{"id":877076,"url":"https://alion.io/job/ibu-coordinator-facilities-operations","title":"Coordinator, Facilities & Operations","company":{"id":679314,"name":"IBU","domain":"ibu.ca","url":"https://alion.io/company/ibu-3","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":65000,"currency":"CAD","period":"year","gross":null,"usd_annual":45660},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AutoCAD","optional":true},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-07-23T20:46:00Z","employer_posted_date":"2026-07-28","last_verified_at":"2026-10-11T19:49:44Z","board_verified":true,"closed_at":null,"days_open":80,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":80},"description":"Job Title: Coordinator, Facilities & Operations\nTerm: Full-time, Indefinite (40 hours/week)\nDepartment: Operations\nReports to: Senior Manager, Operations\nLocation: Toronto, ON\nExpected Salary Range: $55,000 - $65,000 annually\nPosition Overview\nThe Coordinator, Facilities & Operations plays a key role in supporting the day-to-day operations, facilities management, and campus services for International Business University (IBU) and Vega Academy. This position is responsible for ensuring the efficient functioning of facilities across multiple campuses and offices through maintenance coordination, vendor management, building systems oversight, space utilization planning, and facilities-related project support.\nWorking closely with internal departments and external service providers, the Coordinator provides technical, administrative, and operational support to maintain facility performance, operational continuity, and compliance with applicable regulations and standards. The role supports the planning and execution of facility improvement projects, coordinates contractors and vendors, and contributes to a safe, professional, and welcoming environment for students, faculty, staff, and visitors.\nWhile the primary focus of the position is facilities management and operational project coordination, the Coordinator also provides occasional support for institutional events and may assist in coordinating student workers as required to support departmental operations.\nThis position serves as a critical role in maintaining operational consistency, supporting facilities projects and ensuring high standards of facility performance and customer service throughout the organization.\nKey Responsible Areas\nFacilities Management & Campus Operations\nProject Coordination & Operational Improvements\nHealth, Safety & Compliance\nAdministrative Support (Secondary Responsibilities)\nQualifications\nBachelor's degree in architecture, structural or civil engineering, interior design, facilities management, construction management, building operations, a skilled trade, or a related field.\nMinimum of 5 years of experience in facilities, building operations, maintenance, construction, or a related technical environment. \nStrong knowledge of preventative maintenance, facility operations, building systems, and operational best practices in commercial, educational, or office environments. \nWorking knowledge of the Ontario Building Code (OBC) and applicable building operations and maintenance standards. \nProficiency with Microsoft Office and computerized maintenance or facility management systems. \nExcellent organizational, project coordination, documentation, communication, time-management, and interpersonal skills, with the ability to work independently and collaboratively.\nAbility to perform routine physical inspections, safely use ladders, lift up to 25 lbs., work in mechanical and service areas, and travel between multiple campus locations as required.\nPreferred Qualifications and Certifications\nProfessional facilities management designations such as BOMI, SMT, SMA, or equivalent certifications are considered assets. \nBuilding Environmental Systems (BES) Certification Class is considered an asset.\nSkills in blueprint reading and interpretation of technical drawings and specifications preferred. \nExperience with Chief Architect, SketchUp, AutoCAD, Revit, or similar design and technical software is considered an asset.\nValid driver's license and access to reliable transportation.\nWork Location Requirement: This is an on-site position. Candidates must be able to work in person at the designated locations.\nApplication Process:\nTo formally express your interest in this opportunity, please submit your resume and a brief cover letter. In your cover letter, please highlight your qualifications for the role and share what inspires you about the prospect of contributing to a rapidly scaling, purpose-driven organization. This posting is for a current vacancy at our organization, and it remains open until the position is filled. The position is subject to budgetary approval.\nNote: Application materials should be submitted as a single combined PDF file with a filename that identifies the applicant.\nWe look forward to reviewing your application. See our website www.ibu.ca for further information about this new and exciting opportunity.\nIBU is an Equal Opportunity Employer\nIBU is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels welcome, valued, and respected. We are dedicated to the principles of equal opportunity and encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Please contact  if you require accommodation during the recruitment process.\nApplication Process \nAll applications are reviewed by our HR team. We may use AI tools to support certain stages of the hiring process and do not replace human judgment. IBU is committed to the responsible and fair use of AI in compliance with applicable laws.\nWhile we appreciate all applications, we regret that we can only contact those candidates selected for an interview. We thank all applicants for their submissions.","description_format":"text","description_chars":5259,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-13T21:44:20Z"}],"visa":[],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.431,"p_room":0.28,"age_days":78,"expected_fill_days":22,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":45660,"is_top_pay":false},"html_url":"https://alion.io/job/ibu-coordinator-facilities-operations","json_url":"https://alion.io/job/ibu-coordinator-facilities-operations.json","meta":{"generated_at":"2026-10-11T20:57:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9453,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":679314},"rest":"https://alion.io/mcp/rest/get_company?id=679314"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fibu-coordinator-facilities-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fibu-coordinator-facilities-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fibu-coordinator-facilities-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ibu-coordinator-facilities-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fibu-coordinator-facilities-operations"}]}