{"id":1381840,"url":"https://alion.io/job/ifdocument-administrative-assistant-social-work","title":"Administrative Assistant Social Work","company":{"id":1813698,"name":"Kentucky State University","domain":"kysu.edu","url":"https://alion.io/company/kysu-edu","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"A","score":89,"open_postings":61,"ghost_share":0,"stale_share":0.246,"repost_share":0,"time_to_fill_p50_days":63,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Frankfort, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Asana","optional":true},{"name":"Trello","optional":true}],"status":"live","first_seen_at":"2026-09-15T14:56:00Z","employer_posted_date":"2026-09-15","last_verified_at":"2026-10-22T13:14:42Z","board_verified":true,"closed_at":null,"days_open":37,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":36},"description":"TITLE: Administrative Assistant\nDEPARTMENT: School of Social Work\nREPORTS TO: Chair, School of Social Work\nCLASSIFICATION: Staff-12 months\nEFFECTIVE DATE: TBD\nSTANDARD WORK HOURS: 37.5 hours per week\nLOCATION: On-Site-Main Campus\nEMPLOYMENT STATUS: Full-Time\nEMPLOYMENT CLASSIFICATION: Non-Exempt\nJOB SUMMARY:\nThe Administrative Assistant provides crucial support to the School of Social Work by performing a variety of administrative and clerical tasks. This role is essential for ensuring the efficient operation of the office and facilitating communication and coordination within the department and with external stakeholders. The Administrative Assistant will manage daily office activities, handle correspondence, schedule appointments, and assist with project management. This position demands excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.\nESSENTIAL JOB FUNCTIONS:\nOffice Management:\nCoordinate and manage office activities and operations to ensure efficiency and compliance with organizational policies.\nMaintain office supplies and equipment, ensuring that inventory levels are adequate and equipment is operational.\nAdministrative Support:\nProvide administrative support to department staff, including preparing documents, managing calendars, and handling correspondence.\nOrganize and maintain files and records, ensuring they are up-to-date and easily accessible.\nAssist with data entry, report preparation, and the creation of presentations and other documentation.\nCommunication:\nServe as a point of contact for internal and external stakeholders, responding to inquiries and providing information as needed.\nSchedule and coordinate meetings, appointments, and travel arrangements for department staff.\nAssist in the preparation and dissemination of communications, such as memos, emails, and newsletters.\nProject Coordination:\nSupport department projects by managing timelines, coordinating resources, and tracking progress.\nAssist with the planning and execution of events, workshops, and other departmental activities.\nFinancial Administration:\nAssist in monitoring and managing department budgets and expenditures.\nProcess invoices, expense reports, and other financial documents accurately and in a timely manner.\nCustomer Service:\nGreet and assist visitors, providing a welcoming and professional impression of the department.\nHandle inquiries and complaints with professionalism, escalating issues to the appropriate person as necessary.\nKNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:\nOrganizational Skills: Exceptional ability to manage multiple tasks and prioritize workload effectively.\nCommunication Skills: Strong verbal and written communication skills, with the ability to convey information clearly and professionally.\n Technical Proficiency: Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.\nAttention to Detail: High level of accuracy and attention to detail in managing documents and information.\nProblem-Solving: Ability to anticipate needs and solve problems proactively.\nInterpersonal Skills: Strong interpersonal skills, with the ability to work well with a diverse team and interact positively with all levels of staff and external contacts.\nConfidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.\nSUPERVISORY RESPONSIBILITY:\nThis position does not have supervisory responsibilities but may guide or coordinate the work of temporary staff, interns, or junior administrative personnel.\nOTHER DUTIES:\nOther related duties as assigned.\nQUALIFICATIONS:\nEducation: High school diploma or equivalent required.\nExperience: Minimum of 2 years of experience in an administrative or office support role.\nSkills: Proficiency in office software and equipment, strong organizational and communication skills.\nPreferred Qualifications\nEducation: Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field.\nExperience: Prior experience in a similar role within higher education.\n Skills: Advanced skills in using Microsoft Office Suite and familiarity with project management software (e.g., Asana, Trello)\nLicensing and Certifications: NA\nWORKING CONDITIONS:\nEnvironment: The work is primarily performed in an office setting with a standard work schedule. Occasional overtime may be required to meet deadlines or assist with events.\nPhysical Effort: The role involves sitting for extended periods, using office equipment, and occasionally lifting supplies and materials up to 25 pounds. Some walking, standing, and bending may be required.\nTravel: Minimal travel may be required, primarily for attending meetings or events within the local area.\nApplicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa\nInternal candidates are encouraged to apply.\nKENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer\nThe functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. 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