{"id":404002,"url":"https://alion.io/job/hvas-financial-analyst","title":"Executive Assistant with Finance Experience","company":{"id":16458,"name":"Hvas","domain":"hvas.com","url":"https://alion.io/company/hvas","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"C","score":61,"open_postings":11,"ghost_share":0.727,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":13,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":26000,"period":"year","method":"role_country_seniority_unknown","sample_n":39},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-10-27T08:25:35Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-03T08:49:45Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":1,"flags":["company_stale"],"days_open":6},"description":"Executive Assistant\nJob Summary:\nWe are seeking a highly capable and dependable Executive Assistant to provide strategic, administrative, and operational support to company leadership. This role requires exceptional organizational skills, strong business acumen, and the ability to anticipate needs before they arise. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, maintains confidentiality, and can effectively manage multiple projects and priorities simultaneously. The candidate will also be expected to work with Clearing (getclearing.com), an accounting software platform, to support accounting-related workflows, maintain accurate records, and assist with financial and administrative processes.\nKey Responsibilities:\nCoordinate and maintain complex executive schedules, ensuring efficient time management and prioritization of commitments.\nArrange internal and external meetings, including scheduling, logistics, agenda preparation, and follow-up tracking.\nServe as a primary point of contact for executive communications, managing correspondence and ensuring timely responses.\nScreen, organize, and prioritize incoming emails, messages, and requests to maximize executive productivity.\nPrepare reports, presentations, briefing materials, and business documents for meetings and decision-making purposes.\nTrack action items, deadlines, and deliverables to ensure projects remain on schedule and objectives are achieved.\nAssist in planning and coordinating company events, leadership meetings, workshops, and virtual conferences.\nManage travel arrangements, including flights, accommodations, transportation, and detailed itineraries.\nConduct research on industry trends, competitors, potential clients, and business opportunities, presenting findings in concise reports.\nSupport recruitment efforts by coordinating interviews, communicating with candidates, and maintaining hiring records.\nMonitor key business metrics and compile performance reports for leadership review.\nMaintain and update CRM platforms, databases, and operational records with a high level of accuracy.\n Use Clearing (getclearing.com) accounting software to assist with accounting-related workflows, organize financial information, maintain accurate records, and support day-to-day financial administration.\nAssist with expense tracking, invoice processing, payment documentation, reimbursement requests, and budget-related administrative tasks.\nHelp organize and monitor financial transactions and supporting documentation within the accounting system, ensuring information is complete and accurate.\nCoordinate with bookkeepers, accountants, and other relevant team members regarding financial records, documentation, and outstanding items.\nDevelop, improve, and document internal processes to increase operational efficiency.\nOrganize digital assets, company files, contracts, and confidential documentation in structured systems.\nCollaborate with cross-functional teams to ensure smooth communication and project execution.\nAssist with client relationship management by coordinating follow-ups, preparing meeting materials, and maintaining records.\nSupport sales and marketing initiatives through lead tracking, campaign coordination, and administrative assistance.\nMonitor executive priorities and proactively identify opportunities to streamline workflows and improve productivity.\nManage special projects and ad hoc assignments while maintaining quality and meeting deadlines.\nQualifications & Skills:\nMinimum of 3 years of experience as an Executive Assistant, Senior Virtual Assistant, Operations Coordinator, or similar support role.\nExcellent written and verbal English communication skills.\nAdvanced proficiency with Google Workspace and/or Microsoft Office applications.\nExperience using productivity and project management tools such as ClickUp, Asana, Trello, Monday.com, Notion, Slack, or similar platforms.\nFamiliarity with CRM systems, including HubSpot, Salesforce, Zoho, or equivalent software.\nExperience with accounting software, particularly Clearing (getclearing.com), is preferred. Candidates should be comfortable learning and navigating accounting platforms and handling financial information accurately.\nBasic understanding of bookkeeping workflows, invoice management, expense tracking, and financial documentation.\nStrong ability to prioritize tasks, manage competing deadlines, and adapt to changing business needs.\nExceptional attention to detail with strong problem-solving and decision-making capabilities.\nAbility to work independently while maintaining consistent communication with leadership.\nHigh level of professionalism, integrity, and confidentiality when handling sensitive business and financial information.\nExperience supporting executives, founders, or senior leadership teams is highly preferred","description_format":"text","description_chars":4857,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Company events"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","Real Estate","Cloud Platforms (IaaS & PaaS)"],"lifecycle":[{"event":"open","at":"2026-09-06T01:04:29Z"},{"event":"close","at":"2026-09-16T18:53:13Z"},{"event":"reopen","at":"2026-10-27T03:59:07Z"}],"visa":[],"liveness":{"score":53,"band":"ok","label":"Likely open","p_open":1,"p_active":0.562,"p_room":0.945,"age_days":6,"expected_fill_days":13,"reasons":["conf:2","stale_co","win:mid"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/hvas-financial-analyst","json_url":"https://alion.io/job/hvas-financial-analyst.json","meta":{"generated_at":"2026-11-03T11:25:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15564,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":16458},"rest":"https://alion.io/mcp/rest/get_company?id=16458"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhvas-financial-analyst"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhvas-financial-analyst"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhvas-financial-analyst"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hvas-financial-analyst\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhvas-financial-analyst"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":404002}},{"tool":"search_jobs","arguments":{"company":"hvas.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":404002},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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