{"id":3884938,"url":"https://alion.io/job/immanuel-hospice-team-assistant","title":"Hospice Team Assistant","company":{"id":2058969,"name":"Immanuel","domain":"immanuel.com","url":"https://alion.io/company/immanuel-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Omaha, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-06T19:18:30Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-09T11:20:29Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Overview\nAre you an organized and compassionate professional who enjoys supporting a team that makes a meaningful difference in the lives of others?\nImmanuel Hospice is seeking a Hospice Team Assistant to join our team at our Home Office located at 1044 N. 115th Street, Omaha, NE 68154. In this key role, you'll provide administrative, scheduling, and operational support to our hospice care team while helping ensure exceptional service for patients and families.\nPay will be based on experience, certifications, skills, and education.\nBest in Class Benefits can be found at Immanuel:\n HEALTH: Medical, dental, vision, Health Savings Account (HSA), and Flexible Spending Account (FSA)\nLIFE INSURANCE: Employer Paid Life Insurance\nTIME OFF: Paid Time Off - accruing from day one of employment, Floating Holidays, Paid Holidays, 8 hours of Volunteer Time Off per year\nRETIREMENT: 401K with employer match\nWELLNESS: Wellness Program and Employee Assistance Program\n GROWTH AND DEVELOPMENT: Advancement opportunities (as appropriate) - we look to grow from within our organization, Education Assistance Program - we invest up to $5,250 per year for education assistance paid up front\nPlus many more benefits!\nJob Duties & Skills Required\nWhat You Will Do\nThe overall purpose of this job is to provide administrative, clerical, and operational support to the hospice team. This role ensures efficient daily office operations, supports patient care coordination through scheduling and documentation activities, and promotes a welcoming and professional environment. The Hospice Team Assistant contributes to the delivery of high-quality hospice services through collaboration, effective communication, confidentiality, and a commitment to Immanuel's values.\nSkills & Requirements\nEducation-\nHigh School Diploma/GED is required.\nAssociate degree in business or related field preferred. \nEquivalent years of experience may substitute for education requirement.\nExperience-\nTwo (2) years of receptionist and/or customer service or related experience is required.\nOne (1) year of experience working with a frail or elderly population preferred\nEquivalent years of education may substitute for experience requirement.\nOther Requirements -\nReliable transportation is required as this position will require travel between locations. \nValid driver’s license and auto insurance at or above Nebraska statutory requirements.\nKey Areas\nKey Responsibilities and Duties of the Job\nOffice Operations & Customer Service\nServe as the primary receptionist and first point of contact for employees, volunteers, patients, family members, visitors, and vendors entering or contacting the hospice office. \nAnswer, screen, and route incoming telephone calls; take accurate messages and provide general information and assistance as appropriate. \nReceive, process, distribute, and maintain incoming mail and other correspondence, ensuring proper handling of confidential materials. \nMaintain a professional, welcoming, and customer-focused environment that reflects Immanuel's mission and service standards. \nAdministrative & Clinical Support\nProvide clerical and administrative support to hospice leadership and interdisciplinary team members. \nSupport electronic medical record maintenance through document scanning, filing, data entry, record management, and other assigned documentation activities. \nAssist with meeting coordination, preparation of materials, and documentation of meeting minutes for team, quality, and operational meetings. \nPrepare, maintain, and distribute reports, forms, correspondence, and other business-related documents as needed. \nMaintain strict confidentiality of patient, employee, and organizational information in accordance with HIPAA and organizational standards.\nScheduling & Workforce Coordination\nCoordinate and maintain hospice visit schedules utilizing designated scheduling systems and software. \nAssist with the development, maintenance, and communication of staff schedules, calendars, and on-call rotations. \nSupport onboarding activities for new hires by coordinating required documentation, communication, and scheduling to ensure a positive and timely onboarding experience. \nCollaborate with leaders and team members to address scheduling changes and operational needs while maintaining continuity of services.\nInventory, Resources & Operational Support\nMonitor and maintain office and medical supply inventories, placing orders and coordinating replenishment as needed. \nEnsure adequate availability of supplies, materials, and resources necessary for daily operations. \nAssist with operational projects, special assignments, and department initiatives that support organizational objectives. \nPrioritize and adjust workload effectively in response to changing demands, deadlines, and business needs.\nManage office equipment concerns, reporting malfunctions promptly and coordinating resolutions as needed.\nCompliance, Quality & Professional Practice\nPerform duties in accordance with Immanuel policies, procedures, regulatory requirements, and ethical business practices. \nParticipate in quality improvement and performance improvement activities, identifying and reporting compliance concerns when appropriate. \nMaintain required attendance, training, certifications, and continuing education requirements. \nParticipate in department meetings, educational programs, and organization-wide initiatives. \nSupport workplace safety, emergency preparedness, infection prevention, and disaster response activities. \nPerform additional duties and responsibilities as assigned to support departmental and organizational success.\nImmanuel\nAt Immanuel, we believe that our success is built on the collective strength of our people. Here’s why you’ll thrive as part of our team:\nMeaningful work: You won’t just have a job; you will have a purpose. Our Mission impacts the lives of our residents/participants and their families, one another, and our community.\nGrowth Opportunities: We invest in your development. Whether it’s mentorship, training, or advancement, we’re committed to your growth.\nInclusive Culture: We celebrate uniqueness and foster an environment where everyone feels valued.\nWork-Life Harmony: We believe in allowing you to thrive by leveraging your passion. Achieve your best work while maintaining a healthy work-life harmony.\nTotal Rewards: A focus on feedback and recognition, competitive compensation, a robust benefits package, and perks beyond the basics.\nIntentional Experience: We are very intentional about your employee experience, from Day One Orientation to how we onboard new managers and invest in quarterly and annual leadership training. \nJoin us at Immanuel and be a part of something extraordinary. Your journey starts here.\n\nImmanuel is an Equal Opportunity Employer and participates in E-Verify.\nA background check and drug screen will be required prior to hire.\nApplicants must be currently authorized to work in the United States on a full-time basis.","description_format":"text","description_chars":7007,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan","Education assistance","Growth opportunities","Home office","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospice & Palliative Care","Health Care","Senior Living & Assisted Living","Home Care Services"],"lifecycle":[{"event":"open","at":"2026-11-06T19:18:30Z"}],"visa":[],"liveness":{"score":95,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.946,"p_room":1,"age_days":2,"expected_fill_days":9,"reasons":["conf:3","urgency","win:early","comp:junior"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/immanuel-hospice-team-assistant","json_url":"https://alion.io/job/immanuel-hospice-team-assistant.json","meta":{"generated_at":"2026-11-09T12:26:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15472,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2058969},"rest":"https://alion.io/mcp/rest/get_company?id=2058969"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fimmanuel-hospice-team-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fimmanuel-hospice-team-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fimmanuel-hospice-team-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/immanuel-hospice-team-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fimmanuel-hospice-team-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3884938}},{"tool":"search_jobs","arguments":{"company":"immanuel.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3884938},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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