{"id":2659263,"url":"https://alion.io/job/icon-creative-studio-production-coordinator-on-site","title":"Production Coordinator (On-Site)","company":{"id":4422820,"name":"ICON Creative Studio","domain":"iconcreativestudio.com","url":"https://alion.io/company/iconcreativestudio","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":65000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":264},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2025-06-13T00:00:00Z","employer_posted_date":"2025-06-13","last_verified_at":"2026-11-02T20:23:06Z","board_verified":true,"closed_at":null,"days_open":507,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":507},"description":"Company Overview\nICON Creative Studio is Canada’s largest independently owned animation entertainment company, located in the historic Gastown district of Vancouver, BC. Our talented team includes specialists across the entire animation pipeline, working alongside creative and management professionals to deliver outstanding animated content.\nKnown for our commitment to quality, efficiency, and timely deliveries, ICON has partnered with distributors, broadcasters, and leading streaming platforms worldwide to create and produce noteworthy, impactful projects.\nWe operate from a holistic philosophy, leveraging the unique skill sets of our team members to maximize production efficiency while maintaining an optimal balance of creativity and quality on-screen.\nWhy work at ICON?\nCollaborate on top-tier feature and episodic CG franchises for major streaming platforms, including Netflix, Disney+, Apple TV+, Amazon, Peacock, and Paramount+.\nBe part of a diverse team of artists from around the globe who have joined us here in British Columbia.\nWork with the latest tools and software, ensuring you're always equipped to do your best work.\nBe part of a studio that upholds a premium standard of quality across all productions, putting every resource into what’s on-screen.\nEnjoy flexibility, autonomy, and a supportive workplace culture.\nAccess direct deposit and a generous benefits package.\nGrow with us through continuous learning opportunities, mentorship, and empowering you to achieve your professional goals\nWe offer a competitive total rewards package that includes comprehensive extended health, dental, vision, prescription drug, and paramedical coverage, and access to mental health and wellness resources. Employees also enjoy a pet-friendly studio, an onsite gym, and regular social events that bring teams together both virtually and in person. \nJob Overview\nAs a Production Coordinator, you will work closely with the Producer and Production Manager to manage department schedules, track task progress in Flow, and ensure accurate data communication with department supervisors. You'll coordinate client deliveries, handle notes efficiently, and maintain a positive team environment. This role involves scheduling meetings, organizing Dailies sessions, and assisting Supervisors with effective team leadership. Your proactive approach and attention to detail will contribute to the overall success of our animated TV show production.\nKey Responsibilities\nWork collaboratively with the Producer and Production Manager to maintain and manage departmental schedules.\nTrack artists' task progress in Flow, ensuring accurate and up-to-date data.\nCommunicate effectively with department supervisors to keep information accurate and current, entering relevant information into Flow when necessary.\nEnsure the team is aware of deadlines and coordinate client deliveries in accordance with established processes.\nInput client notes into Flow, make artists aware of priority notes, and distribute notes accurately and promptly.\nFollow up with Supervisors, Directors, and artists daily to ensure task deliveries remain on schedule.\nCommunicate timely and cooperatively, responding proactively to department requests for information and assistance.\nAct as a secondary contact for questions when the Producer and Production Manager are unavailable.\nSchedule, coordinate, and take notes during meetings, promptly distributing them to relevant departments.\nProactively maintain the calendar, managing key personnel schedules to avoid conflicts and staying alert to topics, deadlines, and priorities.\nResponsible for multiple Dailies sessions each day as needed.\nEnsure proper preparation for all meetings and reviews, setting up sessions, taking detailed notes, and publishing notes accurately.\nAssist Supervisors with documentation and guides to ensure successful leadership of their teams.\nWillingly take on new challenges to deepen knowledge of the department and pipeline, contributing to a positive team environment.\nSkills and Experience\n4+ years of experience in a production coordination or project support role, ideally in animation, VFX, or a similar creative industry.\nFamiliarity with Flow / ShotGrid (Shotgun) or similar project tracking software.\nComfortable with administrative tasks, including scheduling, note-taking, email correspondence, and tracking deliverables.\nStrong skills in task prioritization, organization, and time management.\nEffective communicator-able to coordinate across multiple teams and relay information clearly and professionally.\nConfident using tools like Google Workspace (Docs, Sheets, Calendar), Slack, Zoom, or other collaboration platforms.\nAbility to remain calm under pressure and adapt to changing priorities.\nPerks & Benefits\nExtended healthcare benefits, including health, dental, vision, prescription drug, and paramedical coverage\nPaid pre-approved overtime\nFlex days to support work-life balance\nMilestone days recognizing years of service\nPet-friendly studio environment\nAccess to an onsite gym\nStudio events and opportunities to connect with teammates both virtually and in person\nThis is a Union position and the terms and conditions of employment are covered by a collective agreement.\n--\nIn accordance with British Columbia's pay transparency legislation, the wage displayed reflects the minimum rate established under ICON's collective agreement. Additional compensation may be considered based on experience, qualifications, and project needs, where permitted by the collective agreement.\n--\nICON Creative Studio is an equal-opportunity employer. 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