{"id":2574071,"url":"https://alion.io/job/iem-operations-administrator","title":"Operations Administrator","company":{"id":2251639,"name":"IEM","domain":"iemfg.com","url":"https://alion.io/company/iemfg","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":76,"open_postings":43,"ghost_share":0,"stale_share":0.953,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-10-14T06:34:16Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Surrey, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":21,"max":26,"currency":"CAD","period":"hour","gross":null,"usd_annual":36000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T23:34:36Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-14T23:37:33Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"At IEM, we’re not just building innovative electrical distribution systems, we’re shaping the future. IEM is dedicated to delivering world-class solutions for complex power needs. After 75 years, we continue to push the boundaries of what’s possible. Whether you’re an experienced professional or just starting out, you’ll have the opportunity to contribute, grow, and make a lasting impact on industries that power the world’s most dynamic markets.\nThe Operations Administratorprovides administrative and operational support to the production and operations teams to ensure smooth day to day execution of manufacturing activities. This role plays a critical part in workforce coordination, labour tracking, timekeeping administration, skills matrix management, production reporting, and maintaining accurate operational records.\nThe successful candidate will support supervisors and managers with labour allocation, UKG timekeeping activities, training records, vacation planning, and daily production administration. This position requires a highly organized, detail oriented, and trustworthy individual capable of handling confidential employee and operational information with professionalism and discretion.\nPlease note: This position requires 100% in-office presence in our Surrey, B.C. offices and does not offer remote work\nKey Responsibilities:\nLead daily timekeeping validation activities within UKG.\nReview and audit employee punches, missed punches, transfers, and work center bookings.\nSupport supervisors and managers with timecard approvals and corrections.\nEnsure payroll related data is accurate and submitted within required timelines.\nTrack attendance, overtime, and vacation schedules.\nEnsure employees are clocking into the correct work centers and lines.\nEscalate discrepancies related to labour tracking and attendance.\nMaintain confidentiality of payroll, attendance, and employee related information.\nCoordinate daily labour allocation across production lines and work centers.\nMaintain accurate employee rosters by line, shift, and work center.\nSupport supervisors and managers in assigning employees to appropriate work centers based on skills and training.\nAssist in balancing labour resources across departments based on operational priorities.\nSupport workforce planning activities and shift coordination.\nAssist supervisors and managers with vacation planning and scheduling coordination.\nMaintain and update employee training records and skills matrices.\nCoordinate training documentation and certification tracking.\nSupport onboarding activities for new employees.\nWork closely with supervisors and Learning and Development teams to ensure employees are assigned to work centers aligned with their qualifications and training status.\nAssist leadership in identifying training gaps and workforce development needs.\nSupport daily production reporting and labour tracking activities.\nPrepare and print production paperwork, reports, labels, schedules, and operational documentation.\nEnsure production boards, tier boards, and operational communication areas are updated and maintained.\nMaintain staffing boards, attendance reports, and operational tracking sheets.\nAssist leadership with KPI data collection and reporting preparation.\nCoordinate and support daily administrative requirements for production operations.\nMaintain and organize department records, including timekeeping records, training records, labour allocation records, and operational documentation.\nEnsure all records are accurate, up to date, and accessible to authorized personnel.\nAssist in preparing reports and documentation for audits and reviews.\nEnsure release of controlled documents and retrieval of obsolete revisions in accordance with document control requirements.\nProvide general administrative support including filing, data entry, correspondence, and meeting coordination.\nAssist in preparing presentations, reports, and operational documents as required.\nSupport coordination and organization of special projects, meetings, and operational initiatives.\nPerform other duties as assigned by production leadership.\nThe candidate will be expected to perform additionalduties as assigned to support the team and organization \nQualifications:\nHigh school diploma or equivalent required. Post secondary education in business administration, operations, or a related field is considered an asset.\nExperience in manufacturing, production administration, or operations support preferred.\nProficiency in Microsoft Office including Excel, Word, Outlook, and PowerPoint.\nExperience with UKG or other workforce management systems considered an asset.\nStrong organizational and multitasking abilities.\nExcellent communication and interpersonal skills.\nStrong attention to detail and problem-solving abilities.\nAbility to work independently and collaboratively in a fast-paced manufacturing environment.\nHigh level of professionalism, integrity, and discretion when handling confidential employee and operational information.\nFlexibility to adapt work schedules as needed to support operational and business requirements.\nKey Success Factors\nStrong ownership of labour coordination and timekeeping accuracy.\nAbility to maintain organized and accurate operational records.\nProactive support of production teams and supervisors.\nHigh sense of urgency and responsiveness in a fast-paced environment.\nStrong focus on confidentiality, accountability, and operational discipline.\nSalary Range: $21.60-$26.90 per hour\nWhy Join IEM\nAt IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things-come be part of the journey.\nLearn more about IEM at https://www.iemfg.com\nWe offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers\nRecruiting Scams\nBeware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact\nNon-Discrimination Statement\nIEM does not discriminate against any applicant based on any characteristic protected by law.\nPrivacy\nInformation collected and processed as part of your IEM Careers profile, and any job applications you choose to submit is subject to IEM's Workforce Member Privacy Policy.\nUse of AI\nAt IEM, we are committed to a fair and transparent hiring process. Use the link below to view how we use artificial intelligence (AI) technology to assist in reviewing job applications and your rights as an applicant.\nAI Use in IEM's Hiring Process","description_format":"text","description_chars":6993,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Power Supplies & Power Electronics","Electrical Equipment & Cables"],"lifecycle":[{"event":"open","at":"2026-10-14T23:37:33Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":31,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-10-15T02:15:53Z"},"pay":{"stated_usd_annual":36000,"is_top_pay":false},"html_url":"https://alion.io/job/iem-operations-administrator","json_url":"https://alion.io/job/iem-operations-administrator.json","meta":{"generated_at":"2026-10-15T02:15:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3234,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2251639},"rest":"https://alion.io/mcp/rest/get_company?id=2251639"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fiem-operations-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fiem-operations-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fiem-operations-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/iem-operations-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fiem-operations-administrator"}]}