{"id":1475244,"url":"https://alion.io/job/idexx-laboratories-laboratory-administrative-assistant","title":"Laboratory Administrative Assistant","company":{"id":5908,"name":"IDEXX Laboratories","domain":"idexx.com","url":"https://alion.io/company/idexx-laboratories","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":28,"ghost_share":0,"stale_share":0.571,"repost_share":0.071,"time_to_fill_p50_days":24,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Louisville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-29T18:40:01Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-31T01:56:14Z","board_verified":true,"closed_at":null,"days_open":31,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":31},"description":"As a Laboratory Administrative Assistant for IDEXX's veterinary diagnostic reference laboratory is a positive, motivated, seLf-starter that seeks to find success through helping others and digging in to get the task done! IDEXX Reference laboratories is a global network united by a shared commitment to enhancing pet care where the true strength in our name is the people behind it. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise while providing the most complete and advanced menu of diagnostic tests along with technology and tools.\n(This is a full-time position with excellent day-one benefits.)\nIf you’d like more information about laboratory jobs at IDEXX before applying, you can explore our Laboratory Careers web page:\nhttps://careers.idexx.com/us/en/referencelaboratories\nWhy this role matters:\nIDEXX reference laboratories is a global network united by a shared commitment to enhancing pet care where the true strength in our name is the people behind it, including this role. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise, while providing the most complete and advanced menu of diagnostic tests along with technology and tools. The focus on enhancing the lives of people and pets, starts with our own employees and empowering them to achieve their goals, focusing on continuous improvement, and supporting the strong collaboration and inclusiveness that exist in our team.\nIn This Role:\nYou will be assisting the lab with a variety of tasks.\nYou will use your stellar organization skills to support a fast paced, ever-growing business with valuable task and time management. \nYour main responsibilities include: ordering lab supplies, assisting with inventory, and restocking.\nYou will also be managing our vendors and other third parties by coordinating services, certifications, and inspections. These responsibilities could include: purchasing supplies, assisting with send outs, scheduling and attending meetings, assisting with QA, tracking all receipts for purchasing cards, mail sorting, assisting with deliveries, and other duties as needed.\nWhat You Will Need to Succeed:\n You possess knowledge of Ordering Systems-SAP (preferred)\nYou have experience working with vendors and service representatives\n You have advanced Microsoft Office proficiency especially Excel (formulas, pivot tables, data cleanup, basic analysis), plus strong use of Outlook, Word, Teams, and SharePoint for workflow coordination.\nYou possess high organizational discipline, you are able to manage calendars, documents, priorities, and competing deadlines with structure and consistenc y\nYou have initiative and self-direction, are able to spots gaps, solve problems before they escalate, and doesn’t wait to be told what to do.\nYou practice proactive ownership, you are able to take charge of situations, follow through without reminders, and keep others informed.\nYou have clear communication skills-writing and speaking in a way that reduces confusion and keeps processes moving.\nYou have process-minded thinking by creating checklists, improving workflows, and building repeatable systems rather than reinventing tasks each time. \nYou will have a fine attention to detail and take pride in checking items off your list\nYou are a master multi - tasker with the ability to shift priorities\nYou are proactive, possess a can-do attitude and focus on being positive and providing solutions \nYou bring a proven track record of managing administrative tasks in a fast - paced environment and the ability to self-manage \nTo get things done, you know when to go the extra mile and how to prioritize \nYou have excellent presentation skills and know how to prepare material for meeting agendas\nAble to meet the physical requirements that go with working in a lab - standing and sitting for extended periods of time, use of hands, fingers, and arms to handle tools and controls, occasional need to climb, balance, stoop, kneel, crouch, or crawl, lift up to 25lb, and specific vision ability - close, color, depth perception, and ability to adjust focus \nThis is a laboratory, so there is potential exposure to biohazards, agents known to cause zoonotic diseases, and hazardous chemicals\nWhat You Can Expect From Us:\nHourly pay rate targeting: $ 22 / hr but will be based on experience and qualifications\nOpportunity for annual cash bonus\nOpportunity for performance based annual merit increase\nHealth / Dental / Vision Benefits Day - One\n5% matching 401k\nAdditional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more!\nSchedule:\nThis is a full time, benefitted position\nThe hours for this position are: 9:00AM - 5:30PM\nThe schedule for this position is: Monday-Friday\nHours may vary based on needs of the lab (ie. there may be times where you will be meeting vendors, etc. outside of the hours above)\nReliable attendance is essential to this position\nWhy IDEXX?\nWe’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from disease. We have customers in over 175 countries and a global workforce of over 10,000 talented people.\nSo, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.\nLet’s pursue what matters together.\nIDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.\nIDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.\nThis Administrative Assistant position will be based out of our LOUISVILLE, KY location.\nDoes this sound like the opportunity for you? Apply today!","description_format":"text","description_chars":6763,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Veterinary Medicine","Environmental Science"],"lifecycle":[{"event":"open","at":"2026-09-29T18:40:01Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 17 · green card filings: 1","filings_12m":17,"filings_prev_12m":21,"green_card_filings_12m":1,"median_offered_wage_usd":145556,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.408,"p_room":0.55,"age_days":31,"expected_fill_days":24,"reasons":["conf:4","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/idexx-laboratories-laboratory-administrative-assistant","json_url":"https://alion.io/job/idexx-laboratories-laboratory-administrative-assistant.json","meta":{"generated_at":"2026-10-31T11:11:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17197,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5908},"rest":"https://alion.io/mcp/rest/get_company?id=5908"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fidexx-laboratories-laboratory-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fidexx-laboratories-laboratory-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fidexx-laboratories-laboratory-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/idexx-laboratories-laboratory-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fidexx-laboratories-laboratory-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1475244}},{"tool":"search_jobs","arguments":{"company":"idexx.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1475244},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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