{"id":2787143,"url":"https://alion.io/job/inova-administrative-coordinator-2","title":"Administrative Coordinator","company":{"id":1848196,"name":"Inova","domain":"inova.org","url":"https://alion.io/company/inova-org","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":85,"open_postings":16,"ghost_share":0,"stale_share":0.75,"repost_share":0.063,"time_to_fill_p50_days":4,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fairfax, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":58000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-17T13:48:00Z","employer_posted_date":"2026-10-17","last_verified_at":"2026-10-18T00:22:38Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Inova Primary Care - Fair Oaks is seeking a dedicated Administrative Coordinator to join the team. This role will be full-time Monday - Friday (8am - 5pm).ON-SITE\nInova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.\nFeatured Benefits:\nCommitted to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.\n\nRetirement: Inova matches the first 5% of eligible contributions - starting on your first day.\n\nTuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.\n\nMental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.\n\nWork/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.\n\nAdministrative Coordinator Responsibilities:\nSchedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.\nTracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.\nProcesses requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.\nRevises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).\nEnsures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.\nMaintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.\nCoordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.\nMay, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical records including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.\nMinimum Qualifications:\nEducation: High School or GED.\n Experience: One (1) year relevant office or healthcare experience.\nPreferred Qualifications:\nEducation: Bachelor’s degree","description_format":"text","description_chars":2981,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Education assistance","Flexible schedule","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems"],"lifecycle":[{"event":"open","at":"2026-10-17T16:13:36Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":4,"reasons":["conf:1","win:early","comp:junior,brand"],"computed_at":"2026-10-18T01:27:19Z"},"pay":null,"html_url":"https://alion.io/job/inova-administrative-coordinator-2","json_url":"https://alion.io/job/inova-administrative-coordinator-2.json","meta":{"generated_at":"2026-10-18T01:27:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2388,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1848196},"rest":"https://alion.io/mcp/rest/get_company?id=1848196"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finova-administrative-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finova-administrative-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finova-administrative-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/inova-administrative-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finova-administrative-coordinator-2"}]}