{"id":4162220,"url":"https://alion.io/job/incubeta-uk-office-manager","title":"UK - Office Manager","company":{"id":449856,"name":"Incubeta","domain":"incubeta.com","url":"https://alion.io/company/incubeta-3","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":79,"open_postings":14,"ghost_share":0,"stale_share":0.857,"repost_share":0,"time_to_fill_p50_days":43,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-12T10:40:01Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T12:34:45Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"The Role\nThe Office Manager plays a central role in ensuring the smooth, efficient and effective running of the Incubeta office environment. Taking ownership of day-to-day office operations, office facilities management and workplace experience, this role is responsible for creating a professional, welcoming and well-organised environment that enables employees, clients and visitors to have a positive experience.\nThe role oversees office facilities, suppliers, budgets, health and safety, people administration and employee experience initiatives. It also involves taking ownership of key administrative processes across the business, including onboarding and offboarding, executive administration and the coordination of company-wide meetings and activities.\nWorking closely with internal stakeholders and external partners, the Office Manager identifies opportunities to improve operational efficiency, enhance the workplace experience and ensure the office continues to meet the evolving needs of the business.\nThe role requires you to be in the office 5 days a week.\nKey Responsibilities\nReception & Office\nEnsure all visitors have a positive and professional experience when coming into the Incubeta Office.\nOversee and manage the day-to-day running and upkeep of the Incubeta Office, ensuring it remains clean, organised, well-equipped and fit for purpose.\nRun the day-to-day office operations, including maintaining the office, supplies, and vendor relationships.\nAct as the primary point of contact for office-related queries, ensuring timely resolutions and maintaining a productive environment.\nCreate a fun, inviting, and inspiring work environment by exploring creative ways to enhance our office spaces, making them places where people genuinely enjoy working\nEnsure tech resources are functional, troubleshooting issues promptly to minimise disruption to workflow.\nOversee the management of meeting rooms, ensuring they are properly maintained, equipped, and ready for use.\nManage and maximise the office budget, ensuring cost efficiency while maintaining a high-quality workplace experience.\nEnsure the Incubeta offices meet business needs, including identifying opportunities for new office spaces when necessary.\nPeople Support & Adhoc Administration\nCoordinate onboarding for new hires, working closely with the People and IT teams to ensure new starters have the necessary equipment, access, resources and induction arrangements in place for a smooth onboarding experience.\nManage the employee offboarding process, ensuring company equipment is recovered, access to relevant systems is removed and all necessary arrangements are completed in a timely manner.\nProvide administrative support across the business as required, assisting different teams with various tasks.\nManage the laptop fleet & maintain the Computer Asset Register in conjunction with IT.\nSupport our committees with organising events and initiatives.\nSupport the People Team with day-to-day administrative tasks and coordination, helping to ensure people processes run smoothly and employee data is recorded accurately.\nIdentify opportunities to improve administrative processes and introduce more efficient ways of working across office and business support activities.\nHealth, Safety, and Compliance\nOversee workplace health and safety arrangements, including risk assessments, incident reporting, fire safety procedures, first aid provisions and emergency planning.\nEnsure the office adheres to all health and safety regulations, addressing potential hazards in a timely manner.\nMaintain health and safety records, ensuring incidents are logged, followed up on, and reported as required.\nConduct regular audits of office facilities, fire exits, and emergency equipment, ensuring everything is functioning properly.\nEnsure the office complies with legal and regulatory requirements, such as fire safety, first aid, and workplace health standards.\nLiaise with building management and relevant stakeholders to address facilities and compliance matters.\nPromote a positive health and safety culture, ensuring employees are aware of relevant procedures and know how to raise concerns.\nExecutive Support\nProvide administrative support to the executive team\nTake ownership of company-wide meetings, including scheduling, agenda preparation, and coordinating communications to ensure seamless execution.\nPlan and coordinate domestic and international travel arrangements, including booking transportation, accommodation, itineraries and any associated requirements.\nOrganise and book meetings, ensuring appropriate venues, resources, and timing.\nAct as a central coordination point for key business activities, ensuring effective communication and follow-up between stakeholders.\nWhat We're Looking For\nPrevious experience in an administrative, front-of-house, or office management role.\nExcellent organisational skills and the ability to multitask and prioritise.\nWarm, professional, and confident communicator - both in person and in writing.\nStrong problem-solving skills and a proactive, solutions-focused attitude.\nComfortable working independently while juggling a wide range of responsibilities.\nA team player who thrives in a fast-paced, collaborative environment.\nEnthusiastic about creating a positive workplace culture.\nOur Package\nSalary\nWe benchmark salaries against the industry to remain highly competitive. Salaries are regularly reviewed and progress alongside your development. Performance-related bonuses are also available.\nBenefits\nA flexible, credit-based benefits package including healthcare, pension contributions, gym memberships, and more.\nPolicies\nForward-thinking policies designed to support a high-performance and balanced working culture.\nWhat to Do Next\nIf this sounds like the right next step, apply now - we'd love to hear from you.","description_format":"text","description_chars":5853,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Gym membership"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Sales & Marketing","Creative Agencies","Digital Marketing"],"lifecycle":[{"event":"open","at":"2026-11-12T12:34:45Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-12T09:37:45+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":43,"reasons":["conf:5","win:early"],"computed_at":"2026-11-12T18:11:34Z"},"pay":null,"html_url":"https://alion.io/job/incubeta-uk-office-manager","json_url":"https://alion.io/job/incubeta-uk-office-manager.json","meta":{"generated_at":"2026-11-12T18:11:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":38217,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":449856},"rest":"https://alion.io/mcp/rest/get_company?id=449856"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fincubeta-uk-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fincubeta-uk-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fincubeta-uk-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/incubeta-uk-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fincubeta-uk-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4162220}},{"tool":"search_jobs","arguments":{"company":"incubeta.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4162220},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}