{"id":3778520,"url":"https://alion.io/job/inframark-operations-coordinator-2","title":"Operations Coordinator","company":{"id":2568462,"name":"Inframark","domain":"inframark.com","url":"https://alion.io/company/inframark","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":24,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Burbank, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Oracle ERP","optional":false}],"status":"live","first_seen_at":"2026-11-04T06:00:00Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-05T15:43:16Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Summary: \nResponsible for the day-to-day administrative activities to ensure working professional relationships with clients, vendors, and Burbank employees. Position has One Direct Report - Administrative Assistant/Receptionist. Reports to Project Manager and interacts with all personnel at the plant. Professional and courteous relationships with corporate accounts payable staff, clients, plant visitors, contractors, and co-workers must be maintained.\nNature & Scope-Principal Areas of Responsibilities:\nAssist all personnel with day-to-day administrative requirements. \nPrepare Authorized Signed Agreement (ASA) for submission and approval to client \nTrack project expenses for ASA costs. Incumbent will review monthly billings for pass thru and ASA items and submit them to the client. \nEnter reports for Burbank personnel. \nTrack ASA balances and distribute to Managers. \nReview all requisitions and NPRs issued through PeopleSoft prior to Project Manager approval. \nCover the front desk during lunch and breaks and when direct report is out of the office\nReview month-end financial reports and advise Project Manager of questionable items and follow-up with Client for collection of outstanding revenue; in absence of direct report will enter time for all non-exempt Burbank employees in accurate and timely manner. \nOversee ordering of office and janitorial supplies.\nVerify all requisitions for project (GL codes and project data) in PeopleSoft and identify as ASA or pass through charge as well as reconcile all accounts for manager approval. \nTrack all technical training of project personnel. \nPartners with Human Resources and completes new hire paperwork (including I-9 form and new hire orientation) and maintains local Personnel files. \nBe knowledgeable of Federal/California labor laws, including required workplace postings. \nAssimilate required Quality Control Report (QCR) data and input in report. \n\nJob Requirements:\n-Minimum of High School Diploma or equivalent required. Associates Degree Preferred in Accounting and/ or business administration. \n-Minimum of 5 years experience as administrative assistant as well as accounts payable experience processing invoices. \n\nSpecial Skills/Abilities Needed:\n-Knowledge of Google Suite and Microsoft Office, as well as PeopleSoft, ADP and VisaWorks. \n-Ability to communicate effectively, both orally and in writing. \n-Strong aptitude for planning, organizing, scheduling, assigning and evaluating the work of subordinates. \n-Ability to train, encourage, coach, and counsel subordinate employees.\n\n-Ability to work independently and accurately, and with all levels of personnel. \n-Must possess superior organizational skills and be able to plan, prioritize, and work simultaneously on multiple projects. \n-Ability to shift priorities frequently and effectively perform under pressure.","description_format":"text","description_chars":2851,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Waste Management","Water Utilities"],"lifecycle":[{"event":"open","at":"2026-11-05T00:06:15Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1 · green card filings: 1","filings_12m":1,"filings_prev_12m":3,"green_card_filings_12m":1,"median_offered_wage_usd":75000,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":32,"reasons":["conf:0","stale_co","win:early","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/inframark-operations-coordinator-2","json_url":"https://alion.io/job/inframark-operations-coordinator-2.json","meta":{"generated_at":"2026-11-05T18:21:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24196,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2568462},"rest":"https://alion.io/mcp/rest/get_company?id=2568462"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finframark-operations-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finframark-operations-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finframark-operations-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/inframark-operations-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finframark-operations-coordinator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3778520}},{"tool":"search_jobs","arguments":{"company":"inframark.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3778520},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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