{"id":4164267,"url":"https://alion.io/job/in2security-fire-bookkeeper-administrative-coordinator","title":"BOOKKEEPER & ADMINISTRATIVE COORDINATOR","company":{"id":4538508,"name":"In2Security & Fire","domain":null,"url":"https://alion.io/company/in2security-and-fire","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Benoni, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-11-12T11:14:12Z","employer_posted_date":null,"last_verified_at":"2026-11-12T11:14:12Z","board_verified":false,"closed_at":null,"days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"Introduction\nIn2Security & Fire (Pty) Ltd is seeking a highly organised, detail-oriented and proactive\n\nBookkeeper & Administrative Coordinator to join our team.\n\nThe successful candidate will be responsible for assisting with the company's day-to-day\n\nfinancial administration, procurement, stock control, supplier coordination and general office\n\noperations.\n\nWe are looking for a reliable individual who can multitask, work independently, take initiative\n\nand ensure that administrative and financial processes run efficiently.\n\nDuties & Responsibilities\nBookkeeping & Accounts\n\n• Process supplier invoices, customer invoices and credit notes.\n\n• Assist with accounts payable and accounts receivable.\n\n• Perform bank, supplier and customer account reconciliations.\n\n• Monitor outstanding customer payments and follow up on overdue accounts.\n\n• Prepare supplier payment schedules.\n\n• Maintain accurate financial records and filing systems.\n\n• Assist with VAT documentation and monthly financial reporting.\n\n• Capture and allocate transactions using accounting software.\n\n• Assist with quotations, purchase orders and invoicing.\n\nProcurement & Supplier Management\n\n• Request and compare quotations from suppliers.\n\n• Prepare and process purchase orders.\n\n• Follow up on outstanding orders, deliveries and backorders.\n\n• Confirm stock availability, pricing and lead times.\n\n• Liaise with suppliers regarding deliveries and discrepancies.\n\n• Maintain accurate procurement records.\n\n• Coordinate material requirements with project managers and technicians.\n\n• Ensure materials are ordered and delivered timeously to avoid project delays.\n\nStock Control & Inventory Management\n\n• Maintain accurate stock records.\n\n• Monitor stock levels and assist with replenishment.\n\n• Record incoming and outgoing stock.\n\n• Coordinate stock allocations to projects and technicians.\n\n• Assist with regular stock counts and reconciliations.\n\n• Investigate stock discrepancies.\n\n• Ensure proper filing of delivery notes, goods received notes and supplier invoices.\n\n• Maintain accurate inventory information in the company's accounting and stock systems.\n\nGeneral Administration & Project Support\n\n• Provide day-to-day administrative support to management and project teams.\n\n• Follow up on outstanding documentation, quotations and client approvals.\n\n• Maintain project files and administrative records.\n\n• Track outstanding orders, deliveries and project-related requirements.\n\n• Assist with project costing and expense tracking.\n\n• Prepare reports, spreadsheets and administrative documents.\n\n• Communicate professionally with clients, suppliers and internal staff.\n\n• Assist with general office coordination and administrative duties.\n\nDesired Experience & Qualification\nMinimum Requirements\n\n• Minimum 2–3 years' experience in bookkeeping, accounts or a similar administrative\n\nrole.\n\n• Previous experience in procurement and stock control.\n\n• Good understanding of basic accounting principles.\n\n• Proficiency in Microsoft Excel, Word and Outlook.\n\n• Experience using accounting software, preferably QuickBooks Online.\n\n• Strong organisational and time-management skills.\n\n• Excellent attention to detail and accuracy.\n\n• Good written and verbal communication skills.\n\n• Ability to work independently and manage multiple responsibilities.\n\n• Strong follow-up skills and the ability to meet deadlines.\n\nAdvantageous Qualifications & Experience\n\n• Certificate or diploma in Bookkeeping, Accounting or Financial Management.\n\n• Knowledge of supplier management and project procurement.\n\n• Experience with inventory management and stock reconciliation.\n\n• Understanding of VAT and basic financial reporting.\n\n• Experience working with project managers and technical teams.\n\nPersonal Attributes\n\n• The ideal candidate must be:\n\n• Honest, reliable and trustworthy.\n\n• Highly organised and systematic.\n\n• Proactive and able to take initiative.\n\n• Accurate and detail-oriented.\n\n• Comfortable working under pressure.\n\n• Able to prioritise tasks and meet deadlines.\n\n• Confident in following up with suppliers and clients.\n\n• Professional, responsible and committed to completing tasks.\n\nPackage & Remuneration\n• Competitive remuneration based on qualifications and experience.\n\n• Full-time employment.\n\n• A varied role involving finance, procurement and operations.\n\n• Opportunities for professional growth.\n\n• A supportive and professional working environment.\n\nDisclaimer 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