{"id":685785,"url":"https://alion.io/job/hypersonica-facility-office-operations-manager","title":"Office Manager","company":{"id":678356,"name":"Hypersonica","domain":"hypersonica.com","url":"https://alion.io/company/hypersonica","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":95,"open_postings":43,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":126,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Munich, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":65000,"period":"year","method":"role_country_seniority_unknown","sample_n":222},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-05-13T14:46:43Z","employer_posted_date":"2026-05-13","last_verified_at":"2026-11-09T11:44:33Z","board_verified":true,"closed_at":null,"days_open":180,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":179},"description":"What you'll do\nThis role is designed for a proactive, service-oriented office professional who keeps daily office operations running smoothly, creates a welcoming environment for employees and visitors, and maintains a high standard of organization, hospitality, and workplace experience.\nDuties & Responsibilities\nOffice Operations & Workplace Experience\nEnsuring a smoothly functioning, tidy, and welcoming office environment on a day-to-day basis\n\nOwning front-of-house activities, including visitor reception, meeting room readiness, and general office presentation\n\nManaging office supplies, pantry stock, snacks, beverages, and recurring reorders to maintain uninterrupted operations\n\nCoordinating catering for meetings, team events, and internal gatherings, including set-up and follow-up\n\nOverseeing plant care, workplace aesthetics, and general office upkeep in coordination with internal teams and external vendors where needed\n\nReceiving deliveries and packages, organizing incoming and outgoing mail, and ensuring internal distribution\n\nVendor & Service Coordination\nCoordinating external providers such as cleaning services, catering partners, plant services, courier services, and other office-related vendors\n\nMonitoring service quality, scheduling regular visits, and escalating issues when standards are not met\n\nSupporting purchase requests, order tracking, and invoice coordination related to office operations\n\nAdministrative & Team Support\nSupporting the organization of internal processes, smaller office projects, and team logistics\n\nMaintaining office-related documentation, contact lists, room schedules, and operational checklists\n\nActing as the main point of contact for employees on practical day-to-day office matters\n\nIdentifying opportunities to improve office routines, hospitality standards, and the overall employee experience\n\nHealth, Safety & Compliance Support\nSupporting the implementation of office standards related to cleanliness, order, and safe use of shared spaces\n\nHelping ensure meeting rooms, common areas, kitchens, and storage areas remain functional and compliant with internal guidelines\n\nAssisting with fire safety and evacuation-related administrative tasks, signage checks, and readiness of office spaces\n\nWho you are\nSeveral years of practical experience in office management, workplace operations, hospitality, or a comparable administrative role\nStrong organizational skills and a hands-on mindset with the ability to manage multiple priorities reliably\nA service-oriented, approachable personality with a natural focus on creating a positive workplace experience\nExperience with visitor management, office supply coordination, catering, and vendor communication\nStructured and independent work style with attention to detail and a strong sense of ownership\nConfidence using common office tools and handling administrative follow-up\nHigh level of reliability, discretion, and commitment to supporting the team effectively\nWhat we offer\nA mission driven environment with the opportunity to work on one of Europe’s most consequential defence challenges, with direct impact on sovereign capability and security.\nDaily collaboration with top experts across engineering, operations, and defence, with real opportunity to learn from the best, contribute, and grow.\nHigh ownership and autonomy; no time tracking, no micromanagement, just clear objectives and accountability for outcomes.\nA fast paced environment where good ideas are implemented quickly, and feedback from test and flight drives real decisions.\nA culture that values clarity, integrity, and excellence, and supports people who take initiative and push boundaries responsibly.","description_format":"text","description_chars":3692,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Space & Aerospace","Missiles"],"lifecycle":[{"event":"open","at":"2026-09-11T00:14:24Z"}],"visa":[],"liveness":{"score":27,"band":"fade","label":"Fading","p_open":1,"p_active":0.623,"p_room":0.44,"age_days":179,"expected_fill_days":126,"reasons":["conf:3","velocity","win:tail","crowd:"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/hypersonica-facility-office-operations-manager","json_url":"https://alion.io/job/hypersonica-facility-office-operations-manager.json","meta":{"generated_at":"2026-11-09T16:14:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23463,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678356},"rest":"https://alion.io/mcp/rest/get_company?id=678356"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhypersonica-facility-office-operations-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhypersonica-facility-office-operations-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhypersonica-facility-office-operations-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hypersonica-facility-office-operations-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhypersonica-facility-office-operations-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":685785}},{"tool":"search_jobs","arguments":{"company":"hypersonica.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":685785},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}