Coordinator, Facilities & Operations

Job Title: Coordinator, Facilities & Operations

Term:  Full-time, Indefinite (40 hours/week)

Department: Operations

Reports to:  Senior Manager, Operations

Location: Toronto, ON

Expected Salary Range: $55,000 - $65,000 annually

Position Overview

The Coordinator, Facilities & Operations plays a key role in supporting the day-to-day operations, facilities management, and campus services for International Business University (IBU) and Vega Academy. This position is responsible for ensuring the efficient functioning of facilities across multiple campuses and offices through maintenance coordination, vendor management, building systems oversight, space utilization planning, and facilities-related project support.

Working closely with internal departments and external service providers, the Coordinator provides technical, administrative, and operational support to maintain facility performance, operational continuity, and compliance with applicable regulations and standards. The role supports the planning and execution of facility improvement projects, coordinates contractors and vendors, and contributes to a safe, professional, and welcoming environment for students, faculty, staff, and visitors.

While the primary focus of the position is facilities management and operational project coordination, the Coordinator also provides occasional support for institutional events and may assist in coordinating student workers as required to support departmental operations.

This position serves as a critical role in maintaining operational consistency, supporting facilities projects and ensuring high standards of facility performance and customer service throughout the organization.

Key Responsible Areas

• Facilities Management & Campus Operations
• Project Coordination & Operational Improvements
• Health, Safety & Compliance
• Administrative Support (Secondary Responsibilities)

Qualifications

• Bachelor's degree in architecture, structural or civil engineering, interior design, facilities management, construction management, building operations, a skilled trade, or a related field.
• Minimum of 5 years of experience in facilities, building operations, maintenance, construction, or a related technical environment.
• Strong knowledge of preventative maintenance, facility operations, building systems, and operational best practices in commercial, educational, or office environments.
• Working knowledge of the Ontario Building Code (OBC) and applicable building operations and maintenance standards.
• Proficiency with Microsoft Office and computerized maintenance or facility management systems.
• Excellent organizational, project coordination, documentation, communication, time-management, and interpersonal skills, with the ability to work independently and collaboratively.
• Ability to perform routine physical inspections, safely use ladders, lift up to 25 lbs., work in mechanical and service areas, and travel between multiple campus locations as required.

Preferred Qualifications and Certifications

• Professional facilities management designations such as BOMI, SMT, SMA, or equivalent certifications are considered assets. 
• Building Environmental Systems (BES) Certification Class is considered an asset.
• Skills in blueprint reading and interpretation of technical drawings and specifications preferred. 
• Experience with Chief Architect, SketchUp, AutoCAD, Revit, or similar design and technical software is considered an asset.
• Valid driver's license and access to reliable transportation.

Work Location Requirement: This is an on-site position. Candidates must be able to work in person at the designated locations.

Application Process:

To formally express your interest in this opportunity, please submit your resume and a brief cover letter. In your cover letter, please highlight your qualifications for the role and share what inspires you about the prospect of contributing to a rapidly scaling, purpose-driven organization. This posting is for a current vacancy at our organization, and it remains open until the position is filled. The position is subject to budgetary approval.

Note: Application materials should be submitted as a single combined PDF file with a filename that identifies the applicant.

We look forward to reviewing your application. See our website www.ibu.ca for further information about this new and exciting opportunity.

IBU is an Equal Opportunity Employer

IBU is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels welcome, valued, and respected. We are dedicated to the principles of equal opportunity and encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Please contact [email protected] if you require accommodation during the recruitment process.

Application Process  

All applications are reviewed by our HR team. We may use AI tools to support certain stages of the hiring process and do not replace human judgment. IBU is committed to the responsible and fair use of AI in compliance with applicable laws.

While we appreciate all applications, we regret that we can only contact those candidates selected for an interview. We thank all applicants for their submissions.