{"id":2285502,"url":"https://alion.io/job/innovety-office-operations-manager","title":"Office & Operations Manager","company":{"id":4409024,"name":"Innovety","domain":"innovety.com","url":"https://alion.io/company/innovety","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Management","role_family":"Management","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sheikh Zayed City, Egypt"],"countries":["EG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":138000,"period":"year","method":null,"sample_n":14605},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-11T13:39:01Z","employer_posted_date":null,"last_verified_at":"2026-10-11T13:39:01Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"Key Responsibilities\n\n1. Office Management & Operations\n\nOversee the day-to-day operations of the office, ensuring a professional, organized, and productive working environment.\n\nManage office facilities, supplies, equipment, maintenance, service providers, and vendor relationships.\n\nCoordinate procurement, purchasing, and operational expenses while ensuring cost efficiency.\n\nEstablish and maintain office policies, operational guidelines, and administrative procedures.\n\nEnsure that operational requirements are anticipated and addressed proactively.\n\n2. Business Operations & Process Improvement\n\nDevelop, document, and improve standard operating procedures (SOPs), workflows, and internal systems.\n\nMonitor operational priorities, deadlines, and deliverables, following up with relevant team members to ensure timely execution.\n\nIdentify operational bottlenecks and recommend practical solutions to improve productivity and efficiency.\n\n3. Project Coordination\n\nSupport consultants and project teams with the operational coordination of client engagements and internal assignments.\n\nCoordinate meetings, calendars, travel arrangements, workshops, and other project-related logistics.\n\nMaintain organized project documentation, timelines, records, and shared files.\n\nTrack administrative and operational requirements associated with projects, including proposals, contracts, deliverables, and invoicing milestones.\n\nFacilitate communication and coordination between leadership, consultants, clients, and external stakeholders.\n\n4. Client & Business Support\n\nMaintain accurate client records, CRM data, contact databases, and engagement documentation.\n\nSupport the preparation and organization of proposals, presentations, reports, and other business documents.\n\n5. Financial & Administrative Coordination\n\nCoordinate with external accountants and bookkeepers on invoicing, expense tracking, payment follow-ups, payroll inputs, and financial documentation.\n\nMaintain organized records of operational expenditures, supplier invoices, receipts, and supporting documents.\n\nMonitor routine operating expenses and support budget tracking and cost-control activities.\n\nCoordinate invoice preparation and follow-up on outstanding client payments in collaboration with the leadership team.\n\nEnsure that financial and administrative records are accurate, complete, and properly maintained.\n\n6. HR & Team Support\n\nMaintain employee records, attendance information, leave records, and other HR documentation.\n\nCoordinate with external HR or payroll providers, where applicable.\n\nSupport internal communication, team coordination, and the implementation of workplace policies.\n\nRequirements\nBachelor's degree in Business Administration, Management, Operations, or a related field.\n\n5–8 years of relevant experience in office management, business operations, operations coordination, or a similar role, preferably within a consultancy, professional services firm, agency, or SME.\n\nDemonstrated experience managing multiple operational responsibilities and coordinating across different functions.\n\nExperience developing or improving internal processes, procedures, and administrative systems.\n\nStrong organizational, analytical, problem-solving, and time-management skills.\n\nExcellent written and verbal communication skills in English; Arabic is an advantage.\n\nProficiency in Microsoft Office Suite and Google Workspace, with experience using CRM and project management tools.\n\nBasic understanding of invoicing, expense tracking, budgeting, and coordination with accounting or HR service providers.\n\nAbility to work independently, prioritize competing demands, and take ownership of tasks from initiation to completion.\n\nHigh standards of professionalism, discretion, confidentiality, and attention to detail.","description_format":"text","description_chars":3801,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-11T13:39:01Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":23,"reasons":["seen:2","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/innovety-office-operations-manager","json_url":"https://alion.io/job/innovety-office-operations-manager.json","meta":{"generated_at":"2026-10-14T13:35:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16697,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4409024},"rest":"https://alion.io/mcp/rest/get_company?id=4409024"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finnovety-office-operations-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finnovety-office-operations-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finnovety-office-operations-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/innovety-office-operations-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finnovety-office-operations-manager"}]}