{"id":3687459,"url":"https://alion.io/job/igt-executive-assistant-emea-sales","title":"Executive Assistant - EMEA Sales","company":{"id":1785444,"name":"IGT","domain":"igt.com","url":"https://alion.io/company/igt-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":8,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Athens, Greece"],"countries":["GR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T15:25:16Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-05T14:11:10Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Your growth matters.\nAt IGT, we're building a culture where people Innovate with Purpose, Compete Intensely & Win, Lead with Heart, Make It Matter, and Create Value. Grow your career while helping shape what's next.\nBuild what's next at IGT.\nPosition Overview\nThe Executive Assistant - EMEA Sales will provide high-level executive, administrative, and operational support to the Senior Director, Sales EMEA, contributing to the effective management and coordination of IGT's regional sales organization.\nThe position will serve as a central point of coordination for executive scheduling, communications, management reporting, business travel, meeting follow-ups, and administrative activities across the EMEA region.\nThe successful candidate will be proactive, highly organized, discreet, and capable of working independently, anticipating business requirements and helping senior management maintain focus on strategic priorities, customer relationships, commercial performance, and team leadership.\nAdditional support may be provided to other senior management team members, with priorities coordinated through the Senior Director, Sales EMEA.\nKey Responsibilities\nExecutive Support and Diary Management\nManage and coordinate the Senior Director's calendar, appointments, and business commitments across different countries and time zones.\nPrioritize meeting requests, identify potential scheduling conflicts, and ensure appropriate preparation for upcoming engagements.\nCoordinate internal management meetings, customer meetings, regional sales reviews, and cross-functional discussions.\nPrepare meeting agendas, briefing documents, presentations, and relevant supporting materials.\nAttend selected meetings to record minutes, actions, deadlines, and assigned responsibilities.\nMaintain an organized system for monitoring outstanding executive commitments and management actions.\nAnticipate administrative requirements and proactively identify matters requiring the Senior Director's attention.\nEMEA Sales Coordination and Administrative Follow-Up\nAct as a central administrative coordination point between the Senior Director and the EMEA sales management team.\nCoordinate requests for regional sales updates, management reports, performance information, and business documentation.\nMonitor agreed action items, deadlines, and outstanding deliverables across regional teams.\nFollow up directly with relevant employees and stakeholders to obtain required information and progress updates.\nMaintain management action trackers and escalate overdue or unresolved matters appropriately.\nSupport the planning and coordination of regional business priorities and management initiatives.\nAssist with maintaining accurate organizational charts, regional responsibilities, contact lists, and relevant sales administration records.\nThe position will be expected to take ownership of administrative coordination and routine follow-up activities, reducing the need for senior management to intervene in day-to-day administrative matters.\nManagement Reporting and Presentations\nCoordinate the preparation of weekly and monthly EMEA sales management reports.\nConsolidate information and updates received from regional sales managers.\nPrepare, format, and maintain PowerPoint presentations for senior management meetings, business reviews, and commercial planning discussions.\nAssist with Excel-based reporting, data consolidation, and the preparation of management summaries.\nMaintain consistent presentation formats and reporting standards across the EMEA sales organization.\nCoordinate with relevant departments to ensure information is accurate and delivered within agreed deadlines.\nSupport the preparation of materials for leadership meetings, strategic reviews, and special projects.\nThe Executive Assistant will take responsibility for the administrative preparation, formatting, and consolidation of management materials, while commercial analysis, strategic conclusions, and final approvals remain with the relevant business leaders.\nTravel, Meetings, and Event Coordination\nArrange domestic and international travel, including flights, accommodation, transportation, and detailed itineraries.\nCoordinate business travel schedules to maximise efficiency and minimise unnecessary travel costs.\nSupport the planning and organisation of major industry exhibitions, including ICE, G2E, and regional gaming events.\nArrange customer appointments, management meetings, dinners, and hospitality activities.\nAssist with meeting schedules involving multiple customers, distributors, and internal stakeholders.\nPrepare travel documentation, briefing materials, and meeting schedules ahead of business trips.\nAccompany the Senior Director or other authorized executives on selected trips where on-site organizational support adds value.\nCoordinate and submit travel and expense reports in accordance with IGT policies.\nTravel will be based on clear operational requirements and will not ordinarily be necessary for routine customer visits unless specifically requested.\nCommunication and Correspondence\nDraft professional internal and external communications for management review and approval.