{"id":2219484,"url":"https://alion.io/job/improvix-technologies-office-hr-coordinator","title":"Office & HR Coordinator","company":{"id":4381109,"name":"Improvix Technologies","domain":"improvixtech.com","url":"https://alion.io/company/improvix-technologies","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Reston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-15T18:03:00Z","employer_posted_date":"2026-09-15","last_verified_at":"2026-10-15T04:14:06Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":29},"description":"Office & HR Coordinator\nImprovix Technologies | Corporate Headquarters | Reston, VA\nLocation: Reston, VA - on-site\nReports To: Director of Human Resources\nClearance: None required\nEmployment Type: Full-Time | Non-Exempt\nTHE JOB WHERE YOU LEARN HR BY DOING IT\nMost entry points into HR are narrow. You get put on one process - recruiting coordination, or benefits, or data entry - and three years later you know that one process extremely well and nothing on either side of it.\nThis role is the opposite. Improvix Technologies is hiring an Office & HR Coordinator to keep our Reston office running and to support the HR function day to day. Roughly half the work is office and facilities operations; half is hands-on HR administration across the full employee lifecycle - onboarding, I-9 and E-Verify, badging, HRIS records, compliance training, offboarding.\nYou'll report directly to the Director of Human Resources, who will train you deliberately in HR systems, employment compliance, and lifecycle administration. This is built as a development role: the point is that you leave it qualified for HR generalist or operations management work you couldn't have stepped into before.\nWHY PEOPLE TAKE THIS ROLE\nYou see the whole employee lifecycle. Onboarding, I-9 and E-Verify, badging, HRIS, compliance training, offboarding. Few roles at this level touch all of it - most specialize you early.\nStructured training, from the top of the function. Your manager is the Director of HR, and training you is part of her job, not a favor. You'll learn compliance from the person accountable for it.\nA real growth path. Company-wide visibility. You'll work across IT, Finance, Recruiting, Security, and leadership. In a company our size, that means people know your name and your work.\nSmall enough that you matter. We're a small business, not a ten-thousand-person enterprise. Decisions happen fast, your ideas about how the office should run will actually get tried, and there's no layer of process between you and the person who can say yes.\nHonest about hours. This role is classified non-exempt. If a week runs long, you're paid for it.\nWHAT YOU'LL OWN\nOffice & Facilities\nRun daily operations of the Reston office and keep it organized, professional, and client-ready.\nCoordinate facility maintenance, security access, workspace technology, and conference room scheduling.\nServe as the point of contact for the landlord, IT vendors, cleaning services, utilities, and other providers.\nHandle space planning and workstation setup for new hires and team reconfigurations.\nSupport hospitality and setup for on-site client meetings and company events.\nVendor, Purchasing & Assets\nManage purchasing and inventory for office supplies, technology accessories, and shared equipment.\nCoordinate IT equipment shipping, receiving, and inventory with the IT team - laptops, monitors, phones, and peripherals for on-site and remote staff.\nTrack vendor contracts and renewal dates, flag upcoming decisions, and support the Director of HR on renewals and cost control.\nHR Administration & Employee Lifecycle\nCoordinate onboarding logistics - pre-employment documentation, equipment, workspace, and first-day scheduling.\nComplete I-9 verification (in person and virtual) and E-Verify submissions within required timeframes.\nDeliver the New Hire Orientation program so every employee gets the same welcoming, consistent start.\nCoordinate badging and credentialing logistics in support of the Facility Security Officer, and track each case to completion.\nConduct reference checks and coordinate background screening with our vendor.\nMaintain employee data and status changes in ADP Workforce Now to a high standard of accuracy.\nKeep SharePoint trackers and dashboards current for onboarding, offboarding, badging, clearance, and training.\nSupport offboarding logistics - asset recovery, access deprovisioning, and documentation.\nMaintain personnel files and lifecycle documentation in line with retention requirements.\nCompliance & Records Support\nSupport EEO, VETS, and I-9 recordkeeping under the direction of the Director of HR.\nAssign, track, and follow up on annual compliance training - anti-harassment, ethics, and cybersecurity - through the ADP LMS.\nMaintain training, certification, and professional development trackers, including approvals and reimbursement documentation.\nHelp assemble documentation for internal audits and federal reporting cycles.\nAdministrative & Team Support\nProvide administrative support to leadership - scheduling, meeting coordination, and travel arrangements.\nAct as first point of contact for employee questions and manage the general HR inbox, triaging and escalating as appropriate.\nMaintain internal office procedures, documentation, and calendars.\nSupport internal meetings, training sessions, and team events alongside the People Engagement Manager.\nFinance & Operations Support\nTrack office operations expenses against budget and flag variances.\nProcess invoices and coordinate with Accounting on expense questions.\nSupport expense reporting and procurement workflows.\nWHAT YOU BRING\nThese are the requirements - everything in “Bonus Points” below is genuinely optional. If you meet this list, apply.