{"id":3911036,"url":"https://alion.io/job/idsmed-assistant-ii-inventory-management","title":"Assistant II - Inventory Management","company":{"id":3803231,"name":"idsMED","domain":"idsmed.com","url":"https://alion.io/company/idsmed","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"CAPA","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-07T07:13:17Z","employer_posted_date":"2026-11-07","last_verified_at":"2026-11-10T02:24:40Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Purpose\n The role is responsible for maintaining accurate inventory records and implementing Quality Management System (QMS) processes across warehousing and inventory operations. It ensures regulatory and quality compliance, safeguards product integrity and supports efficient stock control to meet business and customer requirements.\nJob Responsibilities:\n\nReceive, log and monitor emergency stock requests, coordinating with warehouse and logistics for immediate dispatch within prescribed response times and tracking outstanding units until returned, consumed, or converted to sale.\nReview sample and bidding requests for completeness, accuracy and stock availability, then initiate the related system transactions and maintain an updated registry with complete supporting documents.\nProcess and release stock in accordance with approved policies, service level agreements and the approval matrix, ensuring complete approvals and documentation before release and reporting any delays with the corresponding reason.\nConduct cycle counts and assist in physical inventory activities across warehouse, consignment and emergency stock locations, investigating discrepancies and endorsing stock adjustments for approvalImplement and maintain QMS procedures related to inventory handling, storage and product traceability.\nImplement and maintain QMS procedures related to inventory handling, storage and product traceability.\nEncode and validate stock movements in the system within the same day of transaction, maintaining accurate lot, serial, expiry and location details and flagging aging, near-expiry and slow-moving items.\nEnsure compliance with Good Distribution Practice for Medical Devices (GDPMDS) and other applicable regulatory requirements.\nConduct internal audits and inspections of warehouse and inventory processes to identify non-conformances.\nManage and document Corrective and Preventive Actions (CAPA) arising from inventory and quality issues.\nIdentify and recommend improvements to inventory accuracy, storage practices and QMS processes.\nPrepare regular inventory accuracy and quality performance reports for management review.\nSupport training of warehouse personnel on proper inventory handling and QMS procedures.\nCollaborate with cross-functional teams (Sales, Logistics, Regulatory Affairs) to resolve inventory and quality-related concerns.\nThe Organization may assign additional duties, tasks and responsibilities that are reasonably related to the Employee’s position, job title and scope of work, as required to support operational and business requirements. Such additional duties and responsibilities shall be aligned with the Employee’s role, competencies and applicable organizational requirements.Qualifications:\n\nBachelor's Degree in Supply Chain Management, Business Administration, or related field.\nEncode and validate stock movements in the system within the same day of transaction, maintaining accurate lot, serial, expiry and location details and flagging aging, near-expiry and slow-moving items.\nMaintain proper documentation and records to support internal and external quality/regulatory audits.\nAt least 2-3 years of relevant experience in inventory management, warehouse operations, or quality management systems, preferably within the healthcare or medical device industry.\nWorking knowledge of Good Distribution Practice for Medical Devices (GDPMDS) is an advantage.\nExperience conducting internal audits and handling CAPA documentation is preferred.\nWillingness to work on-site at warehouse/distribution facilities as required.\nCompetencies\nProficiency in monitoring stock requests, inventory movements, stock availability and inventory records.\nSkilled in processing emergency, sample and bidding stock requests while ensuring timely release and complete documentation.\nSkilled in conducting cycle counts, investigating discrepancies and supporting stock adjustments.\nProficiency in accurately recording and validating lot numbers, serial numbers, expiry dates, locations and stock movements.\nKnowledge of QMS procedures related to inventory handling, storage and product traceability.\nUnderstanding of Good Distribution Practice for Medical Devices and proper storage and handling requirements.\nKnowledge of documenting and monitoring Corrective and Preventive Actions related to inventory and quality issues.\nProficiency in Microsoft Office & Inventory/Warehouse Management 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