{"id":2055270,"url":"https://alion.io/job/infoblox-executive-assistant-2","title":"Executive Assistant","company":{"id":1761762,"name":"Infoblox","domain":"infoblox.com","url":"https://alion.io/company/infoblox-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Burnaby, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":79000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":121},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-10-07T23:35:55Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-10T15:30:10Z","board_verified":false,"closed_at":"2026-10-10T15:30:10Z","days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"At Infoblox, every breakthrough begins with a bold “what if.”\nWhat if your ideas could ignite global innovation?\nWhat if your curiosity could redefine the future?\nWe invite you to step into the next exciting chapter of your career journey. Bring your creativity, drive, your daring spirit, and feel what it’s like to thrive on a team big enough to make an impact, yet small enough to make a difference. Our cloud-first networking and security solutions already protect 70% of the Fortune 500, and we’re looking for creative thinkers ready to push that influence even further. Join us and discover how far your bold “what if” can take the world, your community, and your career.\nHow we empower our people is extraordinary: we’re recognized as a Glassdoor Best Place to Work 2025, Great Place to Work-Certified in five countries, and honored by Cigna as a Healthy Workforce honors for three consecutive years; and what we build is world class: named CybersecAsia’s Best in Critical Infrastructure 2024 - clear evidence that when first-class technology meets empowered talent, remarkable careers take shape. So, what if the next big idea, and the next great career story, comes from you? Become the force that turns every “what if” into “what’s next.”\nIn a world where you can be anything, Be Infoblox.\nExecutive Assistant\nWe have an opportunity for an Executive Assistant to join our COO organization based anywhere on the West Coast (Pacific Time), reporting to the SVP & CIO. In this pivotal role, you will provide high-trust, proactive support to multiple senior leaders while creating the clarity, organization, and momentum required to advance priorities across Finance, Procurement, IT, and Business Operations. You will own complex travel and meeting coordination, manage schedules across time zones, prepare leaders for important engagements, and ensure decisions and commitments move forward. Success in this role requires a strong sense of urgency, sound judgment, exceptional discretion, and the ability to balance warmth and professionalism in every interaction. You will partner closely with executive leaders, chiefs of staff, other executive assistants, and cross-functional stakeholders. You will also use Microsoft 365, automation, analytics, and approved AI-enabled productivity tools to improve administrative workflows while applying human review, confidentiality, and responsible-use practices.\nBe a Contributor - What You’ll Do\nManage complex executive calendars across multiple time zones, prioritizing strategic commitments, travel, preparation time, and competing requests\nCoordinate domestic and international travel end to end, including itineraries, accommodations, meeting logistics, expenses, contingency planning, and timely support when travel issues arise \nSchedule and coordinate executive meetings, leadership forums, offsites, and special events, using sound judgment to assess priorities and communicate changes \nPrepare agendas, presentations, briefing materials, talking points, and other executive-ready content; attend meetings as needed and capture decisions, action items, and follow-ups \nMonitor commitments, deadlines, and risks across Finance, Procurement, IT, and Business Operations, escalating changes that may affect executive priorities \nCoordinate across multiple senior leaders and their support teams, building strong relationships with other executive assistants to align schedules, coverage, and operating rhythms \nServe as a trusted point of contact for internal and external stakeholders, protecting confidential information and representing leaders with professionalism and discretion \nManage expense reporting, records, distribution lists, contacts, files, and other administrative workflows accurately and in accordance with company practices and information-security requirements \nSupport operating reviews, budget discussions, procurement decisions, transformation initiatives, and other COO organization priorities through strong follow-through and coordination \nIdentify and implement practical improvements using Microsoft 365, automation, reporting, templates, and approved AI-enabled tools to increase executive readiness and administrative efficiency\nBe Prepared - What You Bring\n5+ years of experience supporting senior executives, C-suite leaders, or equivalent leaders in a fast-paced organization; experience supporting multiple leaders is highly valued \nDemonstrated expertise in complex calendar management, domestic and international travel, executive meeting coordination, expense management, and confidential