Event Manager (m/f/d)

Research for Peace and Security

The Institute for Peace Research and Security Policy at the University of Hamburg has been investigating the conditions for peace and security - on a global, regional and local scale - since 1971. The IFSH aims to contribute actively to peace by conducting outstanding and innovative research. Transferring knowledge from research to politics and society is a fundamental part of the institute's work.

We currently employ around 70 colleagues in research, transfer, teaching and administration at our locations in Hamburg and Berlin. Thanks to funding from the City of Hamburg, we are expanding our science and service teams significantly as part of a growth strategy for the coming years. The IFSH is an international and diverse institution. We combine a culture of openness, agility and short communication channels with the reputation of an established and well-connected research institution.

The IFSH is seeking a committed Event Manager to join its Communications Department, which is responsible for the institute’s strategic, science and media communications. This 70% part-time position entails 28 hours per week. It is graded at EG 11 under the TV-AVH collective agreement, is based in Hamburg and is to be filled as soon as possible. The position is initially limited to two years, with the possibility of an extension subject to the availability of funding.

In this role, you will organise events that bring researchers into conversation with specialist audiences, policymakers, civil society and the interested public. Events are an important communication tool and contribute to the IFSH’s knowledge transfer. Initially, the role combines hands-on event organisation with independent project management. Over time, it will increasingly involve developing event formats and engaging with stakeholders. Overall strategic responsibility rests with the Head of Communications.

Your mission

Event Management and Project Coordination

• Plan and deliver established event formats (e.g. academic conferences, summer schools, networking events and retreats)
• Organise in-person, hybrid and online events
• Manage participants and speakers for individual projects, including invitations, registrations and data management
• Prepare budgets, monitor costs and handle administrative follow-up for events
• Coordinate internal and external contributors, partners and service providers
• Oversee and support events on site
• Evaluate participant numbers, feedback and other appropriate criteria to help ensure quality

Event Format Development, Communication and Knowledge Transfer

• Develop existing event formats further on the basis of feedback, evaluation and the IFSH’s strategic goals
• As you gain experience, design and deliver new, contemporary, dialogue-oriented formats for different audiences
• Develop event communications in collaboration with the communications team to increase visibility and attendance
• Advise researchers on the practical design of events as tools for science communication and knowledge transfer

Your profile

• A completed university degree, preferably in event management, communications, marketing, cultural management or research management, or a comparable qualification with relevant professional experience
• Experience in planning and delivering events
• Strong organisational skills and an ability to keep track of multiple tasks at once
• Strong communication skills and enjoyment of working with researchers, political and institutional partners, service providers and participants
• Willingness to learn how to develop dialogue and knowledge-transfer formats and increasingly contribute your own ideas
• An independent, reliable and solution-oriented approach to work, along with strong teamwork skills
• Confident use of common digital tools, MS Office and social media
• Excellent written and spoken German and English

We offer

You can expect a responsible and meaningful role with independence and scope to shape your work at the central intersection of research, communication and knowledge transfer, as well as a supportive working environment in a highly committed international team.

The IFSH also offers the following attractive benefits:

• An occupational pension according to the Hamburg model
• Individual training opportunities as part of our personnel development programme
• A family-friendly work environment, flexible working hours and the option, depending on personal situation and task context, to work remotely on a pro rata basis
• Performance-based remuneration in the form of a tax-free benefit card

Further information

IFSH is committed to promoting the professional advancement of women and is therefore particularly interested in applications from women in areas where they are underrepresented. In such cases, women will be given preferential consideration in accordance with the Hamburg Equal Opportunities Act, provided they are equally qualified.

We promote diversity and equal opportunities. Applications from people with disabilities or equivalent status are explicitly welcome when suitably qualified.

Your application should include your current CV, relevant certificates and a cover letter. Please apply via our career portal (ifsh.de/en/career).

Application deadline: 8 November 2026

Contact person for your application

For further information, please contact Sonja Objartel (ifsh.de/en/staff/person/objartel).