Community Manager Supervisor

The Community Manager Supervisor assumes responsibility for insuring the efficiency and effectiveness of the Community Managers they represent. The Community Manager Supervisor also manages Association operations and administrative functions in order to maintain a smooth running & properly functioning Community, for the purpose of on-time product and service delivery to the Client to their assigned communities, along with the assigned communities of the team members they represent.

RESPONSIBILITIES

This position reports to the Director of Community Management

Works with the Community Managers, Board Members, Director of Community Management to develop strategic direction and timely delivery, for the Associations managed, for contract delivery

Ensures alignment of activities which meet the mission, vision and agreed critical success factors and goals of the Company and Board of Directors

Oversees development, communication, and monitors Association budgets, taxes, collections, processes and procedures

Reviews monthly financial reporting and makes recommendations to the Community Managers as to anticipated shortfalls and/or excess funding by budget line item

Reviews bids and vendor contracts for property-level services in accordance with the parameters of the Association management agreement and Board of Directors

Performs spot audits of utility companies’ invoices for payment in accordance with the client’s accounting procedures and timely delivery by due date

Performs review of monthly inspections of all common properties within each Association and deed restriction violation communication, in accordance with the recorded covenants

Available to attend Board and Annual meetings, as needed, to support, train, and provide proactive supervision for developing Community Managers

Review and confirm timely distribution of meeting notices, agendas and minutes of meeting

Oversee all procedures relating to enforcement of recorded rules and regulations, policies and procedures, and current laws

First line responder to escalated complaint calls from Board Members, homeowners, and vendors. Insure that calls are acted upon and that follow up action taken is properly recorded and reported with the concurrence and knowledge of the Director of Community Management.

Supervises the day to day operations of their assigned team.

Understands and adheres to all company health and safety procedures as they relate to essential job functions

QUALIFICATIONS

Proven verbal and written communication skills in order to interface with residents, Board members and vendors

Ability to establish strong interpersonal relationships with assigned Community Managers, Board members and vendors

Strong organizational skills, ability to prioritize work and attention to detail

Strong customer service skills

Strong presentation skills

Strong time management skills

Ability to adapt to change within the organization and the needs of the client

Proficient in Windows and MS Office with excellent Excel capabilities

Strong leadership and influence skills

EDUCATION and/or EXPERIENCE

Bachelor’s Degree with Community/Association management or equivalent industry experience, or Associates Degree with Community/Associate management or industry equivalent experience. 

CERTIFICATES, LICENSES, REGISTRATIONS

CMCA, AMS, or PCAM Designation preferred

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions