{"id":1758494,"url":"https://alion.io/job/ibc-corporate-executive-administrative-assistant","title":"Corporate Executive Administrative Assistant","company":{"id":2224992,"name":"IBC Bank","domain":"ibc.com","url":"https://alion.io/company/ibc-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":73,"open_postings":44,"ghost_share":0.455,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":46,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Laredo, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":48000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-20T03:18:09Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":21},"description":"IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's \"We Do More\" philosophy reflects its dedication to the growth and success of its employees, customers and communities.IBC bank hirestalented, creative and dedicated individualsto help our business succeed.We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence.We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience.\nTime Type:\nFull timeThis is an in-office position.\nDepartment:\n700 Operations AdministrationJob Summary:\nThe Corporate Executive Administrative Assistant is responsible for providing high level support to the executive officer in support .Job Description:\nESSENTIAL JOB FUNCTIONS\nThe statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents.\nWork as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation\n\nUse discretion, confidentiality, and good judgment to handle C-Level matters\n\nDevelop and maintain a deep knowledge of the executive’s division business processes and applications in support of the duties and responsibilities of the position\n\nSetting and managing the daily schedules and calendars of bank executive\n\nArranging meetings and other events\n\nTrack documents for appropriate approvals and signatures\n\nHandle requests, feedback, and queries quickly and professionally\n\nScreen incoming telephone calls and emails; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff\n\nResolve routine and some complex inquiries\n\nCoordinate with various departments within the corporate office and all markets\n\nPrepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the executive’s division\n\nDevelop and carry out an efficient documentation and filing system for both paper and electronic records\n\nAttend meetings, take minutes, track and follow-up on action items in meetings\n\nPrepare, reconcile, submit and track expense reports\n\nReviewing incoming documents\n\nDraft communication as required\n\nConduct research\n\nManage videoconferencing, fax communications and office equipment\n\nPrepare committee agenda items and track action items for various meetings\n\nPrepare, order and distribute materials as needed for division\n\nProvides administrative support to the department\n\nTraining and/or supervising clerical workers\n\nSchedule hotel and travel arrangements for executive\n\nAssist executive with projects, including PowerPoint presentations, financial spreadsheets, special reports, and agenda material\n\nAssist executive with servicing customer portfolio\n\nPerforms other duties as assigned, including supporting other departments or Executives as needed.\n\nSKILLS\nExceptional communication (verbal and written) & people skills\n\nBilingual\n\nHighly ethical and can maintain confidentiality\n\nAbility to multitask and to organize and prioritize workload, ensuring deadlines are met\n\nSound judgement skills with the ability to prioritize and make decisions.\n\nHigh level of detail, and customer service oriented\n\nStrong analytical skills (effective research and resolution abilities)\n\nStrong ability to work with Microsoft Office products, with high proficiency in Excel & Word\n\nResourceful, flexible and adaptable, with the ability to work independently and within a team\n\nShares information with others, seeks out feedback and constructive criticism\n\nInterpersonal skills - comfortable interacting with high-level executives\n\nEDUCATION\nBusiness degree (preferably Management or Accounting)\n\n2 years office experience preferable administrative","description_format":"text","description_chars":4036,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services"],"lifecycle":[{"event":"open","at":"2026-10-03T11:52:08Z"}],"visa":[],"liveness":{"score":72,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.805,"p_room":0.9,"age_days":21,"expected_fill_days":46,"reasons":["conf:2","win:mid","comp:junior"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/ibc-corporate-executive-administrative-assistant","json_url":"https://alion.io/job/ibc-corporate-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-20T07:30:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7961,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2224992},"rest":"https://alion.io/mcp/rest/get_company?id=2224992"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fibc-corporate-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fibc-corporate-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fibc-corporate-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ibc-corporate-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fibc-corporate-executive-administrative-assistant"}]}