Project Coordinator - iHorizons

Job Summary

You are responsible for supporting project managers, teams, and leaders in the successful completion of projects within a fast-paced, high-tech environment. You will serve as a reference point for project manager queries and information, and advocate for best practices in project management. In addition to general administrative duties, you will be responsible for assisting in project tracking and monitoring, ensuring deadlines are met, and communicating project risks and opportunities.

You will handle financial queries, look for ways to increase project profitability, and reduce expenses where possible and will be accountable for ensuring that projects remain on track and communicating with stakeholders and clients to determine project objectives.

Reporting Structure

• This job reports to the Engagement Manager

Job Objectives

• Ensure project schedule adherence and deliver projects on time.

• Manage project finances and deliver projects within budget.

• Deliver high-quality project deliverables that meet or exceed customer expectations.

• Provide support and assistance to project managers and teams in the effective use of project management practices and methodologies to ensure successful project delivery.

• Monitor project schedules, track progress, and communicate risks and opportunities to stakeholders, while looking for ways to increase project profitability and reduce expenses.

Job Responsibilities

General:

• Act as the main point of contact for Project Managers, stakeholders, and team members to resolve any project-related issues.

• Champion the use of project management methodologies and best practices across the organization.

• Prepare high-level presentations and reports to update senior management on project progress, risks, and opportunities.

• Delegate tasks and responsibilities to team members and ensure they are accountable for their deliverables.

• Ensure projects are delivered on time, within scope, and within budget.

• Identify and mitigate project risks and issues.

• Organize and facilitate stakeholder meetings and follow up on action items.

• Provide administrative support to the project team as needed.

• Assist project coordinators to ensure successful project delivery.

Project Tracking and Monitoring

• Track and monitor project schedules and progress against project plan.

• Conduct regular meetings with project team members to ensure successful completion of project activities/tasks.

• Work with Project Managers to identify and resolve project roadblocks and resource constraints.

• Monitor project budgets and expenses to ensure projects are delivered within budget.

• Ensure project documentation is maintained and up to date.

Financial

• Ensure project financials are accurately tracked and reported.

• Identify opportunities to increase project profitability and reduce expenses where possible.

• Handle financial queries and provide regular updates to the project team and stakeholders.

• Follow up on project invoices and payments.

Job Requirements

Educational Qualification

• Bachelor’s or Master’s degree in Business Administration, Project Management, Engineering, or a related field.

Licenses & Certifications

• PMP certification is a plus

Previous Work Experience

• Minimum of 5 years of experience in project coordination or management.

• Experience in managing projects in a fast-paced, high-tech environment.

• Experience in tracking and monitoring project schedules and budgets.

• Strong project management skills and understanding of project management methodologies.

• Experienced user of MS Project and MS Office toolset (Word, Excel, and PowerPoint)

• Ability to work effectively in a fast-paced, dynamic environment.

• Fluent Arabic and English.

• Proficiency in project management tools and software.

• Proficient in verbal and business writing skills

• Familiar with product development life cycle frameworks

• Strong financial management skills and ability to analyze financial data

• Skills and Abilities