{"id":3992006,"url":"https://alion.io/job/icon-administrative-finance-assistant","title":"Administrative & Finance Assistant","company":{"id":5677,"name":"ICON","domain":"iconplc.com","url":"https://alion.io/company/icon","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":59,"ghost_share":0,"stale_share":0.763,"repost_share":0.017,"time_to_fill_p50_days":19,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mexico City, Mexico"],"countries":["MX"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-09T23:45:38Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-11T02:50:15Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Administrative & Finance AssistantICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.\nAs a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.\nMexico City: Hybrid (3 days at office / 2 from home)\nAs an Administrative & Finance Assistant at ICON you will collaborate with colleagues from different departments to address workload issues, foster positive professional relationships, and ensure strict compliance with all policies, procedures, safety regulations, and required training.\nWhat You Will Do:\nYour role will involve delivering executive support and administration work to a high standard, working closely with your team and stakeholders.\nKey responsibilities include:\nProvide administrative and financial support to the department, maintaining accurate records, documentation, correspondence, and financial information.\nCoordinate purchase order activities, including PO creation, modifications, coding, approvals, and follow-up with Procurement, Finance, and operational stakeholders.\nSupport invoice processing and Accounts Payable activities, reviewing documentation, coordinating approvals, and tracking invoices through payment.\nServe as a point of contact for vendors, assisting with purchase order, invoice, and payment inquiries and helping resolve discrepancies or delays.\nTrack outstanding invoices, payments, and financial commitments, providing accurate status updates and supporting timely resolution of pending items.\nCompile, audit, and maintain financial and departmental reports, identifying discrepancies and ensuring data accuracy.\nSupport month-end and general departmental activities, including accrual information, expense tracking, reporting, and other administrative requirements.\nYour Profile:\nYou will bring relevant executive support and administration experience, along with the following qualifications and skills.\nRequired qualifications and experience:\n0-3 years of relevant experience in administrative, finance, procurement, accounts payable, or related roles.\nBachelor’s degree in Business Administration, Finance, Accounting, or a related field.\nAdvanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint.\nAdvanced English proficiency, with the ability to communicate confidently and professionally in both written and verbal interactions.\nStrong organizational and time-management skills, with the ability to manage multiple priorities and deadlines effectively.\nExcellent written and verbal communication skills, with a customer-focused and professional approach when working with internal stakeholders and vendors.\nStrong attention to detail, problem-solving skills, adaptability, and discretion when handling sensitive financial and operational information.\n#LI-Hibryd\nEmployment with ICON is contingent upon having the legal right to work in the country where the role is based.\nRewards & Benefits\nICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.\nBenefits may include:\nCompetitive base salary and performance related incentives\nHealth and wellbeing programmes including medical, dental, and vision coverage where applicable\nRetirement and pension plans\nLife assurance and disability coverage\nEmployee assistance programmes and wellbeing resources\nLearning and development opportunities through structured training and career pathways\nBenefits may vary depending on role and location.\nVisit our careers site to read more about the benefits ICON offers.\nInclusion and Accessibility\nICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.\nIf you require reasonable accommodations during the recruitment process, please let us know or submit a request here.\nAre you a current ICON Employee? 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