express shipping services, including FedEx, UPS, DHL, and other carriers, and prepare and package materials for shipment as required.\nOrder, organize, and maintain appropriate inventory levels for office, coffee, kitchen, breakroom, conference room, and general workplace supplies, including management of printer and toner supply programs.\nCoordinate service needs for breakroom and kitchen equipment, including coffee equipment and vending machines, and communicate maintenance or service issues to the appropriate internal contact or vendor.\nMonitor designated recycling collection areas and notify the appropriate contact when service or pickup is required.\nAssist the Administrative Team Lead and fellow Administrative Team members with special projects, research, reports, company-wide initiatives, and events.\nProcess check requests, travel reimbursements, invoices, and other administrative documentation accurately and in accordance with established procedures.\nProcess and distribute company leads accurately and in a timely manner to ensure appropriate follow-up.\nPerform additional administrative duties, special projects, and other responsibilities as assigned.\nCOMPETENCIES : (Knowledge, Skills and Abilities)\nHighly motivated and able to work independently with minimal supervision.\nEffective time management skills. \nStrong communication skills.\nStrong organizational skills and strong attention to detail.\nAbility to maintain confidentiality.\nGood interpersonal communication skills and professional demeanor. \nTeam player with the ability to maintain good working relationships across the organization and to outside vendors, board members, customers, and dealers.\nMultitasking various assignments.\nProcess improvement ability. \nStrong computer skills. \nStrong telephone answering skills.\nProfessional flexibility and cooperative ability to adapt and manage change in the workplace. \nEDUCATION/EXPERIENCE/ADDITIONAL QUALIFICATIONS:\nHigh school diploma or equivalent. \n6 months to 1 year of relevant experience or combination of education and experience is preferred. \nStrong knowledge of Microsoft suite including Word, Excel, PowerPoint and Outlook.\nExperience with shipping through express mail services, preferred. \nExperience with Sales Force a plus. \nPHYSICAL REQUIREMENTS :\nSquat/kneel, bend/stoop, twist/turn, grasp and reach overhead. \nMust be able to lift 20lbs as needed.\nExtended walking throughout the campus.\nExtended standing at special events.\nMust wear Personal Protective Equipment (PPE) as required.\nJOIN A TEAM THAT BUILDS MORE THAN GREAT PRODUCTS\nAt Hussey Seating Company, we’re more than a manufacturer - we’re a family-owned company that has been building places where people come together since 1835. Our success has always been driven by our people, and we’re committed to creating a workplace where employees are respected, supported, and given opportunities to grow. Our culture is grounded in our core value that “We are a family business in it for the long run.” That commitment is reflected in how we invest in our employees through competitive pay and benefits, profit sharing, learning and development opportunities, and a workplace built on teamwork, integrity, and mutual respect.\nHussey Seating Company uses a market-based approach to compensation. The anticipated starting range for this position is $19.68 to $29.52 per hour. Individual compensation is determined based on several factors, including experience, skills, education, certifications, internal equity, and the responsibilities of the position.\nIf your experience doesn’t match every qualification in this posting, we still encourage you to apply. We recognize that great candidates bring different experiences and perspectives, and we’re always looking for people who share our commitment to quality, innovation, teamwork, and continuous learning.\nIf you’re looking for more than just a job - if you’re looking for the opportunity to build a career with a company that’s been investing in its people for nearly two centuries - we’d love to hear from you!\nHussey Seating Company is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, gender, religion, age, sexual orientation, gender identity, national or ethnic origin, marital status, veteran status or any other category protected by law.","description_format":"text","description_chars":7095,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Company events","Continuous learning","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-01T13:45:39Z"}],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":0,"expected_fill_days":20,"reasons":["conf:2","agency","win:early","comp:junior"],"computed_at":"2026-10-02T05:45:00Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":true},"html_url":"https://alion.io/job/husseyseating-administrative-assistant","json_url":"https://alion.io/job/husseyseating-administrative-assistant.json","meta":{"generated_at":"2026-10-03T03:15:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2943,"day_limit":5000,"remaining_today":2057,"minute_limit":60,"resets_at":"2026-10-04T00:00:00Z"}}}