{"id":925975,"url":"https://alion.io/job/inflect-event-and-admin-coordinator-fully-remote","title":"Event and Admin Coordinator - fully remote!","company":{"id":679796,"name":"Inflect","domain":"inflect.com","url":"https://alion.io/company/inflect","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":90000,"period":"year","method":"role_country_seniority_unknown","sample_n":7484},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"closed","first_seen_at":"2026-08-31T15:26:07Z","employer_posted_date":"2026-08-31","last_verified_at":"2026-10-06T18:45:08Z","board_verified":false,"closed_at":"2026-10-06T18:45:08Z","days_open":36,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":36},"description":"What You Will Do In This Role\nAs the Event and Administration Coordinator at Inflect you will be coached by the EA to the CEO and serve as the operational \"glue\" for Inflect’s industry presence, project managing and executing on 15+ external and internal events per year across the globe. From logistics and vendor management to budget oversight and travel coordination, your work will be integral to ensuring internal and external events attended by our team are a success. Events generally come in bursts, so when you’re not in \"event mode,\" this role acts as the EA to the CEO’s right hand, executing on tactical pieces of the broader company strategy. This is a high-impact, hybrid role designed for a logistical mastermind who thrives on variety and precision.\nWho You Are \nYou are a strategist at heart who excels at execution - a true \"Force Multiplier\" who brings ideas to the table, connects the dots across the business, and refuses to let details slip through the cracks. Hyper-organized and naturally detail-oriented, you thrive on bringing structure to ambiguous environments and managing competing priorities with exceptional time-management skills. You likely feel a rush of excitement when you’re given ownership over creating order out of chaos. You take extreme personal ownership of your work, anticipating needs, exercising sharp judgment, and driving projects to completion without needing constant direction.\nYou are a proactive and adaptable communicator, keeping stakeholders of all levels effortlessly aligned, surfacing risks early, and knowing precisely when to solve problems independently versus when to escalate. You pivot seamlessly when priorities shift, maintaining momentum and ensuring every detail, deadline, and follow-up is accounted for. Recognized by others as a reliable closer, you take pride in elevating standards and ensuring that every initiative under your watch achieves a seamless, high-quality outcome.\nWho We Are\nWe’re revolutionizing the way companies buy and sell digital infrastructure (Datacenter, cloud, and network services). Digital infrastructure services are the building blocks of the internet and at the core of every industry. Traditionally, it’s been bought manually through service provider salespeople, resulting in high costs, slow procurement cycles, and services that aren’t the best fit - slowing down the ability of companies to build and innovate. Inflect’s marketplace and advisory are removing friction so any company can get what they need, when they need it, with the right deal terms. By achieving our mission, we unlock businesses to build and human innovation to inflect!\nOf course, we’re also a startup, and it’s important that you understand what that means if you work for us. We work quick, we work smart, we work hard, and the road to success is filled with some of the highest highs, but also has its fair share of lows. If you’re looking for the same thing day in and day out, this will not be the place for you. (And that’s okay!) We’re all owners of Inflect -full time employees receive option grants-, and we know that we’re the reason we’ll achieve our goals, or we’ll be the reason we don’t. So believe me when I say that we’re hell bent on achieving our goals. If this sounds like the kind of environment you would thrive in then we’d love to have you!\nDay-To-Day Responsibilities\nEvent project management (bulk of the role):\nDeveloping and maintaining conference playbooks, including schedules, meeting overviews, venue maps, and logistical details\nProactively research and vet event opportunities, bringing forward recommendations based on business value, audience, cost, and strategic fit.\nEvaluating conference opportunities based on attendee lists, speaking opportunities, and sponsorship tiers\nParticipating in contract negotiation for all event requirements\nOwn event timelines, budgets, and deliverables from planning through completion, proactively identifying risks, resolving blockers, and ensuring nothing falls through the cracks.\nManaging and coordinating the complex logistics of our brand presence, including shipping event swag or tools and signage to international and domestic venues\nCoordinating registration and badging for all attendees\nAnticipating and coordinating end-to-end event logistics, including hotels, meeting spaces, ground transportation, dining reservations, attendee requirements, and other needs, identifying and resolving gaps before they become last-minute issues.\nServe as the primary operational point of contact for event organizers, venues, hotels, vendors, and other external partners, proactively following up and driving outstanding items to resolution.\nPost-event follow-up coordination, including logging contacts, leads, outcomes, etc. in Salesforce\nConducting post-event reviews\nMaintaining ownership of open items and follow-ups, proactively driving them to resolution and escalating when necessary\nAdmin support to the CEO's EA (when time permits):Assisting in expense tracking and submissions of expense reports\nSupporting preparation of meeting materials and briefing documents\nGeneral administrative support to leadership as delegated, including calendar coordination and travel logistics\nAnticipate administrative needs, identify gaps, and proactively take action where appropriate\n\nWhat Benefits We Offer \n100% remote work environment - seriously!\nUnlimited PTO\nFully covered health insurance options through a major health insurance provider for both you and your family (you pay $0)\nDental and Vision insurance available with widely used providers\nOption grants begin vesting after year 1 - you own a piece of Inflect","description_format":"text","description_chars":5669,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Conference opportunities","Health insurance","Unlimited PTO","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Data Centers & Colocation","Marketplaces"],"lifecycle":[{"event":"open","at":"2026-09-15T07:15:00Z"},{"event":"close","at":"2026-10-06T18:45:08Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/inflect-event-and-admin-coordinator-fully-remote","json_url":"https://alion.io/job/inflect-event-and-admin-coordinator-fully-remote.json","meta":{"generated_at":"2026-10-08T01:11:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2054,"day_limit":5000,"remaining_today":2946,"minute_limit":60,"resets_at":"2026-10-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":679796},"rest":"https://alion.io/mcp/rest/get_company?id=679796"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finflect-event-and-admin-coordinator-fully-remote"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finflect-event-and-admin-coordinator-fully-remote"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finflect-event-and-admin-coordinator-fully-remote"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/inflect-event-and-admin-coordinator-fully-remote\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finflect-event-and-admin-coordinator-fully-remote"}]}