{"id":4171107,"url":"https://alion.io/job/inizio-project-executive","title":"Project Executive","company":{"id":689879,"name":"Inizio","domain":"stemhealthcare.com","url":"https://alion.io/company/stemhealthcare","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Sales","role_family":"Sales","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-12T09:49:16Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T17:15:53Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About us:\n\nInizio Ignite is the global advisory partner for health and life sciences, encompassing connected expertise across Research Partnership, Putnam, Vynamic, and STEM. Guided by purpose, passion, and precision, we collaborate with clients to ignite impact, accelerate performance, and deliver lasting change for patients. By uniting strategy, insights, and innovation with a unique depth and breadth of expertise, we drive transformation and shape the future of health. Within Inizio Ignite, the Insights team is comprised of Research Partnership and STEM.\nResearch Partnership (RP) is one of the world's largest pharma market research and consulting agencies with over 250 researchers, consultants, project managers and support staff. Our teams are located across the globe, in Europe (London, Lyon), North America (New York, Philadelphia, San Francisco) and Asia (Singapore, Delhi).\n\nYour primary role:\n\nThe Project Executive plays a key role in the effective delivery of projects across Inizio Ignite, Insights, coordinating interview scheduling, project administration and field operations support across Research Partnership and Ignite Insights. The role takes ownership of complex scheduling activities, including direct engagement with senior client stakeholders, while ensuring project information, timelines and communications remain accurate and up to date. Working closely with Project Directors, Project Managers, Field Specialists and clients, the Project Executive proactively manages competing priorities, resolves scheduling challenges and escalates risks to help keep projects on track and support a seamless client experience.\n\nKey Responsibilities\n\nProject Coordination and Administration\nSet up and maintain projects within internal project management systems, ensuring project details, stakeholder information, schedules and key milestones remain accurate and up to date.\nCoordinate activities across a high-volume pipeline of active and upcoming projects, managing changing timelines and competing priorities.\nRespond to project-related queries and provide day-to-day coordination and administrative support to Project Managers and wider project teams.\nProactively identify missing information, scheduling conflicts or potential delays and work with relevant teams to resolve them.\n\nFieldwork Interview Scheduling and Coordination\nCoordinate interviews with client stakeholders and research participants, managing initial scheduling, follow-ups, cancellations and reschedules through to confirmation.\nProactively manage outreach and follow-up to secure interviews within project timelines.\nCoordinate the availability and assignment of internal and external interviewers, ensuring they receive the information and briefing materials required ahead of each interview.\nPrepare and distribute interview invitations and joining information, ensuring all parties have accurate and timely details.\nIdentify scheduling risks and delays early, taking action to resolve them or escalating where appropriate.\n\nClient and Senior Stakeholder Coordination\nProvide client-facing scheduling support to senior members of the project team, acting as a key point of coordination between internal teams and client stakeholders.\nCommunicate directly with senior client stakeholders and their administrative teams to coordinate interviews and other project activities.\nBuild effective working relationships with client contacts to navigate complex diaries, changing availability and tight project timelines.\nManage routine client queries independently and use sound judgement to identify when senior project team involvement is required.\nWork closely with senior internal stakeholders, using shared calendars and communication tools to respond quickly to client availability and changing project requirements.\nProvide regular progress reporting, highlighting outstanding actions, scheduling risks and stakeholders requiring additional follow-up or escalation.\n\nProject Communication and Team Support\nProvide clear and timely project updates to Project Managers and senior project leads, ensuring visibility of progress, outstanding actions and potential risks.\nCoordinate client calls, project kick-offs, presentations and other meetings as required.\nMaintain proactive and professional communication with internal teams, interviewers, research participants and clients throughout the project lifecycle.\nProvide scheduling and operational coverage across the wider team during periods of high demand.\n\nFinancial and Operational Support\nProcess and reconcile project expenses accurately and within required timelines.\nTrack operational support activity and maintain accurate records to support client billing and internal reporting.\nProvide additional operational and administrative support to project teams as required.\n\nVirtual Meeting Coordination\nSet up interviews and project meetings across a range of virtual meeting platforms, ensuring invitations, joining details and meeting requirements are accurate.\nDevelop strong knowledge of preferred meeting platforms and internal processes to support efficient and consistent project delivery.\n\nQualifications and Skills\n\nStrong organisational and scheduling skills, with the ability to manage multiple projects, complex calendars and competing priorities.\nExcellent written and verbal communication skills, with the confidence and professionalism to communicate directly with senior client stakeholders.\nStrong relationship-building skills and the ability to work effectively with stakeholders at different levels.\nA proactive approach, with a strong sense of urgency and the ability to anticipate and resolve problems in time-sensitive situations.\nExcellent attention to detail and discretion when handling confidential information, calendars, project records and financial information.\nStrong follow-up skills, with the confidence to drive actions forward and escalate risks or delays appropriately.\nAbility to work independently, take ownership and remain organised within a fast-paced, high-volume environment.\nPrevious experience in project coordination, scheduling, operations, market research, client services or a similar role is preferred.\nExperience using project management, scheduling or workflow platforms would be advantageous.\nProficiency with Microsoft Teams, Outlook, Microsoft Office and virtual meeting platforms.\nLife at Research Partnership:\nWe love what we do and continuously strive for innovation and creativity. We believe everyone should continuously be learning and provide:\nA comprehensive training and development programme for all staff, from entry level apprentice to senior management\nA relaxed and friendly working environment\nSocial events - including a summer day out and end of year party, along with regular social events after office hours\nEmployee Benefits:\nRemote and hybrid work options\nA comprehensive training and development program\nOpportunities for internal advancement\nAnnual salary and promotion review\nPaid vacation and personal time off\n401(k) plan\nMedical/vision/dental/prescription insurance plans, including heath savings and flexible spending accounts\nCompany paid life insurance\nShort term/long term disability\nEmployee Assistance Programs\n\nOur Pledge\nAt Research Partnership, we value inclusivity, recognize the power of diversity, and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a work environment that values diversity, equity, and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, colour, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.\nFurther information:\nThis is a full-time role. You can choose to work out of our Yardley, PA (Philadelphia), or York, PA offices on a hybrid pattern (1-2 days per week in the office).\nCompensation\n\nSalary Range Compensation: $55,000 - $60,000 per year. The range listed may be just one component the total compensation package. This range may also differ based on the applicant’s geographic location and cost of living considerations. \n\nThe base salary range represents the low and high end of the salary range for this position. This range may differ based on your experience and skill set, geographic location, and cost of living considerations. We consider compensation more than just a base salary - that’s why we also offer an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.\nCompensation\n$55,000—$60,000 USD\nDon't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. 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