{"id":3765383,"url":"https://alion.io/job/infleqtion-executive-assistant","title":"Executive Assistant","company":{"id":6532,"name":"Infleqtion","domain":"infleqtion.com","url":"https://alion.io/company/infleqtion","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":45,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Louisville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-04T19:55:13Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-06T14:47:54Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Infleqtion\nInfleqtion develops quantum computing, sensing, and software technologies for commercial and government applications. Bringing together scientists, engineers, and business professionals, we turn advances in quantum science into practical capabilities that address complex challenges in computing, precision timing, navigation, and beyond.\nAbout the Role\nInfleqtion is seeking a proactive, highly organized Executive Assistant to support members of the executive leadership team. This role will help leaders use their time effectively, stay prepared for key decisions, and maintain strong communication across a fast-moving technology business.\nThe ideal candidate anticipates needs, exercises sound judgment, and handles sensitive information with discretion. You will coordinate complex schedules, manage travel and meeting logistics, and ensure commitments and follow-up actions remain on track while working with colleagues across scientific, engineering, commercial, and corporate functions.\nKey Responsibilities\nExecutive calendar and priorities: Manage complex calendars across time zones, resolve scheduling conflicts, and protect time for strategic priorities, preparation, and focused work.\nTravel and expenses: Coordinate domestic and international travel, prepare detailed itineraries, manage changes, and submit accurate expense reports.\nMeeting preparation and follow-through: Organize leadership meetings, prepare agendas and briefing materials, capture decisions and action items, and track follow-up with accountable owners.\nCommunications: Draft and edit correspondence, presentations, and meeting materials with attention to accuracy, clarity, and executive voice.\nStakeholder coordination: Serve as a professional point of contact for employees, customers, partners, investors, and other external stakeholders.\nBoard and leadership support: Coordinate meeting logistics and the secure distribution of materials in partnership with the appropriate executive, legal, and finance teams.\nEvents and visits: Plan executive offsites, team meetings, and customer or partner visits, coordinating facilities, technology, catering, and other logistics.\nConfidential information: Handle sensitive business, personnel, financial, and technical information with discretion and in accordance with company policies.\nAdministrative improvement: Maintain organized records and develop practical processes that improve executive support and reduce administrative friction.\nSpecial projects: Support defined projects through research, information gathering, coordination, and deadline tracking.\nWhat Success Looks Like\nExecutive schedules consistently reflect business priorities.\nLeaders enter meetings prepared with accurate, timely materials.\nCommitments, decisions, and follow-up actions are tracked through completion.\nTravel and events run smoothly, with changes handled promptly.\nInternal and external stakeholders receive timely, professional communication.\nSensitive information is handled carefully and consistently.\nRequirements\n8 or more years of administrative experience of direct support for senior executives.\nDemonstrated ability to manage complex calendars, travel arrangements, and competing priorities.\nExcellent written and verbal communication skills and strong attention to detail.\nSound judgment, professionalism, and experience handling confidential information.\nAbility to anticipate needs, work independently, and adapt when priorities change.\nStrong interpersonal skills and the ability to build productive relationships across functions and levels.\nProficiency with Microsoft 365 or comparable productivity tools, videoconferencing platforms, and expense management systems.\nEqual Opportunity\nHere you have freedom to embrace your whole self: who you love, your gender identity and expression, skin color, age, appearance, disability, neurodiversity, DNA, military/veteran status, citizenship, and other factors that make up who you are. Your uniqueness is valued, welcomed, and appreciated here. We are dedicated to providing a positive workplace and base all employment decisions on your qualifications, performance, merits, as well as business needs. We are proud to be an Equal Employment Opportunity Employer.\nContact Information\nIf this opportunity interests you and you fit the job description, please submit an application. If you need assistance or an accommodation due to disability, please feel free to contact us at .\nNotice to Recruitment Agencies:\nInfleqtion does not accept unsolicited resumes from agencies. Infleqtion is not responsible for any fees related to unsolicited resumes.\nBenefits\nSalary range: $90000 - 110000\n100% company-paid medical, dental, vision, short/long-term disability \nEmployer-funded Health Savings Account \nUnlimited PTO \n401(k) match \nCompany-paid Life and AD&D Insurance \nFlexible Savings Account \nPaid FMLA, Maternity/Paternity Leave \nEmployee Assistance Program \nStudent Loan Repayment \nEquity Program","description_format":"text","description_chars":5010,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Unlimited PTO"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hardware","Science & Engineering","Quantum Science & Computing","Sensors & Transducers"],"lifecycle":[{"event":"open","at":"2026-11-04T19:55:13Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":45,"reasons":["conf:4","velocity","win:early"],"computed_at":"2026-11-06T05:58:05Z"},"pay":{"stated_usd_annual":110000,"is_top_pay":true},"html_url":"https://alion.io/job/infleqtion-executive-assistant","json_url":"https://alion.io/job/infleqtion-executive-assistant.json","meta":{"generated_at":"2026-11-06T16:20:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30365,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6532},"rest":"https://alion.io/mcp/rest/get_company?id=6532"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finfleqtion-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finfleqtion-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finfleqtion-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/infleqtion-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finfleqtion-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3765383}},{"tool":"search_jobs","arguments":{"company":"infleqtion.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3765383},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}