{"id":3346282,"url":"https://alion.io/job/icon-facilities-admin-coordinator","title":"Facilities & Admin Coordinator","company":{"id":5677,"name":"ICON","domain":"iconplc.com","url":"https://alion.io/company/icon","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":46,"ghost_share":0,"stale_share":0.978,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mexico City, Mexico"],"countries":["MX"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9000,"max_usd":20000,"period":"year","method":"role_country_seniority_unknown","sample_n":37},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-20T00:00:00Z","employer_posted_date":"2026-08-20","last_verified_at":"2026-10-31T07:25:01Z","board_verified":true,"closed_at":null,"days_open":72,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":72},"description":"TestICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.\nAs a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.\nAs a Facilities & Admin Coordinator at ICON, you will contribute to our facilities management function, working collaboratively to deliver high-quality outcomes across our clinical programmes.\nWhat You Will Do:\nYou will contribute to facilities and workplace management activities, taking responsibility for your deliverables and working collaboratively.\nKey responsibilities include:\nAssisting with the day-to-day management of facilities, including coordinating maintenance, repairs, and vendor services.\nManaging office supplies, equipment, and inventory to ensure availability and efficiency.\nCoordinating office moves, renovations, and space planning activities as needed.\nAssisting with administrative tasks such as scheduling meetings, managing calendars, and organizing documents.\nProviding input to the Facilities Manager and administrative team in various projects and initiatives.\nYour Profile:\nYou will bring relevant facilities and workplace management experience, along with the following qualifications and skills.\nRequired qualifications and experience:\nBachelor's degree in business administration, facilities management, or a related field preferred.\nPrevious experience in facilities management, administrative duties, or related roles is advantageous.\nStrong organizational and time management skills with the ability to prioritize tasks effectively.\nProficiency in Microsoft Office Suite and familiarity with facility management software is a plus.\nExcellent communication and interpersonal skills with a customer service-oriented approach.\nEmployment with ICON is contingent upon having the legal right to work in the country where the role is based.\nRewards & Benefits\nICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.\nBenefits may include:\nCompetitive base salary and performance related incentives\nHealth and wellbeing programmes including medical, dental, and vision coverage where applicable\nRetirement and pension plans\nLife assurance and disability coverage\nEmployee assistance programmes and wellbeing resources\nLearning and development opportunities through structured training and career pathways\nBenefits may vary depending on role and location.\nVisit our careers site to read more about the benefits ICON offers.\nInclusion and Accessibility\nICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.\nIf you require reasonable accommodations during the recruitment process, please let us know or submit a request here.\nAre you a current ICON Employee? 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