Facilities Manager

The Facilities Manager will assist with the overall operation and maintenance of Association facilities, landscaping, and amenities located in the community. This includes assisting with operations, maintenance, repair / replacement, work orders and service requests. This position works closely with the Board of Directors and Committees.

RESPONSIBILITIES

This position reports to the On-Site General Manager.

Assists with managing overall maintenance and operation of Association landscaping, lakes, facilities, and amenities (recreation). Oversees day-to-day operations and work orders.

Assists with managing landscape and lake contracts. Responsible for contract oversite and to issue repair or maintenance work orders related to lakes, trees, shrubs, turf, irrigation, drainage and seasonal color.

Provides supervision of contractors and vendors of the Association. Approves work orders, and proposals in accordance with the Association’s policies and procedures.

Inspects and verifies work completed. Submits payables for processing upon verification.

Observes and monitors equipment and operations daily, assesses problems, diagnoses equipment, develops and documents in tracking system.

Manages long term repair and replacement of Capital Reserve components. Maintain and tracks repairs in system.

Orders facility supplies as needed in order to maintain inventory.

Assists with scheduling and performing routine preventative maintenance.

Regularly inspect facilities and amenities. Ensure that all maintenance operations are handled efficiently and are performed to established standards.

Contacts vendors, contractors, engineers and personnel as necessary in accordance with Association policies and SOPs.

Maintain cost control budget management. 

Manage resident concerns related to landscaping, lakes, facilities, and amenities (recreation) within the community. 

Attend Board and Committee meetings.

Assists General Manager in the areas of financial management, client reporting and customer relations, and other tasks as assigned.

QUALIFICATIONS

Considers safety in all aspect of work being performed and holds staff to the highest safety standards.

Holds his/herself accountable and responsible for their actions

Able to actively listen and attend to, convey, and understand the comments and questions of others.

Able to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.

Able to provide guidance and feedback to help others strengthen specific knowledge/skill areas.

Able to allocate authority and/or task responsibility to appropriate people.

Able to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

Able to inspire oneself and others to reach a goal and/or perform to the best of their ability.

Able to take calculated risks or to stretch the limits of comfort zones while understanding the impact to the project.

Able to recover from, or adjust to, misfortune or setbacks.

Able to develop a particular skill in others to bring them up to a predetermined standard of work performance.

EDUCATION and/or EXPERIENCE

Requires knowledge normally acquired through attainment of a High School Diploma or GED plus advances skills and technical knowledge of maintenance and operation of facilities and recreation amenities in communities (playgrounds, pools, splashpads, clubhouse, HVAC, etc).

EXPERIENCE

Four of more years of experience facility operations and maintenance required. Experience related to community management operations and facilities/amenities preferred. General maintenance and field experience required.

PHYSICAL DEMANDS 

The work environment is characteristic of an office and field environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities.  

Must be able to: work outdoors including hot & cold temperatures, frequently lift 50 pounds; load, unload & move large equipment, continuously walk and stand for extended periods of time. 

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.