{"id":2564845,"url":"https://alion.io/job/ia-financial-group-executive-assistant-2","title":"Executive Assistant","company":{"id":1050168,"name":"iA Financial Group","domain":"ia.ca","url":"https://alion.io/company/ia-ca","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":11,"ghost_share":0,"stale_share":0,"repost_share":0.091,"time_to_fill_p50_days":17,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Quebec, Canada","Montreal, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":66000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":127},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-14T21:47:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-17T00:57:50Z","board_verified":false,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Job Description\nExecutive Assistant\nBuild your future with us\nAre you known for your initiative, creativity, and ability to stay organized in a fast-paced environment? Join our Products, Growth Strategy and Architecture team and contribute to a wide variety of mandates alongside passionate and engaged leaders.\nAs an Executive Assistant, you will play a key role in coordinating leadership team activities and supporting the sector’s operations. You will contribute to organizational effectiveness by providing high-level administrative support, streamlining processes, and fostering collaboration within a dynamic environment where teamwork and enjoyment at work are highly valued.\nWhat You’ll Accomplish With Us\nAs an Executive Assistant, you will be at the heart of our mission. Your responsibilities will include:\nProviding administrative coordination and support to the leadership team by managing complex calendars, scheduling meetings, establishing priorities, and following up on key actions\nSupporting management committees by preparing schedules, agendas, meeting invitations, documentation, and tracking follow-up items\nDrafting and preparing correspondence, communications, reports, and presentations; creating surveys, consolidating results, and presenting data in a clear and visually engaging manner\nPlanning and coordinating logistics for meetings, events, travel, and team activities, including reservations, purchases, technical requirements, meals, and accommodations\nManaging various administrative and financial activities, including expense accounts, invoice processing, payment requests, purchases, and budget tracking\nActing as a resource person for employees by coordinating system access requests, IT equipment, and technology support for employee onboarding and departures\nCollaborating closely with the administrative assistant team to share best practices and contribute to continuous process improvement\nWhat Could Help You Succeed in This Role\nWe are looking for someone who:\nIs highly organized, detail-oriented, and able to effectively manage multiple priorities\nDemonstrates autonomy, resourcefulness, and initiative\nExhibits sound judgment, discretion, and professionalism\nBuilds strong relationships and collaborates effectively with a variety of stakeholders\nHas advanced proficiency with the Microsoft Office Suite\nHolds a college diploma in Office Administration, Business Administration, or a related field\nHas a minimum of five years of relevant experience, or an equivalent combination of education and experience\nBrings strong strategic thinking and political acumen\nSpeaks and writes fluent French and has an intermediate level of English, as the role requires regular communication and collaboration with internal and external partners across Canada\nWhy You’ll Love Working With Us\nA workplace where learning, development, and excellence go hand in hand\nArtificial intelligence tools available to everyone, helping increase personal effectiveness and support organizational growth\nA healthy, safe, equitable, and inclusive environment where people can thrive and reach their full potential\nA flexible hybrid work environment with access to inspiring and innovative workspaces\nCompetitive Benefits\nFlexible group insurance plans\nCompetitive pension plan\nEmployee share purchase plan\nVacation program, wellness days, and personal development days\nTelemedicine services\nEmployee and Family Assistance Program\nErgonomic furniture program\nPerformance bonus\nDiscounts on iA products and much more\nApply today and take the next step in your career, where your talent truly matters.\nStill unsure about applying? At iA, we believe in potential and value diverse experiences. If this opportunity inspires you, we encourage you to apply. Your place may be with us, and we look forward to getting to know you.\nLocation(s)\nQuebec / 1080, Grande Allee WestOther Possible Location(s)\nMontreal / 1981 McGill College AvenueCompany\niA Financial Group\nPosting End Date\n2026-10-28Company Overview\niA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.\nWith over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.\nAt iA, we’re invested in you.\n* iA Financial group includes the following entities: iA Services financiers, iA assurance auto et habitation, iA Gestion privée de patrimoine, PPI Management, Investia, iA Gestion de placements, Prysm, iA Clarington, Michel Rhéaume et associés, Garanties Nationales, WGI Manufacturing, WGI Service Plan Division, Lubrico, iA Financement auto\nOur Commitment to Diversity and Inclusion\nAt iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.\nPlease note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.","description_format":"text","description_chars":5635,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false},{"language":"English","level":"Intermediate (B1)","optional":false}]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Property & Casualty Insurance","Health Insurance & Benefits","Life Insurance & Annuities"],"lifecycle":[{"event":"open","at":"2026-10-14T21:47:00Z"}],"visa":[],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":0.9,"p_active":0.903,"p_room":1,"age_days":4,"expected_fill_days":17,"reasons":["conf:52","velocity","win:early"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/ia-financial-group-executive-assistant-2","json_url":"https://alion.io/job/ia-financial-group-executive-assistant-2.json","meta":{"generated_at":"2026-10-19T16:52:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12768,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1050168},"rest":"https://alion.io/mcp/rest/get_company?id=1050168"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fia-financial-group-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fia-financial-group-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fia-financial-group-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ia-financial-group-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fia-financial-group-executive-assistant-2"}]}