{"id":2647922,"url":"https://alion.io/job/immigrant-invest-personal-assistant","title":"Personal Assistant","company":{"id":2203225,"name":"Immigrant Invest","domain":"immigrantinvest.com","url":"https://alion.io/company/immigrantinvest","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Deel","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Austria"],"countries":["AT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":58000,"period":"year","method":"role_country_seniority_unknown","sample_n":113},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Docs","optional":false},{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-15T18:12:06Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-25T07:48:08Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Immigrant Invest is an international company that specializes in citizenship and residency through investment programs in the European Union, the Caribbean, Vanuatu, and Turkey. We offer support for our clients from the initial consultation to the moment they receive their documents and get their investments back. We are an official authorized representative for all the investment programs we offer.\nOur offices are located in Austria, Malta, Portugal, Hungary, and the UAE, and we work with clients and partners from all over the world.\nWe are currently looking for a Personal Assistant to join our team in Vienna and provide day-to-day personal and professional support to our CEO, as well as additional assistance to our CMO and occasional support to our Office Director.\nLocation: Vienna, Austria\nOffice Address: Rathausplatz 8, Top 7, 1010 Vienna, Austria\nEmployment Type: Full-time\nWork Format: On-site\nLanguages: English (B2+), German (B2+), and Russian or Ukrainian (Fluent)\nThis position combines personal and executive assistance with office administration. We're looking for someone who is organized, curious, proactive, and enjoys figuring things out. You don't need to have experience with every aspect of the role, what matters most is your ability to learn quickly, take initiative, find solutions, and approach different tasks with a positive and responsible attitude.\nWhat You'll Be Doing\nProviding day-to-day personal and administrative assistance to the CEO, with additional support to the CMO when needed.\n\nHelping manage calendars, schedule meetings, coordinate appointments, and organize daily activities.\n\nArranging business and personal travel, including booking flights, accommodation, transportation, and preparing travel itineraries.\n\nOrganizing personal appointments, reservations, bookings, and other everyday arrangements.\n\nAssisting with the organization of business meetings, visits, and events, including coordinating logistics and preparing necessary materials.\n\nHandling correspondence and communicating with external partners, service providers, and other contacts.\n\nPreparing and organizing documents, maintaining records, and assisting with general administrative tasks.\n\nKeeping track of ongoing requests, following up on tasks, and helping ensure everything is completed on time.\n\nSupporting the day-to-day operations of our Vienna office and helping maintain a comfortable, organized, and welcoming environment.\n\nCoordinating office supplies, deliveries, maintenance requests, and communication with external service providers.\n\nWelcoming visitors and helping organize meetings and small office events.\n\nProviding occasional administrative and organizational support to the Office Director.\n\nAssisting with other personal, administrative, and office-related tasks as needed.\n\nWhat We're Looking For\nEnglish and German at B2 level or higher, allowing you to communicate comfortably in professional and everyday situations.\n\nGood knowledge of Russian or Ukrainian for communication with management.\n\nGood computer skills and confidence using everyday digital tools. Familiarity with Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets) and Slack would be an advantage.\n\nGood organizational skills and the ability to manage different tasks and priorities.\n\nA proactive and resourceful approach - you're comfortable researching information, figuring out how things work, and finding practical solutions.\n\nQuick learning ability, curiosity, and willingness to take on new responsibilities.\n\nGood communication skills and a friendly, professional attitude.\n\nAttention to detail, reliability, and a responsible approach to tasks.\n\nDiscretion when handling personal or confidential information.\n\nPrevious experience in personal assistance, administration, hospitality, customer service, or a similar role would be an advantage, but is not essential.\n\nMost importantly, we're looking for someone who is bright, motivated, and willing to learn. You don't need to know how to do everything from day one, but you should be comfortable taking initiative, asking questions when needed, and finding ways to get things done.\nWhat We Offer\nThe opportunity to work in an international company with offices across Europe and the UAE.\n\nDirect collaboration with the company's leadership and exposure to different aspects of the business.\n\nA varied and engaging role where no two days are exactly the same.\n\nA comfortable office in the center of Vienna.\n\n25 days of paid annual leave, based on a five-day working week.\n\nAustrian public holidays in accordance with local regulations.\n\nPaid sick leave in accordance with Austrian regulations.\n\nA supportive, international team and a friendly working environment.\n\nOpportunities to learn, develop new skills, and grow professionally.\n\nInterested in Joining Us?\nIf you're organized, curious, and enjoy finding solutions, helping others, and making things run smoothly, we'd love to hear from you!\nWhether you already have experience in a similar role or are looking for an opportunity to develop your skills, we encourage you to apply.\nPlease submit your application and CV through the vacancy. Our recruitment team will review your application and contact you regarding the next steps if your experience matches our requirements.\nPlease do not contact company employees or management directly regarding your application. All applications will be reviewed through our recruitment process, and candidates will be informed of relevant updates accordingly.","description_format":"text","description_chars":5539,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Ukrainian","level":"Advanced (C1)","optional":false},{"language":"Russian","level":"Advanced (C1)","optional":false},{"language":"German","level":"Upper-Intermediate (B2)","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Annual leave"],"hiring_locations":[{"name":"Austria","iso":"AT","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-15T20:40:53Z"}],"visa":[],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.735,"p_room":1,"age_days":9,"expected_fill_days":49,"reasons":["conf:1","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/immigrant-invest-personal-assistant","json_url":"https://alion.io/job/immigrant-invest-personal-assistant.json","meta":{"generated_at":"2026-10-25T07:55:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11241,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2203225},"rest":"https://alion.io/mcp/rest/get_company?id=2203225"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fimmigrant-invest-personal-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fimmigrant-invest-personal-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fimmigrant-invest-personal-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/immigrant-invest-personal-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fimmigrant-invest-personal-assistant"}]}