{"id":1322738,"url":"https://alion.io/job/independence-pet-group-facilities-coordinator","title":"Facilities Coordinator","company":{"id":2952795,"name":"Independence Pet Group","domain":"independencepetgroup.com","url":"https://alion.io/company/independencepetgroup","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":80000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":856},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-24T00:00:00Z","employer_posted_date":"2026-08-24","last_verified_at":"2026-09-30T13:06:47Z","board_verified":true,"closed_at":null,"days_open":38,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":38},"description":"Duties / Responsibilities:\nAct as the primary point of contact for all facilities-related inquiries.\nCoordinate maintenance and repair services, working with vendors and contractors as needed.\nMonitor and manage facility operations including HVAC, lighting, security, cleaning, and waste management.\nConduct routine inspections to ensure facilities are safe, clean, and fully operational.\nTrack and maintain inventory of office and facility supplies; place orders as required.\nSupport space planning, office moves, and seating arrangements.\nAssist with budget tracking and invoice processing related to facilities expenses.\nEnforce health and safety regulations in accordance with company policies and local laws.\nMaintain facilities documentation including floor plans, vendor contracts, and maintenance logs.\nCoordinate building access for employees, visitors, and vendors.\nRequired Skills / Abilities:\nCustomer Service Oriented - Approachable and responsive to internal and external stakeholders; committed to creating a positive workplace environment\nStrong Organizational Skills - Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.\nProblem-Solving Abilities - Quick to identify issues and implement practical, cost-effective solutions.\nAttention to Detail - Thorough in inspections, documentation, and ensuring compliance with safety and maintenance standards.\nEffective Communication - Clear written and verbal communication with staff, vendors, and management.\nVendor Management - Experience coordinating with third-party service providers, including scheduling, negotiating, and ensuring quality of work.\nBudget Awareness - Basic understanding of budgeting, invoice review, and cost control.\nAdaptability and Initiative - Comfortable navigating change, taking initiative, and working independently with minimal supervision.\nTime management-Ability to prioritize tasks and respond promptly to facility needs without disrupting daily operations.\nEducation and Experience:\nBachelor’s degree\n3 years experience in facilities coordination, office management, or a similar experience\nKnowledge of building systems, maintenance procedures, and occupational safety regulations.","description_format":"text","description_chars":2237,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Property & Casualty Insurance","Pet Food, Supplies & Care"],"lifecycle":[{"event":"open","at":"2026-09-26T23:02:21Z"}],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.409,"p_room":0.55,"age_days":38,"expected_fill_days":26,"reasons":["conf:16","velocity","win:tail"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/independence-pet-group-facilities-coordinator","json_url":"https://alion.io/job/independence-pet-group-facilities-coordinator.json","meta":{"generated_at":"2026-10-01T18:17:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":564,"day_limit":5000,"remaining_today":4436,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}