{"id":2424924,"url":"https://alion.io/job/hyimpulse-office-manager-mfd-with-hr-responsibilities","title":"Office Manager (m/f/d) with HR Responsibilities","company":{"id":2033614,"name":"HyImpulse","domain":"hyimpulse.de","url":"https://alion.io/company/hyimpulse","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Personio","truth_index":{"grade":"A","score":95,"open_postings":13,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":302,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Glasgow, United Kingdom"],"countries":["GB"],"hiring_countries":["GB"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":55000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T09:51:47Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-30T16:02:54Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"Key Responsibilities\nRun the day-to-day operation of the Glasgow office, ensuring a safe, tidy, well-equipped and welcoming workplace, and managing office supplies, facilities, budget and space planning\nManage relationships with the landlord and external service providers, including cleaning, utilities, security, telecoms and maintenance\nOwn office health and safety, including risk assessments, fire safety, DSE assessments, accident reporting, site access and security procedures\nOrganise team events, all-hands meetings, visits from colleagues in Germany, and coordinate travel, accommodation and logistics across UK sites and Germany\nAct as the main administrative point of contact for UK-based and site-based personnel, ensuring inductions, site access, equipment, training records and welfare arrangements are in place\nManage the employee lifecycle for UK staff, including recruitment, onboarding, employee records, payroll inputs, benefits administration and HR policy maintenance\nAct as the UK point of contact for HR and facilities colleagues in Germany, providing HR reporting and supporting international mobility, visa sponsorship and employment-related matters\nBasic Qualification\nProven experience as an Office Manager, Office Coordinator, HR Administrator or similar, ideally in a growing company of 30 to 80 employees or more. \nSolid working knowledge of UK employment law and HR practice, supported by a CIPD qualification or equivalent experience\nPractical understanding of office health and safety requirements\nExperience with an HR information system (ideally Personio) and applicant tracking, and confident use of Microsoft 365 \nExcellent organisational skills, with the ability to prioritise competing demands across more than one location \nExcellent written and spoken English, communicating clearly and diplomatically with colleagues at all levels and with an international parent company\nDesired Experience\nCIPD Level 5 or above\nExperience of reporting into an overseas parent company, ideally German-owned; German language skills\nExperience in aerospace, engineering, manufacturing or another safety-critical environment, or in a start-up or scale-up\nExperience supporting colleagues at remote or multiple sites, including rota-based or campaign-based working\nExperience of visa sponsorship administration and the Skilled Worker route\nIOSH or NEBOSH qualification, or first aid or mental health first aider training\nBenefits\nChristmas bonus on top\nRegular team events - from Christmas parties to adventure offsites\n30 days of vacation to fully recharge\n Flexible working hours (flextime) to match your personal rhythm\n1 day of remote work per week\nFree coffee, tea & water - fuel for big ideas\nOpen, respectful feedback culture at eye level\nPersonal development opportunities through trainings, coaching & language courses\nBuddy program with structured onboarding, including a welcome package\nA diverse and inspiring startup environment, where talented people from over 16 nations collaborate to build something extraordinary\n hands-on involvement across end-to-end development processes in a fast-growing New Space startup\nLocation\nThis\nrole will be based in Glasgow, Scotland. This position requires availability to\ntravel frequently to our facilities in Neuenstadt am Kocher, Germany or our\ntest and launch facilities in Europe, including at short notice and for\nextended periods, in line with company needs.\nGlasgow\nhas a strong aerospace and advanced manufacturing community with world class\nsmall satellite manufacturers, HyImpulse’s potential customers, located there.\nMore satellites are built in Glasgow than any other place outside California, a\ndynamic and thriving environment in which to join a New Space company. Ranked\nnumber 2 UK city for work-life balance (Startups Cities Index 2022), low\nhousing and living costs, high internet speeds - a city internationally\nrecognised for its openness, resilience, trust and friendliness, Glasgow is one\nof the top destinations for science, engineering innovation and design in\nEurope. From top\nevents, attractions and cultural festivals to the city's iconic music venues, a\ndiverse and award-winning food and drink scene and the largest retail\ndestination in the UK outside of London, there is plenty to keep everyone\nentertained. Over 90 parks and gardens, city cycling routes, the River Clyde,\nand the Clyde and Forth Canal, offers urban tranquillity as well as the welcome\nbuzz of a city. Beyond\nGlasgow’s thriving urban social scene, it is the perfect base to explore\nScotland. Stunning scenery in the form of rolling hills, glens and lochs are\nreachable within half an hour’s drive of the city centre and outdoor sports\nsuch as hillwalking, climbing, sailing, hiking and mountain biking are popular\nweekend pursuits.\nEqual Employment Opportunity\nHyImpulse is committed to building a diverse and inclusive environment. As an equal opportunity employer, all qualified applicants will be considered without regard to race, color, religion, sex, gender identity, genetic information, national origin, age or disability.","description_format":"text","description_chars":5104,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"All levels","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Space & Aerospace"],"lifecycle":[{"event":"open","at":"2026-10-13T07:16:37Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-10-30T06:20:16+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":20,"expected_fill_days":302,"reasons":["conf:2","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/hyimpulse-office-manager-mfd-with-hr-responsibilities","json_url":"https://alion.io/job/hyimpulse-office-manager-mfd-with-hr-responsibilities.json","meta":{"generated_at":"2026-10-30T18:30:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7577,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2033614},"rest":"https://alion.io/mcp/rest/get_company?id=2033614"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhyimpulse-office-manager-mfd-with-hr-responsibilities"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhyimpulse-office-manager-mfd-with-hr-responsibilities"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhyimpulse-office-manager-mfd-with-hr-responsibilities"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hyimpulse-office-manager-mfd-with-hr-responsibilities\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhyimpulse-office-manager-mfd-with-hr-responsibilities"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2424924}},{"tool":"search_jobs","arguments":{"company":"hyimpulse.de","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2424924},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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