\nAssist with preparing customer correspondence, management announcements, and internal updates.\nSupport the organization and prioritization of emails where access has been appropriately authorized.\nCoordinate communications with regional sales teams, customers, distributors, and other IGT departments.\nEnsure important management instructions and communications are distributed to appropriate stakeholders.\nMaintain professional relationships with internal and external contacts.\nExercise appropriate confidentiality when handling sensitive commercial, organizational, or personnel-related information.\nCross-Functional and Senior Management Support\nLiaise with Finance, Marketing, Product Management, Operations, Human Resources, Legal, and other departments to coordinate sales-related administrative requirements.\nProvide administrative and organizational support to other senior EMEA management team members as required.\nSupport the organization of regional projects, management reviews, internal meetings, and strategic initiatives.\nCoordinate cross-functional requests and monitor the delivery of agreed administrative actions.\nAssist with onboarding arrangements and other organizational activities where appropriate.\nAll additional management support will be coordinated in line with agreed priorities, with the Senior Director, Sales EMEA retaining oversight of workload allocation and conflicting requests.\nAdministrative Process Improvement\nIdentify opportunities to streamline administrative procedures and improve management efficiency.\nEstablish and maintain structured digital filing systems and document repositories using approved IGT platforms.\nDevelop and maintain consistent templates for presentations, reporting, meeting minutes, and action tracking.\nSupport the adoption of approved Microsoft 365, collaboration, reporting, and workflow tools.\nImprove information flow between the Senior Director, regional managers, and relevant corporate departments.\nRecommend practical improvements that reduce repetitive administrative work and strengthen organisational follow-up\nQualifications and Experience\nEssential Requirements\nProven experience as an Executive Assistant, Personal Assistant, or senior administrative professional.\nStrong organizational, scheduling, and time-management skills.\nExcellent written and spoken English.\nProficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and Word.\nAbility to work independently, anticipate requirements, and manage multiple priorities.\nStrong interpersonal and communication skills.\nHigh levels of professionalism, confidentiality, and discretion.\nExperience coordinating international travel, meetings, and executive schedules.\nStrong attention to detail and commitment to meeting deadlines.\nWillingness and ability to undertake occasional business travel.\nPreferred Qualifications\nExperience supporting senior executives in a multinational organization.\nFamiliarity with international sales environments and regional management structures.\nKnowledge of the gaming industry is a bonus.\nExperience with SAP Concur, CRM systems, and corporate reporting platforms.\nFluency in English, Greek.\nSupport the organization of international exhibitions, conferences, and corporate hospitality activities.\nWhy join IGT?\nAt IGT, our greatest competitive advantage is our people. We take ownership, work with urgency, act with integrity, stay curious, and create value for our customers and each other. Join us and help shape what's next.\nIGT is committed to fostering a diverse, equitable, and inclusive workplace that reflects the global communities and customers we serve. We strive to create an environment where all employees feel valued, respected, and empowered.\nIGT is an equal opportunity employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion or belief, sex, sexual orientation, gender identity, age, national origin, disability, or any other characteristic protected by applicable law. This commitment applies to all employment practices, including recruitment, hiring, promotion, compensation, benefits, training, and termination.\nWe thank all applicants for their interest; however, only those selected for an interview will be contacted.","description_format":"text","description_chars":9462,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[{"language":"Greek","level":"Advanced (C1)","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Payment Processing & Gateways","iGaming & Gambling"],"lifecycle":[{"event":"open","at":"2026-11-03T15:25:16Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":19,"reasons":["conf:15","velocity","win:early"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/igt-executive-assistant-emea-sales","json_url":"https://alion.io/job/igt-executive-assistant-emea-sales.json","meta":{"generated_at":"2026-11-06T19:53:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3596,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1785444},"rest":"https://alion.io/mcp/rest/get_company?id=1785444"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Figt-executive-assistant-emea-sales"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Figt-executive-assistant-emea-sales"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Figt-executive-assistant-emea-sales"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/igt-executive-assistant-emea-sales\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Figt-executive-assistant-emea-sales"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3687459}},{"tool":"search_jobs","arguments":{"company":"igt.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3687459},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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