{"id":2596837,"url":"https://alion.io/job/indus-technology-secretary-iii","title":"Secretary III","company":{"id":4378022,"name":"INDUS Technology","domain":"industechnology.com","url":"https://alion.io/company/indus-technology","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Keyport, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":27,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":54000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-15T07:26:20Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-20T10:39:19Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The Team and the Role\nINDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice.\nReporting to the Program Manager, the Secretary III provides administrative support to a Navy client, independently performing recurring office functions including managing communications, calendars, reports, correspondence, records, and supply requests, while ensuring accuracy and adherence to Navy guidelines using Microsoft Office tools. This position is located in Keyport, WA.\nWhat You'll Do\nIndependently perform day-to-day administrative office functions.\n\nRespond to routine phone inquiries and direct calls/visitors to appropriate staff.\n\nManage incoming and outgoing mail and ensure timely responses.\n\nMaintain calendars and coordinate meetings, including reserving meeting rooms.\n\nReview documents prepared for Government approval to ensure proper formatting and accuracy.\n\nMaintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).\n\nRequisition office supplies, printing, maintenance, and other support services.\n\nPrepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.\n\nTake and transcribe dictation as needed.\n\nEstablish and maintain organized office files and records.\n\nUtilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.\n\nScreen incoming correspondence and taskers; respond to requests regarding office procedures.\n\nCoordinate conferences and meetings, assembling background materials as required.\n\nAttend meetings when needed and record, summarize, and distribute notes or action items.\n\nReview outgoing correspondence for consistency and compliance; ensure required clearances are obtained.\n\nCollect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.\n\nMentor and assist junior team members on office procedures and administrative requirements.\n\nCoordinate personnel and administrative forms for processing and submission.\n\nExercise sound judgment and initiative in handling non-routine administrative situations.\n\nInterpret and adapt guidelines, policies, precedents, and practices to changing circumstances.\n\nPrepare materials for Government conferences, meetings, and official correspondence.\n\nDevelop special or one-time reports, summaries, and responses to inquiries by gathering, compiling, and analyzing information from multiple sources.\n\nAdvise and guide junior team members on new procedures and support requirements for periodic or special reports, conferences, and inquiries.\n\nBid and proposal support if requested.\n\nOther duties as assigned.\n\nWhat We're Looking For\nRequired Qualifications:\nThe ability to obtain and maintain an active secret clearance is required to be considered for this position.\nHS Diploma / GED required.\nAt least three (3) years of experience providing administrative and clerical support in an office environment.\nMust possess basic computer literacy and data entry skills. \nDemonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).\nStrong attention to detail and organizational skills.\nExcellent verbal and written communication skills. \nDemonstrated problem-solving skills. \nMust possess strong time management skills. \nMust be able to work in a fast-paced, changing, and challenging environment.\nMust be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.\nPhysical Requirements:\nMust be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking. \nINDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay for this position is $27.23 per hour. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology). The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUS conducts regular comparisons across our employee groups and the industry.\nINDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.\n#CJ","description_format":"text","description_chars":5576,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Data & Analytics","Information Technology"],"lifecycle":[{"event":"open","at":"2026-10-15T07:26:20Z"}],"visa":[],"liveness":{"score":99,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.989,"p_room":1,"age_days":4,"expected_fill_days":22,"reasons":["conf:0","urgency","velocity","win:early"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":54000,"is_top_pay":false},"html_url":"https://alion.io/job/indus-technology-secretary-iii","json_url":"https://alion.io/job/indus-technology-secretary-iii.json","meta":{"generated_at":"2026-10-20T11:10:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12254,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4378022},"rest":"https://alion.io/mcp/rest/get_company?id=4378022"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Findus-technology-secretary-iii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Findus-technology-secretary-iii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Findus-technology-secretary-iii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/indus-technology-secretary-iii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Findus-technology-secretary-iii"}]}