{"id":1381842,"url":"https://alion.io/job/ifdocument-title-iii-administrative-coordinator","title":"Title III Administrative Coordinator","company":{"id":1813698,"name":"Kentucky State University","domain":"kysu.edu","url":"https://alion.io/company/kysu-edu","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"A","score":89,"open_postings":61,"ghost_share":0,"stale_share":0.246,"repost_share":0,"time_to_fill_p50_days":63,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Frankfort, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":80000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-15T14:48:00Z","employer_posted_date":"2026-09-15","last_verified_at":"2026-10-22T13:14:42Z","board_verified":true,"closed_at":null,"days_open":37,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":36},"description":"TITLE: Title III Administrative Coordinator\nDEPARTMENT: Office of the President\nREPORTS TO: Director of Title III\nCLASSIFICATION: Staff-12 months\nEFFECTIVE DATE: TBD\nLOCATION: On-Site Main Campus\nSTANDARD WORK HOURS: 37.5 hours per week\nEMPLOYMENT STATUS: Full-Time\nEMPLOYMENT CLASSIFICATION: Exempt\nJOB SUMMARY:\nProvides administrative and operational support for the Title III program and assists the Director of Title III with the day-to-day administration and implementation of grant activities. Supports grant compliance, budget monitoring, purchasing, recordkeeping, data collection, reporting, and coordination of program activities to promote the effective and efficient operation of the Title III program.\nESSENTIAL JOB FUNCTIONS:\nWorks closely with the Director of Title III to initiate, coordinate, and follow up on grant initiatives, including recordkeeping, performance reporting, program activities, and other grant-related responsibilities.\nProvides administrative support to the Title III grant team and assists with programming, including program activities and peer mentoring initiatives.\nAssists the Director in ensuring compliance with federal Title III requirements, Department of Education policies, grant terms and conditions, and applicable University policies and procedures.\nRemains informed of applicable Title III regulations, policies, reporting requirements, grant terms and conditions, and other requirements affecting the administration of the program.\nPrepares and processes administrative and financial documents, including purchase requisitions, check requests, purchase order change forms, program purchase authorizations, travel requests, and other grant-related documentation.\nAssists with monitoring the Title III program budget and maintains accurate records of grant expenditures using Excel, Banner, or other appropriate financial tracking systems.\nMaintains organized and accurate electronic and hard-copy files related to Title III budgets, purchases, financial transactions, grant activities, and supporting documentation.\nAssists with the collection, organization, entry, and processing of data related to Title III grant activities and prepares information and reports as requested.\nProvides financial and administrative documentation in support of Title III audits, monitoring visits, reporting requirements, and other compliance reviews.\nEstablishes and maintains effective working relationships with University employees, departments, and campus stakeholders to address grant implementation needs, administrative matters, and program support.\nEstablishes and maintains professional working relationships with business and industry partners, government agencies, community organizations, educational institutions, and other external stakeholders as appropriate.\nAssists with scheduling meetings, preparing materials, documenting activities, coordinating follow-up, and maintaining records necessary to support Title III program operations.\nUses appropriate University systems, software, databases, and electronic tools to maintain records, track activities, prepare reports, and support program administration.\nRegularly performs work on campus and may be required to attend meetings, access records, coordinate with University offices, deliver or retrieve documents, and perform other duties that require an on-campus presence.\nMaintains confidentiality of sensitive University, employee, student, financial, and grant-related information in accordance with applicable laws, regulations, and University policies.\nPerforms other duties as assigned by the Director of Title III.\nKNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: \nExcellent oral and written communication skills and the ability to communicate effectively with individuals and groups in a professional and diverse environment.\nStrong command of grammar, punctuation, spelling, and standard written English.\nStrong organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy and attention to detail.\nAbility to maintain confidentiality and exercise sound judgment when handling sensitive information.\nKnowledge of office administration principles and procedures.\nKnowledge of budget preparation, budget monitoring, and fiscal management practices.\nKnowledge of procurement rules, regulations, and procedures.\nKnowledge of general accounting principles, procedures, systems, and documentation.\nKnowledge of federal, state, and University regulations, policies, and procedures applicable to grant administration.\nKnowledge of grant administration, compliance, recordkeeping, and reporting practices.\nStrong interpersonal skills and the ability to establish and maintain effective working relationships with a diverse range of individuals and organizations.\nProject management and coordination skills.\nResearch and information-gathering skills.\nAbility to organize and coordinate activities, meetings, records, and projects.\nAbility to create, compose, edit, and proofread written materials and reports.\nAbility to develop and maintain accurate recordkeeping systems and procedures.\nAbility to gather data, compile information, and prepare reports.\nAbility to analyze information and identify discrepancies or issues requiring follow-up.\nAbility to use Microsoft Office applications, including Excel, Word, Outlook, and related administrative software.\nAbility to learn and effectively use University financial, personnel, purchasing, grant management, and other electronic systems.\nAbility to exercise initiative, prioritize work, and work independently while maintaining effective communication with the Director and other stakeholders.\nAbility to respond professionally and effectively to questions, concerns, and requests from internal and external stakeholders.\nSUPERVISORY RESPONSIBILITY:\nThis position does not have supervisory responsibility. \nOTHER DUTIES:\nPerforms other duties as assigned.\nQUALIFICATIONS:\nBachelor's degree from an accredited institution in business administration, public administration, accounting, finance, education, communications, or a related field; or an equivalent combination of education and directly related professional experience as determined appropriate by the University.\nExperience in administrative support, grant administration, budgeting, purchasing, financial recordkeeping, data management, or a related area is preferred.\nMust be able to successfully complete applicable background checks and other required pre-employment screenings.\nLicensing and Certifications: NA\nWORKING CONDITIONS:\nWork is normally performed in a typical interior office environment with regular interaction with University employees, students, visitors, and external stakeholders.\nRegular on-campus work is required to perform essential job functions, including attending meetings, accessing University records and resources, coordinating with campus offices, processing or delivering documentation, and supporting Title III activities.\nWork may require occasional movement between campus buildings and occasional local travel for University-related activities, meetings, or errands.\nThe position requires the ability to use standard office equipment and computer systems and to perform work requiring prolonged periods of sitting, standing, walking, and communicating.\nVery limited physical effort is generally required, although occasional lifting, carrying, or moving of office materials or supplies may be necessary.\nWork involves limited exposure to physical risk under normal office conditions.\nOccasional travel may be required for University or Title III-related meetings, training, conferences, or other program activities.\nReasonable accommodations may be considered in accordance with applicable federal and state law and University policy.\nApplicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa\nInternal candidates are encouraged to apply.\nKENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer\nThe functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. 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