{"id":1736293,"url":"https://alion.io/job/illumia-proposal-manager","title":"Proposal Manager","company":{"id":2071148,"name":"Illumia","domain":"illumiatech.com","url":"https://alion.io/company/illumiatech","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Sales","role_family":"Sales","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Alpharetta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":64400,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Claude","optional":false},{"name":"Copilot","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-01T21:13:39Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-08T02:39:13Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Base Salary: $64,400 - $85,000\nWho we are:\nIllumia is an industry leader in bringing the best integrated technology solutions to education, healthcare, and business campuses worldwide. Illumia was built on the collective expertise of two legacy cultures, and brings together people, technology, and insight to pioneer the art of the experience across the communities we serve. Be a part of this exciting organization and improving the lives of people doing mission-critical work.\nThis position is hybrid if local to our office in Alpharetta, GA or Scottsdale, AZ.\nAlpharetta, GA - 1125 Sanctuary Parkway, Ste 220, Alpharetta, GA 30009\nScottsdale, AZ - 18700 N. Hayden Rd, Ste 230, Scottsdale, AZ 85255\nWhy join our team?\nWe strive to provide the best customer experience in the industry and have succeeded with a single, strong motivating principle: We serve our user community.\nOur success and growth are directly attributed to our people. Our newly named company is dedicated to fostering a culture of integrity, respect, and continuous personal development. We maintain an entrepreneurial spirit, where creativity, innovative problem-solving, and learning agility drive our day-to-day actions.\nWhat you’ll be doing:\nThe Proposal Manager within the Proposal Team is an individual contributor who will play an integral role in the team's success. Specifically, the Proposal Manager will:\nManage/Lead all aspects of RFP and coordination, including acting as a liaison with all business units needed to provide information to complete the RFP requirements (Sales, Contracts, Legal, Security, HR, etc.).\nDrive the response process end-to-end, facilitating SME inputs, managing deadlines, and escalating risks to keep submissions on track.\nMaintain response trackers, status reporting, and submission readiness. Monitor client communication and responses during preparation of tender.\nLead planning calls to understand the complete project, history, win themes, potential red flags, and gain agreement on project milestones and deliverables.\nManage RFP kickoffs: requirements, compliance matrix, responsibilities, internal deadlines.\nContent library/knowledge management: maintaining boilerplate, reuse, and past responses and assist in creating new content.\nCompliance review: ensuring every requirement is answered, attachments included, forms signed, portal steps completed.\nLeverage Project Tools/process Including: SharePoint, Microsoft Word, Excel, and Teams, Responsive (formerly RFPIO), Adobe Acrobat, and AI tools including Copilot and Claude\nFinal assembly: converting to PDF, naming conventions, portal uploads, validating rendering, page limits, etc.\nVersion control in collaborative authoring\nStay current on proposal best practices and market trends.\nWho you’ll work with:\nThe Proposal Manager works closely with stakeholders across the organization, including Sales, Contracts, Legal, Client Success, and others, to develop comprehensive, high-quality responses.\nWhat you bring to the table:\nProposal Management subject matter expertise (or equivalent)\nBid Strategy subject matter expertise (or equivalent)\nAbility to train and coach more junior team members.\nAbility to independently solve complex problems.\nAbility to influence without direct authority.\nA self-motivated, quick learner who has a desire to win business through the RFP process. understands Sales tactics and methodologies.\nBachelor’s degree desired-with preference given to additional Project Management or Proposal Management Certification (APMP)\nMinimum 4+ years proposal coordination experience and/or project management experience, having worked with multiple internal/external groups at all levels of an organization.\nMinimum 4+ years’ experience writing sales proposals and/or responding to RFPs.\nExperience writing large-scale, complex bids for US$ 500K+ value with proven success.\nProven ability to manage time, multitask, and excel in a deadline-oriented environment while supporting several proposal projects simultaneously.\nSoftware skill requirements:Microsoft Word: Expert Microsoft Word skills. Extensive experience with styles, mid-to-high level formatting techniques, and editing drafts for format, appearance, and consistency with corporate styles.\nMicrosoft Outlook: advanced skills. \nMicrosoft Excel: high level\nOnline Collaboration tools - proficient in running an online meeting.\n\nWhat’s good to know:\nThe Proposal Team operates collaboratively, works at a fast pace, and executes projects with precision to meet critical deadlines.\nThis position is classified as EXEMPT under the Fair Labor Standards Act (FLSA) and applicable state wage-and-hour laws.\nWhat you get when you join our team:\nFlexible time off to include paid holidays and volunteer time\nRobust health, dental, and vision insurance plans on your first day of employment\nComprehensive employee assistance program (EAP)\nEmployer-paid life insurance/AD&D/short-term and long-term disability insurance \nFlexible spending account (FSA) or health savings account (HSA) \nMatched 401(k) \nEmployee stock purchase plan\nBase salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity, or commissions.\nYour personal information will be handled in accordance with Illumia's Candidate Privacy Notice\nIllumia is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, religion, national origin, marital status, disability, sexual orientation, protected military/veteran status, or any other protected factor.","description_format":"text","description_chars":5661,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible time off","Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce"],"lifecycle":[{"event":"open","at":"2026-10-03T01:10:12Z"}],"visa":[],"liveness":{"score":89,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.893,"p_room":1,"age_days":5,"expected_fill_days":33,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-07T05:47:15Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":false},"html_url":"https://alion.io/job/illumia-proposal-manager","json_url":"https://alion.io/job/illumia-proposal-manager.json","meta":{"generated_at":"2026-10-08T02:41:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4656,"day_limit":5000,"remaining_today":344,"minute_limit":60,"resets_at":"2026-10-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2071148},"rest":"https://alion.io/mcp/rest/get_company?id=2071148"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fillumia-proposal-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fillumia-proposal-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fillumia-proposal-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/illumia-proposal-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fillumia-proposal-manager"}]}