{"id":2727527,"url":"https://alion.io/job/icapital-executive-assistant-contractor","title":"Executive Assistant - Contractor","company":{"id":174521,"name":"iCapital","domain":"icapital.com","url":"https://alion.io/company/icapital","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":82,"open_postings":38,"ghost_share":0,"stale_share":0.526,"repost_share":0,"time_to_fill_p50_days":71,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50,"max":55,"currency":"USD","period":"hour","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T15:20:43Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-24T13:34:23Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"About the Role\niCapital is looking to hire an Executive Assistant Contractor to provide administrative support to managing directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including managing directors and managing partners.\n\nResponsibilities\nManage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.\nArrange complex and detailed travel plans.\nProcess expense reports in a timely manner.\nFormat information for internal and external communications such as memos, emails, presentations, and reports.\nHelp move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.\nWork as part of the larger Facilities and Administration team and support fellow executive assistants as needed.\nQualifications\n7+ years of experience as an executive assistant working with senior level management\nUndergraduate college degree is required\nAble to manage up through tact and anticipation of needs\nPossess a strong attention to detail and a high level of confidentiality\nProficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)\nExcellent written and verbal communication skills\nStrong experience managing schedules and processes in a fast-paced environment\nExperience scheduling global travel, across multiple time zones, and multi-leg trips\nTeam player and comfortable working with 30+ people, reporting to a senior admin\nComfort operating within a dynamic environment and executing in situations where paths are uncharted\nAble and willing to provide executive support beyond the scope of a typical workday\nBenefits\nThe hourly pay range for this role is $50/hr to $55/hr. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).\nWe believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.\n\nFor additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/\n\niCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. 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