\n2+ years of experience in office management, HR administration, operations coordination, or a comparable administrative role.\nBachelor's degree in Human Resources, Business, Management, Organizational Leadership, or a related field - or an equivalent combination of education and directly relevant experience.\nProficiency with Microsoft Office, Excel, SharePoint, and Teams.\nDemonstrated ability to handle confidential employee and company information with discretion and sound judgment.\nStrong organizational, written, and verbal communication skills, with consistent attention to detail and follow-through.\nAbility to work independently, anticipate what's needed, and prioritize competing requests without losing track of any of them.\nComfort coordinating across IT, Finance, HR, Recruiting, vendors, and leadership.\nOn-site presence in Reston, VA. Occasional lifting and movement of office and IT equipment (up to 25 lbs).\nBONUS POINTS\nExperience with ADP Workforce Now - but we'll train you on it, so don't let this stop you.\nBackground in IT, consulting, professional services, or government contracting.\nExposure to I-9/E-Verify, EEO or VETS reporting, or other employment compliance work.\naPHR, PHR, or SHRM-CP certification, or active progress toward one.\nExperience supporting a facility security officer, badging process, or cleared workforce.\nComfort building a tracker or dashboard in Excel or SharePoint that other people actually use.\nWORKING HERE\nImprovix Technologies delivers secure, modern, integrated technology solutions that keep the nation's most critical systems running. We're small enough that a good idea reaches a decision-maker in a day, and close enough to the mission that you'll know exactly what your work supports.\nA straight answer on location: this role is fully on-site in Reston. That isn't a policy we're quietly planning to relax - the office, the equipment, the I-9 verifications, and the new hires all physically need someone here. If you're looking for hybrid, this isn't the one.\nWhat training actually looks like: the Director of Human Resources will teach you HR systems, employment compliance, and lifecycle administration directly, on a real schedule. As you demonstrate the work, the role is designed to grow toward broader HR generalist or operations management responsibility.\nHow we work: respect, honesty, integrity, and performance aren't posters in the lobby here - in this role they're the job description. You'll handle confidential employee information, be the first face new hires meet, and be trusted to follow through without being chased.\nReady to apply? Send us your résumé. If there's an office you organized, a process you cleaned up, or a tracker that finally made something visible, tell us about it - that's the conversation we want to have.\nWHY IMPROVIX\nAt Improvix Technologies, we don't just deliver IT solutions - we deliver mission success. Our teams support critical government programs by building secure, innovative, and scalable technology that helps agencies operate more efficiently and securely.\nWe believe great technology starts with great people, so we invest in our employees' growth, well-being, and long-term success. Our benefits include:\nCompetitive compensation and performance-based incentives\n401(k) with company match\nThree weeks of paid annual leave that increases with tenure\nComprehensive medical, dental, and vision insurance\nLife insurance and disability coverage\nTransit and commuting benefits\nProfessional development and paid training opportunities\nEQUAL OPPORTUNITY EMPLOYER\nImprovix Technologies, Inc. is an Equal Opportunity Employer and is committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.\nImprovix is committed to providing reasonable accommodations to qualified individuals with disabilities during the application and employment process. If you require assistance or accommodation, please contact our Human Resources team.\nSecurity Clearance / Citizenship Requirements\nDue to the nature of our government contracts, U.S. citizenship may be required for certain positions, and some roles may require the ability to obtain and maintain a U.S. government security clearance.\nPay Transparency Statement\nIn accordance with applicable laws and regulations, Improvix Technologies will not discharge or otherwise discriminate against employees or applicants for discussing, disclosing, or inquiring about compensation.","description_format":"text","description_chars":9929,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Annual leave","Company events","Life insurance","Professional development","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-10T12:15:48Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.73,"p_room":0.55,"age_days":29,"expected_fill_days":24,"reasons":["conf:1","velocity","win:tail","comp:junior"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/improvix-technologies-office-hr-coordinator","json_url":"https://alion.io/job/improvix-technologies-office-hr-coordinator.json","meta":{"generated_at":"2026-10-15T07:51:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11848,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4381109},"rest":"https://alion.io/mcp/rest/get_company?id=4381109"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fimprovix-technologies-office-hr-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fimprovix-technologies-office-hr-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fimprovix-technologies-office-hr-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/improvix-technologies-office-hr-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fimprovix-technologies-office-hr-coordinator"}]}