communications \nStrong ability to prioritize competing requests, juggle multiple workstreams, anticipate needs, and maintain a consistent sense of urgency during working hours \nExcellent written and verbal communication skills, including editing, proofreading, presentation preparation, and the ability to communicate difficult messages with tact \nAdvanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive; familiarity with travel and expense systems is helpful \nPractical experience using AI-enabled productivity tools or large language models for research, summarization, drafting, organization, analytics, or workflow improvement \nSound judgment regarding accuracy, privacy, confidential information, and when to apply human review to AI-generated content \nStrong relationship-building skills and the ability to collaborate effectively with executive assistants, chiefs of staff, leaders, and stakeholders across geographies and functions \nHigh emotional intelligence, discretion, adaptability, and the ability to balance a personable style with polished executive presence \nExperience in enterprise technology or a similarly fast-paced environment is preferred; post-secondary education in business administration, communications, office administration, or a related field is an asset \nBe Successful - Your Path\nFirst 90 Days: Immerse in our culture, connect with mentors (Blox Buddies), and map the systems and meet with key stakeholders that rely on your work. Discuss and create short/long-term goals.\nSix Months:\nEstablish a trusted operating rhythm with senior leaders, including calendar, travel, meeting preparation, communication, and follow-up practices \nBuild effective working relationships with key stakeholders across Finance, Procurement, IT, and Business Operations \nDemonstrate consistent ownership of action tracking, meeting logistics, confidential information, and time-sensitive requests \nIntroduce practical improvements to recurring administrative workflows using Microsoft 365, automation, reporting, and approved AI-enabled tools \nOne Year:\nOperate as a proactive strategic partner who anticipates executive needs and protects time for the highest-impact priorities \nImprove visibility and follow-through across COO organization commitments, decisions, and cross-functional initiatives \nEstablish scalable, well-documented processes for calendar management, travel, communications, meetings, reporting, and information organization\nDemonstrate measurable gains in administrative efficiency, stakeholder responsiveness, executive readiness, and action-item completion \nBelong -Your Community\nOur culture thrives on inclusion, rewarding the bold ideas, curiosity, and creativity that move Infoblox forward. In a community where every voice counts, continuous learning is the norm. So, whether you code, create, sell, or care for customers, you’ll grow and belong here.\nBe Rewarded -Benefits That Help You Grow, Thrive, Belong\nComprehensive health coverage, generous PTO, and flexible work options \nLearning opportunities, career-mobility programs, and leadership workshops \nSixteen paid volunteer hours each year, global employee resource groups, and a “No Jerks” policy that keeps collaboration healthy \nModern offices with EV charging, healthy snacks, plus hackathons, game nights, and culture celebrations \nCharitable Giving Program supported by Company Match \nWe practice pay transparency and reward performance. Offers reflect role location, internal equity, experience, skills, education, and certifications. Base salary for this position: $82,400 - $121,440 plus corporate bonus potential\nReady to Be the Difference?\nInfoblox is an Affirmative Action and Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis\n#LI-MA1\n#LI-Remote","description_format":"text","description_chars":8611,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Continuous learning","Equity","Flexible schedule"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Information Technology","IT Infrastructure & Networking Services"],"lifecycle":[{"event":"open","at":"2026-10-07T23:35:55Z"},{"event":"close","at":"2026-10-10T15:30:10Z"}],"visa":[{"country":"CA","licensed_sponsor":true,"evidence":"Positions approved through LMIA in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"High Wage","cap_exempt":false,"checked_at":"2026-10-03T21:10:52+00:00","sources":["ESDC: employers issued a positive LMIA"],"filings_for_role_12m":0}],"liveness":null,"pay":null,"html_url":"https://alion.io/job/infoblox-executive-assistant-2","json_url":"https://alion.io/job/infoblox-executive-assistant-2.json","meta":{"generated_at":"2026-10-11T03:43:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1674,"day_limit":5000,"remaining_today":3326,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1761762},"rest":"https://alion.io/mcp/rest/get_company?id=1761762"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finfoblox-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finfoblox-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finfoblox-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/infoblox-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finfoblox-executive-assistant-2"}]}