{"id":2943985,"url":"https://alion.io/job/inmar-intelligence-administrative-assistant","title":"Administrative Assistant","company":{"id":6967,"name":"Inmar Intelligence","domain":"inmar.com","url":"https://alion.io/company/inmar","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Libertyville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":66000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":true,"technologies":[],"status":"live","first_seen_at":"2026-10-19T00:00:00Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-22T10:44:12Z","board_verified":false,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"The Administrative Assistant serves as the central administrative and operational support resource for the facility. This role ensures smooth daily office operations,providing administrative assistance for leadership and staff, purchasing and supply systems, coordinating hospitality and events, and maintaining regulatory and facility documentation.This position requires strong organizational skills, technical aptitude, and the ability to independently coordinate multiple priorities. The role is full-time, working 40 hours per week, with the expectation to be on site and in the office Monday through Friday (5 days per week).\nPrimary Accountabilities\nOperational:\nMaintain daily office operations to ensure efficiency, organization, and alignment with company policies\n\nServe as the primary point of contact for office-related needs and inquiries\n\nMaintain office systems, processes, and procedures to support smooth operations\n\nManage office access, security coordination, and visitor logistics as needed\n\nMaintain inventory of office supplies, kitchen items, and essential materials\n\nAssist with vendor coordination for services such as office supplies, equipment, and maintenance\n\nProcess office-related invoices\n\nAdministrative\nEnsure the office environment is clean, safe, and fully functional\n\nMonitor and report facility-related issues, coordinating timely resolution\n\nAssist leadership with scheduling guest visits, audits and tours.\n\nMaintain schedules or logs for office usage, visitors, or shared spaces as needed\n\nCoordinate logistics for training sessions\n\nAdditional Responsibilities:\nAssist with general purchasing functions utilizing the Oracle Procurement System\n\nAssist with planning and logistics for facility events such as; Employee Appreciation, Town Hall, Family Fun Day, etc.\n\nAssist with new hire onboarding process and logistics\n\nContinue to grow skill sets with available tools and resources to advance capabilities.\n\nPerform other duties as assigned\n\nComply with all company policies and standards\n\nRequired Qualifications:\nHigh School Diploma required\n\n2-4 years of administrative, office management or operations support experience\n\nBilingual English/Spanish verbal and written language skills required\n\nStrong organizational and time management skills\n\nAbility to work independently and manage multiple priorities\n\nDemonstrated technical aptitude with the ability to troubleshoot common office technology issues\n\nProficiency in Google Suite and standard workplace tools\n\nStrong attention to detail and problem-solving skills\n\nExcellent written and verbal communication skills\n\nStrong interpersonal and customer service skills\n\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.\nUse Hands to Handle Objects - Frequently\n\nReach with Hands or Arms - Frequently\n\nTalk or Hear and Read Instructions - Frequently\n\nStand, Kneel, or Stoop and Lift 20 Pounds - Frequently\n\nView Items at a Close Range - Frequently\n\nRarely: Job requires this activity up to 25% of the time\nOccasionally: Job requires this activity between 25% - 50% of the time\nFrequently: Job requires this activity between 50% - 75% of the time\nConstantly: Job requires this activity more than 75% of the time\nIndividual Competencies\nIntegrity: Able to communicate well in straight-forward situations.\n\nTeamwork: Advanced communication skills used to lead a team.\n\nCommunication: Contributes to strategy for their team.\n\nCoaching: Develops respect for ideas and proposals within the department.\n\nConflict Management: Develops solutions to complicated issues using abstract thinking in new or complex situations.\n\nInclusivity: Diagnoses issues using a systematic and methodical approach.\n\nQuality Management: Helps others manage departmental changes.\n\nAt Inmar, we put people first and that means empowering our associates to thrive at every stage of life and career. Our comprehensive and competitive benefits package is thoughtfully designed to support a wide range of lifestyles and life stages.\nEligible associates have access to:\nMedical, Dental, and Vision insurance\n\nBasic and Supplemental Life Insurance options\n\n401(k) retirement plans with company match\n\nHealth Spending Accounts (HSA/FSA)\n\nWe also offer:\nFlexible time off and 11 paid holidays\n\nFamily-building benefits, including Maternity, Adoption, and Parental Leave\n\nTuition Reimbursement and certification support, reflecting our commitment to lifelong learning\n\nWellness and Mental Health counseling services\n\nConcierge and work/life support resources\n\nAdoption Assistance Reimbursement\n\nPerks and discount programs\n\nPlease note that eligibility for some benefits may depend on your job classification and length of employment. Benefits are subject to change and may be governed by specific plan or program terms.\nAt Inmar, compensation reflects our belief in integrity, transparency, and the value of individual contributions. The hiring range for this position is:\n19.63 - 32.72 USD HourlyThe final offer may vary based on factors such as geographic location, job-related skills, education, certifications, work experience, and other relevant considerations.\nDepending on the job level and role, it may include:\nAnnual discretionary bonuses through our Core Company Performance Bonus Plan\n\nEquity grants, sign-on bonuses, and other tailored incentive opportunities\n\nAdditional discretionary compensation, such as:\nGrowing Revenue Incentives\n\nCorporate or VIP Bonuses\n\nDeferred compensation opportunities\n\nThe actual annualized salary offered at the time of hire will be communicated in the candidate’s offer letter. We remain committed to fairness and transparency across all locations. Where required, including for remote-eligible roles, local pay ranges are disclosed in accordance with applicable laws and regulations.\nWe are an Equal Opportunity Employer, including disability/vets.\nRecruitment Fraud Notice: Recruitment fraud is an increasingly common scam where individuals pose as employers to offer fictitious job opportunities. Scammers sometimes impersonate Inmar recruiters on LinkedIn and other channels. We will never ask for payment or sensitive personal information during the hiring process. Verify any role on our official Workday Careers site and learn how to spot scams in our full notice.\nThis position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.","description_format":"text","description_chars":6890,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":false},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":["Equity","Flexible time off","Life insurance","Parental leave","Retirement plans","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Loyalty Programs"],"lifecycle":[{"event":"open","at":"2026-10-20T18:14:04Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 19 · green card filings: 3","filings_12m":19,"filings_prev_12m":12,"green_card_filings_12m":3,"median_offered_wage_usd":120227,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":77,"band":"hot","label":"Hiring now","p_open":0.9,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":39,"reasons":["conf:67","win:early","comp:junior"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/inmar-intelligence-administrative-assistant","json_url":"https://alion.io/job/inmar-intelligence-administrative-assistant.json","meta":{"generated_at":"2026-10-25T12:15:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17733,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6967},"rest":"https://alion.io/mcp/rest/get_company?id=6967"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finmar-intelligence-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finmar-intelligence-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finmar-intelligence-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/inmar-intelligence-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finmar-intelligence-administrative-assistant"}]}