{"id":3730373,"url":"https://alion.io/job/icon-executive-management-assistant","title":"Executive Management Assistant","company":{"id":5677,"name":"ICON","domain":"iconplc.com","url":"https://alion.io/company/icon","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":60,"ghost_share":0,"stale_share":0.817,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dublin, Ireland","Reading, United Kingdom","Swansea, United Kingdom"],"countries":["IE","GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-02T00:00:00Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-08T00:19:54Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Executive Management AssistantICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.\nAs a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.\nAs anExecutive Management Assistant at ICON, you will provide high-level administrative support to a senior executive, working within a global leadership role ensuring smooth and efficient operations.\nWhat You Will Do:\nYou will contribute to executive support and administration activities, where your organisational expertise, discretion, and ability to anticipate needs will directly contribute to business success. \nKey responsibilities include:\nManaging complex calendars, scheduling appointments, and coordinating meetings\nHandling correspondence, including emails, phone calls, and other communications.\nPreparing and editing documents, presentations, and reports for executive review.\nMaking travel arrangements and accommodations for executives, including booking flights, hotels, and transportation.\nAssisting with special projects and initiatives as assigned by executives.\nMaintaining confidentiality and discretion in handling sensitive information and communications.\nYour Profile:\nYou will bring relevant executive support and administration experience, along with the following qualifications and skills.\nRequired qualifications and experience:\nBachelor's degree or equivalent work experience.\nProven experience as an executive assistant or similar role, supporting senior executives in a fast-paced, global environment.\nStrong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.\nExcellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.\n Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and AI-enabled tools, leveraging technology effectively to support executive-level priorities.\nAbility to anticipate needs, exercise sound judgment, and work independently with minimal supervision.\nEmployment with ICON is contingent upon having the legal right to work in the country where the role is based.\nRewards & Benefits\nICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.\nBenefits may include:\nCompetitive base salary and performance related incentives\nHealth and wellbeing programmes including medical, dental, and vision coverage where applicable\nRetirement and pension plans\nLife assurance and disability coverage\nEmployee assistance programmes and wellbeing resources\nLearning and development opportunities through structured training and career pathways\nBenefits may vary depending on role and location.\nVisit our careers site to read more about the benefits ICON offers.\nInclusion and Accessibility\nICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.\nIf you require reasonable accommodations during the recruitment process, please let us know or submit a request here.\nAre you a current ICON Employee? 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